Deputy Clerk

Deputy Clerk

Salary

$40,949.00 - $44,942.00 Annually

Location

Smith County Sheriffs Office, 227 N. Spring Ave, Tyler, TX

Job Type

Full-Time

Job Number

00692

Department

Sheriffs Office

Opening Date

10/09/2026

• Description
• Benefits

Summary/Objective

This position is responsible for maintaining, processing, and safeguarding official law enforcement records. The Deputy Clerk will play a critical role in handling public records requests while ensuring their accuracy, compliance with applicable state laws, and dissemination of records in a timely manner. Additional duties include but are not limited to answering the telephone in a timely manner, scanning documents, and assisting the public.

Duties and Responsibilities

• Fulfilling Public Information Requests in accordance with the Texas Public Information Act - TPIA)
• Receive, log, and process public information requests in compliance with the Texas Public Information Act - TPIA
• Review requested records for confidentiality, redactions, and legal exemptions under state and federal law
• Maintain confidentiality of sensitive law enforcement/criminal justice information
• Coordinate with supervisors, law enforcement personnel, and legal counsel when necessary to ensure proper release and/or withholding of information
• Prepare documents for release, including the redaction of sensitive information such as personal identifying information (PII) as well as protected law enforcement data
• Maintain detailed records of requests, responses, timelines, and correspondence to ensure statutory compliance
• Ensure all deadlines mandated by TPIA are met and documented
• Willingness to assist supervision and co-workers as needed
• Other duties assigned

Required Skills and Abilities

• Ability to operate standard office equipment such as computers, calculators, copiers, scanners, telephones, and must possess excellent keyboard skills.
• Ability to work accurately and maintain neat, well-organized records and work area as well as being detail oriented.
• Ability to establish and maintain effective working relationships and have the ability to effectively communicate while showing respect to all County employees, officials, supervisors, co-workers, and the general public.
• Offer no legal advice
• Abide by all Smith County policies as written in the employee handbook and all policies and procedures of the Smith County Sheriff's Office.
• Must have excellent customer service skills.
• Must maintain a neat and orderly work area.

Education and Experience

• High school diploma or GED
• One year of clerical and/or secretarial experience

Physical Demands and Work Environment

• Daily sitting, standing, walking, stooping, bending, pulling, reaching, and lifting boxes/files weighing up to 40 lbs.
• Working in a fast-paced environment while meeting the demands of time sensitive requests.
• Working in an environment which demands the ability to multi-task and to effectively communicate with others.

HOLIDAYS

Smith County employees enjoy 12 holidays a year. These are:

• New Years Day
• Martin Luther King Jr. Day
• Presidents Day
• Good Friday
• Memorial Day
• Juneteenth Day
• Independence Day
• Labor Day
• Veterans Day
• Thanksgiving
• Christmas
• Administrative Day (Employees Choice)

Each year, Commissioners Court sets the official holiday schedule.

VACATION LEAVE

1 day earned per month (12 days per year). After 5 years of service, 1 1/4 days earned per month (15 per year). After 10 years service, 1 1/2 days earned per month (18 per year).

SICK LEAVE

1 day given per month. Allowed to accrue maximum of 80 days.

SICK LEAVE POOL

Smith County has established a Sick Leave Pool on a voluntary, contributory basis.

MILITARY LEAVE

Granted up to 15 calendar days per year.

ADMINISTRATIVE LEAVE

Unpaid leave may be granted by Department Head for up to 60 days (over 60 days requires Commissioners Court approval) for purposes of:

(1) education that may contribute to the benefit of the County,

(2) public service assignment,

(3) attending to important personal business.

CITIZENSHIP LEAVE

Provides that employees receive normal pay during period called for jury duty which includes both the jury selection process and, if selected, the time the employee actually spends serving on the jury; serving as a subpoenaed witness; and for the purpose of voting.

FAMILY AND MEDICAL LEAVE

Provides for up to 12 weeks of unpaid, job-protected leave to eligible employees for certain family and medical reasons during a 12-month period, and up to 26 weeks of unpaid leave in a single 12-month period to care for a covered service member with a serious injury or illness.

MEDICAL INSURANCE

Smith County offers a Preferred Provider Organization (PPO) plan to its employees and employees eligible dependents. The plan is administered by The Health Plan.

DRUG CARD COVERAGE

Employee prescription costs are $10 Copay for Generic, $30 Copay for Formulary Brand, $45 Copay for Non-Formulary Brand. Mail service is available for maintenance prescriptions. 90-day max supply retail or mail order.

• Mandatory Generic - if generic is available, you will pay the difference between the generic drug and the Brand, plus the Brand copay.

DENTAL INSURANCE

Preventative checkups and cleaning (2 per year) at no cost to employee. Dental work after a $50 deductible per year (maximum of $150 per family) has maximum benefit of $2,000 per year per covered person. Basic services are covered at 80%, major services at 80% and orthodontics (up to age 19) at 50% up to $1,500 lifetime benefit.

LIFE INSURANCE

Up to $10,000 paid for by County. Additional supplemental coverage available at employees expense.

ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE

Furnished at no cost to employee. Pays 50% of life amount for loss of limb or eye; 100% for loss of 2 limbs or death due to an accident.

RETIREMENT

Employees are eligible to retire: after 20 years of service regardless of age, at age 60 with at least 8 years of service or when age plus service equals 75.

DEFERRED COMPENSATION

A payroll deduction savings plan which allows employees to contribute a portion of their salary before Federal taxes - to invest in a tax-favored supplemental retirement program.

For additional benefits information click on the link below:

https://www.smith-county.com/government/departments/human-resources/benefits

Employer Smith County

Address 200 E. Ferguson Street

Suite 202

Tyler, Texas, 75702

Phone 903-590-4641

Website http://www.smith-county.com