Deputy Director of Finance and Administration (Operations Planning, Scheduling, and Strategy)

Deputy Director of Finance and Administration (Operations Planning, Scheduling, and Strategy)

Salary

$128,540.00 - $131,110.80 Annually

Location

45 High Street, Boston

Job Type

Full-Time

Job Number

26-20119

Department

MBTA - Operations Planning, Scheduling & Strategy

Area

094-Transportation Strategic Planning

Opening Date

07/24/2026

Closing Date

8/7/2026 11:59 PM Eastern

Bargaining Unit

MBTA Exec Main Fund

Licenses / Certifications

Please see job description.

Safety Sensitive

No; this is not a Safety Sensitive position.

On-Call or 24/7

No; this position is not classified as on-call or 24/7.

Essential Classification (Emergency Staff)

No; this position is classified as non-essential (during declared States of Emergency).

• Description
• Benefits
• Questions

At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA's core values are built around safety, service, equity, sustainability, culture, and accessibility, and each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed.

Job Summary

The Deputy Director of Finance and Administration is responsible for financial management, budgeting, procurement coordination, and administrative oversight for the Operations Planning, Scheduling and Strategy (OPSS) business unit. This position ensures that departmental financial resources are planned, managed, and monitored in accordance with MBTA financial policies, procurement requirements, and budget controls.

The role leads the development and administration of the OPSS operating budget, oversees financial tracking and expenditure management, and coordinates procurement and contracting processes necessary to support departmental programs and initiatives. The Deputy Director ensures that financial activities, including requisitions, purchase orders, contract payments, and vendor transactions, are executed accurately, transparently, and in compliance with Authority procedures.

This position also manages staff responsible for financial analysis, budget administration, and administrative support functions within OPSS. The Deputy Director provides leadership, direction, and oversight to ensure financial processes are executed efficiently and consistently across the department.

The Deputy Director serves as the primary liaison between OPSS and central MBTA departments, including Finance, Budget, Procurement, and Capital Programs, to ensure that financial processes and procurement activities are coordinated effectively and aligned with Authority policies.

The position supports OPSS leadership by providing financial analysis, budget reporting, and spending oversight to enable informed decision-making and responsible stewardship of public resources.

This position reports directly to the Chief of Operations Planning, Scheduling and Strategy within the Operations Division.

Duties & Responsibilities

• Budget Development and Financial Planning

• Lead the development, preparation, and administration of the OPSS annual operating budget.

• Coordinate budget submissions, financial forecasts, and expenditure plans for OPSS teams and initiatives.

• Monitor departmental spending against approved budgets and identify potential variances or funding risks.

• Support long-range financial planning for departmental programs and strategic initiatives.

• Provide financial analyses and recommendations to support leadership decision-making.

• Financial Monitoring and Reporting

• Track departmental expenditures and commitments to ensure alignment with approved budgets and fiscal controls.

• Develop and maintain financial reports, dashboards, and budget tracking tools to monitor spending and financial performance.

• Prepare financial briefings and reports for OPSS leadership and MBTA executive management.

• Analyze spending trends and identify opportunities for improved financial management and cost control.

• Procurement and Contract Administration

• Coordinate procurement activities for the department in accordance with MBTA procurement policies and procedures.

• Manage and track financial transactions, including: Requisitions (REQs), Purchase Orders (POs), contract payments, invoice processing, and approvals.

• Support contract administration activities by tracking contract expenditures and ensuring compliance with approved funding levels.

• Work with Procurement, Legal, IT, and other relevant teams to support contract initiation, modifications, and renewals.

• Staff Management and Team Leadership

• Provide direct supervision and leadership to staff responsible for financial analysis, budget administration, and administrative support functions within OPSS.

• Establish clear work priorities, performance expectations, and professional development goals for staff.

• Review and approve financial work products, analyses, and reports prepared by staff.

• Ensure staff are trained in MBTA financial policies, procurement procedures, and internal administrative processes.

• Foster a collaborative and accountable team environment focused on strong financial management and service to OPSS programs.

• Financial Process Coordination

• Serve as the primary financial liaison between OPSS and MBTA departments, including Finance, Budget, Procurement, and Capital Programs.

• Ensure that financial transactions and procurement activities are processed efficiently and in compliance with Authority requirements.

• Coordinate departmental responses to financial reporting requests, audits, and budget reviews.

• Maintain accurate financial documentation and records for departmental activities.

• Financial Systems and Process Improvement

• Improve and standardize financial tracking and procurement workflows within the department.

• Implement tools and procedures to enhance transparency, accountability, and efficiency in financial management.

• Support the adoption and effective use of MBTA financial systems and reporting tools.

• Additional Responsibilities

• Provide financial and procurement guidance to OPSS managers and staff.

• Support departmental initiatives by ensuring appropriate financial planning and procurement coordination.

• Perform all other duties and projects that may be assigned.

Additional responsibilities may include a focus on one or more departments or locations. See applicable addendum for department or location-specific functions.

Supervision

• This position includes direct reports, including (but not limited to) Staff Assistants, Senior Budget Analyst(s), and Budget Analyst(s).

Minimum Requirements & Qualifications

• A Bachelor's degree from an accredited institution.
• Seven (7) years of experience in finance, administration, operations management, or program management, preferably in a large or complex organization.
• Two (2) years of leadership experience managing people or large projects.
• Experience managing departmental budgets, financial planning, procurement processes, or operational administration.
• Experience coordinating financial processes such as requisitions, purchase orders, contracts, and invoice payments.
• Demonstrated experience supporting executive leadership in managing organizational operations and financial resources.
• Strong analytical and financial management skills with the ability to interpret budget data and communicate insights clearly.
• Excellent communication and stakeholder management skills with the ability to work across departments and influence decision-making.
• Strong proficiency in Microsoft Excel, Word, and PowerPoint, including the ability to develop financial analyses and executive reports.
• Experience in improving operational processes and implementing administrative systems.
• Demonstrated ability to think strategically and work in a team environment.
• Demonstrated ability to work effectively with a diverse workforce.

Substitutions

• A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor's degree requirement.
• An associate degree from an accredited institution with an additional three (3) years of directly related experience substitutes for the bachelor's degree requirement.
• A master's degree in a related subject substitutes for two (2) years of general experience.
• A nationally recognized certification or statewide/professional certification in a related field substitutes for one year of experience

Preferred Experience & Skills

• Experience in the public sector and/or the transportation industry.
• Experience with process improvement and/or change management.

Job Conditions:

• Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English.
• Be at least eighteen (18) years of age, except if participating in an approved high school internship / co-op program.
• Ability to commute to assigned work locations in the Boston, MA metro area, as required by the role.
• Ability to provide internal and external customers with courteous and professional experiences.
• Ability to work effectively, independently, and as part of a diverse workforce team (or supervise, if required).
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers.
• Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies.
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if current student or recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection).
• Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and / or medical Clinic screening, potentially including physical examination and drug and alcohol screenings.
• Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service.
• Intern / co-op staff must be enrolled full or part-time in an accredited educational program and maintain a cumulative GPA of at least 2.5 for the entire duration of the internship / co-op. Additionally, interns / co-ops must have valid work authorization and U.S. Social Security Number prior to starting pre-employment screenings / pre-boarding, working in their positions, and throughout the duration of their program.

Disclaimers and Definitions:

• General Disclaimer: The statements contained in this job description are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position.
• Application Completion: It is each applicant's responsibility to ensure application details are entered completely and correctly, including updated work and education histories (past and current). Incomplete applications may not be considered. Attachments do not substitute for application fields. The recruitment team does not have access to existing employee data / history.
• Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established.
• Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements.
• Work Eligibility: All employees must be legally authorized to work in the United States and on an unrestricted basis. The MBTA does not have an employer work sponsorship program. However, if you have unrestricted work authorization, or are sponsored by a separate entity, you are welcome to apply. Further, all persons hired will require a U.S. Social Security Number prior to starting the position and employees will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S.
• Interviews: Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email.
• Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing.
• On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority.
• Essential / Emergency Staff: During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management.
• ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTAs ADA Unit at 617-222-5751 or hradaaa@mbta.com.
• Diversity, Equity, and Inclusion: The MBTA is an Equal Employment Opportunity Employer. For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit mbta.com/careers-app-definitions.
• Intern / Co-Op Benefits: Employees taking part in an internship or co-op at the MBTA are eligible to receive accrued paid sick leave as well as a monthly transportation pass, based on the city from which the intern / co-op commutes to work, at no cost. However, no additional benefits are currently offered for interns or co-ops.

Employment Benefits at the MBTA

Full-Time Employees:

The MBTA offers comprehensive benefits packages. Types of benefits offered at the MBTA are subject to the union affiliation / Collective Bargaining Agreement (CBA) of the position to which you apply. Benefits that may apply to your position include the following:

• Insurance: Health, Dental, Vision, Life (basic and supplemental), and Long-Term Disability
• Paid Time Off (PTO): Vacation, Personal Days, Sick Leave, and Holidays
• Retirement: Pension or deferred compensation 401(a), plus MBTA contributions
• Complimentary pass for travel on the MBTA transit system (bus, train, ferry, and Commuter Rail)
• Tuition Reimbursement (up to $10,000 per year)
• Public Service Loan Forgiveness (PSLF) for student loans
• Commuter Choice Parking Program: Pre-tax benefits for parking
• Flexible Spending Account (FSA): Pre-tax benefits for healthcare-related expenses
• Discounted tickets for concerts, movies, travel / vacation, etc. via TicketsAtWork.com
• Shopping discounts via GovX.com
• Verizon and AT&T service discounts
• And more...

Disclaimer:

The above information is meant to be a general overview of the benefit programs offered by the MBTA, which may or may not apply to a specific position. This summary is not a contract and is not meant to change the provisions of union contracts or Authority policies and does not establish a binding practice. Please contact the assigned Recruiter directly or email hrstaffing@mbta.com for more information.

The MBTA is an Affirmative Action/Equal Opportunity Employer

01

Which of the following best describes your education and experience?

• Did not attain a high school diploma or equivalent.
• High School Diploma/ equivalent with fourteen (14) years of experience in finance, administration, operations management, or program management, preferably in a large or complex organization.
• An associates degree from an accredited institution with ten (10) years of experience in finance, administration, operations management, or program management, preferably in a large or complex organization.
• A bachelors degree with seven (7) years of experience in finance, administration, operations management, or program management, preferably in a large or complex organization.
• A masters degree and five (5) years of experience in finance, administration, operations management, or program management, preferably in a large or complex organization.

02

Do you have two (2) years of supervisory/leadership experience managing people or large projects?

• Yes
• No

03

Which of the following describes your highest level of MS Office (Microsoft Excel, Word, and PowerPoint), including the ability to develop financial analyses and executive reports proficiency?

• I do not have enough skills to meet the definition of Basic level below.
• Beginner
• Intermediate
• Advanced
• Expert

04

Do you have experience supporting executive leadership in managing organizational operations and financial resources?

• Yes
• No

05

Do you have experience managing departmental budgets, financial planning, procurement processes, or operational administration?

• Yes
• No

06

Do you have experience coordinating financial processes such as requisitions, purchase orders, contracts, and invoice payments?

• Yes
• No

07

Are you legally authorized to work in the United States?

• Yes
• No

08

Will you now or in the future require visa sponsorship to continue working in the United States (e.g. H-1B visa status)?

• Yes
• No

Required Question

Employer Massachusetts Bay Transportation Authority

Address 10 Park Plaza

Boston, Massachusetts, 02116

Phone (617) 222-3200

Website https://www.mbta.com