Deputy Treasurer III/Collections Specialist
Salary
$55,754.78 - $73,875.09 Annually
Location
County of Culpeper, VA
Job Type
Full Time
Job Number
00645
Department
Treasurer
Opening Date
07/02/2026
Closing Date
7/22/2026 5:00 PM Eastern
FLSA
Non-Exempt
Job Summary
Performs administrative and managerial work in the collection of revenues and coordinates the delinquent collections processes and collection actions for Culpeper County Treasurer; does related work as necessary.
Job Functions
Pursues collection of delinquent tax bills; initiates/conducts communications with delinquent taxpayers; sends initial demand letters for collection.
Reviews and evaluates delinquency status of taxpayers; computes amount of delinquency; calculates penalties and interests; generates and sends delinquent file to printer for mailing of final notices to taxpayers.
Conducts research of various databases to locate delinquent taxpayers to aid in collection processes.
Manages DMV stop process for delinquent accounts - generates and sends the mass file to DMV annually or bi-annually, as needed, records and monitors payments received and performs daily DMV stop release functions.
Manages VA Debt Set-off program (DSO) - generates and sends files to VA Dept of Taxation to initiate the claim process, processes the 'match' report by sending files to TAX, updating Treasurer's Office software and generating correspondence to taxpayer, weekly file updates and deletions, processes monthly payment files to taxpayer accounts.
Initiates Treasurer's Liens, to include bank liens and employment liens; process Property Seizure Notices, as necessary, and work with Culpeper County Sheriff's Office to coordinate seizures and/or collections for Distress Warrants.
Records and monitors all bankruptcy filings; preparation of internal documents, status codes, internal computer messages, collection module updates and citizen notices. Preparation of file for filing of Proof of Claim forms and discharge of uncollectible tax bills upon discharge or dismissal of bankruptcy cases; processes payments received from the bankruptcy court to appropriate accounts; receives and responds to correspondence to/from the bankruptcy courts.
Works with Treasurer to develop and improve complex and automated collection processes and procedures.
Serves as lead contact for VA Department of Taxation, Department of Motor Vehicles, Virginia Employment Commission and other collection partners outside the Treasurers Office for automation security, and compliance and other State policy issues.
Acts as lead contact for complex delinquent account inquiries and questions of tax liability in person or by phone/email; Explains requirements for compliance with the laws concerning enforcement of payment of delinquent taxes.
Analyzes the more difficult collection situations and advises an appropriate course of action.
Assists taxpayers in working out payment plans based upon ability and legal requirements; Process and maintain written and verbal Payment Agreement plans with the Treasurer's office. Follow-up for monthly payments and monthly review to ensure that the Payments Plans should remain in effect.
Works with contracted collection attorneys for pursuit of delinquent accounts; may appear as agent for the County in court.
Process State Estimated tax forms and State Income tax delinquency notices.
Prepare and process delinquency report documents and letters as requested by the Treasurer.
Prepare daily bank deposit and ensure appropriate amount of petty cash & coin is available for cashiers.
Answer telephone calls; provide tax account information for citizens; direct caller to appropriate staff member and/or other departments and/or collection agencies.
Provides backup Deputy Treasurer II-Cashier duties, as necessary - Collects payments for real estate property taxes, personal property taxes, estimated tax payments, meals and lodging taxes or other taxes/fees received in person or by mail; posts payments in computer to proper individual taxpayer accounts directly and through remittance processing software.
Non-essential Functions
Performs varied clerical tasks in support of assigned duties and responsibilities, i.e. filing, copying, etc.
Performs related duties as required.
Qualifications
Minimum Qualifications & Experience
Experience and education equivalent to a high school diploma.
Collections experience preferred.
Experience with BAI Municipal software preferred.
Special Requirements
Must successfully complete a criminal history background check and credit history check.
Internal & External Contacts
Has ongoing contact with both internal & external customers throughout the day.
Work with citizens, other county departments and other collection agencies in order to accurately and efficiently collect the revenues for Culpeper County Treasurer.
Working Conditions & Disclaimer
Working Conditions
Tasks involve the ability to exert very moderate physical effort in light work, typically involving some combination of stooping, kneeling, crouching and crawling, and which may involve some lifting, carrying, pushing and/or pulling of objects and materials of moderate weight (12-20 pounds). Requires ability to performed skills coordinated movements, perceive and discriminate sounds, visual perception and oral communication.
The above information in this description has been designed to indicate the general nature and level of work performance by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications as required of employees assigned to this job.
Culpeper County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Culpeper County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
COUNTY OF CULPEPER BENEFITS
Full-time employees have access to a wide variety of benefits, including medical, dental, retirement, life insurance, optional life and disability insurance plans, flexible spending accounts, and a deferred compensation program.
RETIREMENT As a condition of full-time employment, each individual is enrolled in a retirement plan with the Virginia Retirement System that provides a monthly benefit to all retirees for life. VRS Plans 1 and 2 and the VRS Enhanced Hazardous Duty plans are defined benefit plans. The VRS Hybrid plan consists of both a defined benefit plan and a defined contribution plan.
All individuals are required to contribute 5% of their gross salary to their retirement account each month as a condition of employment.
LIFE INSURANCE The County of Culpeper provides a basic life insurance plan for all eligible employees. The coverage amount is an employees annual salary, rounded up to the next highest thousand, then multiplied by 2. The County pays 100% of the cost of this benefit. Additional coverage may be purchased.
MEDICAL INSURANCE The County offers two (2) medical plans: an HMO & an HSA.
DENTAL INSURANCE The County offers three comprehensive dental plans for employees and their eligible dependents.
HOLIDAY/VACATION/SICK ACCRUALS The County follows the state calendar for paid holidays. Vacation and sick accrual depend on the agency, office, or department in which an individual is employed.
PAY FOR PERFORMANCE The County currently utilizes a merit pay system to determine employee salary increases. This does not apply to Culpeper Human Services.
SHORT TERM DISABILITY The County offers basic income protection in the event an employee is unable to perform the essential functions of his or her position. The County pays for this coverage for all VRS members.
LONG TERM DISABILITY The County also offers additional income protection that will continue beyond the short term disability period until an employee is able to return to work or reaches retirement age. This coverage is provided for a nominal cost to employees covered under VRS Plans 1 and 2 and the VRS Enhanced Hazardous Duty plan. This coverage is provided at no cost to all employees covered under the VRS Hybrid plan.
VOLUNTARY INSURANCE PROGRAM The County offers voluntary insurance programs through a variety of insurance carriers. These include:
Accident Plan
Cancer Plan
Whole Life Insurance
Critical Illness Plans
FLEXIBLE SPENDING ACCOUNT The County offers a Flexible Spending Account (FSA) that allows employees to set aside up to $2,500 annually, on a pre-tax basis via payroll deductions, to pay for eligible medical, dental, or vision expenses. The IRS regulates this program and runs concurrently with the benefit plan year.
DEPENDENT CARE ASSISTANCE PROGRAM The County offers a Dependent Care Assistance Program that allows employees to set aside up to $5,000 annually, on a pre-tax basis via payroll deductions, to pay eligible dependent care expenses. The IRS regulates this program and runs concurrently with the benefit plan year. Open enrollment is held annually.
DEFERRED COMPENSATION The County offers a 457 as another alternative to set aside money for retirement.
This employer uses E-Verify
For more information please go to: http://www.uscis.gov
Employer County of Culpeper
Address 302 North Main Street
Culpeper, Virginia, 22701
Phone (540) 727-3422
Website http://web.culpepercounty.gov