The City of Albany is an Equal Opportunity /Affirmative Action Employer. Posted on Wednesday, July 1st, 2026 Office of Human Resources Tatiana Diaz, Director Albany City Hall 24 Eagle Street , Rm 301 (p) 518 -434-5049 (f) 518 -434-5269 Mayor Dr. Dorcey L. Applyrs Notice of Job Opening Position: Deputy Registrars of Vital Statistics (NY HELPS Program) Applicants must meet th e requirements outlined in the enclosed job description. PLEASE NOTE: This position is in the NY HELPS Program, which isunder the Non-Competitive class until the expiration of the program.Department: Vital StatisticsVacancies to be filled: 1Rate of Pay: $78,780 - 81,370 AnnuallyCommensurate with qualifications and experienceSchedule: 37.5 hours/week; 8:30 a.m. - 5:00 p.m.Application Deadline: Until Filled All applicants must submit an application online via jobs.albanyny.govto be considered for the job opening.Residency Preference: Preference in hiring is given to qualified City of Albany residents. Allcandidates must reside in the following counties at the time ofappointment and throughout their employment. Proof of residency willbe required at time of appointment.o Albany Countyo Rensselaer Countyo Schenectady Countyo Saratoga Countyo Greene Countyo Columbia Countyo Schoharie County City of Albany Municipal Civil Service Commission Civil Service Classification: Competitive Revised: 04/30/2024 Page 1 of 2 DEPUTY REGISTRAR OF VITAL STATISTICS DISTINGUISHING FEATURES OF THE CLASS : The work involves responsibility for supervision and record management of the Office of Vital Statistics. The processing of birth and death records is performed in accordance wi th the law, policies and procedures mandated by New York State. The work requires the exercise of independent judgment in the application of prescribed procedures and methods in routine as well as extraordinary cases. Work is performed under the general supervision of the Registrar of Vital Statistics . General supervision is exercised over clerical staff of the office. TYPICAL WORK ACTIVITIES : (Illustrative Only) Supervises the receipt, verification and processing of births, deaths and other vital records, as well as the issuance of certified copies of records and burial, removal and transit permits; Acts as liaison between the Office of Vital Statistics and the New York State Department of Health, the Funeral Directors Association and local hospital bi rth registrars; Develops and enforces policies and procedures for vital statistic activities within Federal, State and County regulations and guidelines; Balance daily receipts for cash, credit card and check payments; Identify and implement program planni ng and quality improvement activities as appropriate; Corrects and amends birth and death records upon discovery of error or upon request; Compiles data and submits it to local and State authorities for statistical purposes; Assists staff in answering in -person and telephone inquiries from the public requesting birth and death certificate documents or information related to these documents on a daily basis; Order and maintain office supplies and equipment and requisition the repair of office equipment; Enters and retrieves information in an automated information system; Performs related work as required. FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS : Thorough knowledge of federal, state and local laws and regulations as they rel ate to vital statistics; Good knowledge of the receipt, processing, indexing, filing and safeguarding of birth and death certificates and vital statistics; Good knowledge of the principles and techniques of supervision; Ability to independently correspond with various agencies relative to vital statistic records; Ability to plan, assign and supervises the work of others; Ability to maintain accurate accounts and records; Page 2 of 2 Ability to deal with the public; Ability to understand oral and written directions; Good judgment; Courtesy; Tact; Physical condition commensurate with the demands of the position. MINIMUM QUALIFICATIONS : A. Graduation from a regionally accredited or New York State registered four year college or university with a Bachelor's Degree (or hig her); OR B. Graduation from a regionally accredited or New York State registered four year college or university with a n Associate's Degree and two (2) years of fulltime paid experience in a supervisory capacity in an office environment ; OR C. Graduation from high school or possession of a high school equivalency diploma and four (4) years of fulltime paid experience in a supervisory capacity in an office environment; OR D. An equivalent combination of training and experience as defined by the limits of (A), (B) and (C) above. SPECIAL REQUIREMENTS : Must possess a notary public license at time of appointment or obtain within six months of appointment . Issued: 02/24/ 2016 Revised: 11/29/ 2017 08/29/ 2018 04/30 /2024