Design Manager (Mechanical Engineer Background)

This Statement of Work defines the effort required to support the U.S. Department of
Veterans Affairs, Construction and Facilities Management site Project Managers of various
nationwide seismic mitigation projects. The Contractor shall effectively administer, manage, and
perform the duties and responsibilities of a Design Manager as defined in the SOW. Contractor
personnel shall perform coordination of design phases of complex, and at times, extremely large
construction projects; coordination may be with executives, private entities, contractors, and state
and local representatives. Contractor personnel ensures completion of design work and participates
in planning the phases to prevent disruption and minimize overall costs. The contract is to be
performed at the Seismic Project Site, Regional Office, or Third-Party location (including remote
telework) approved by the Contracting Officer's Representative (COR) and the applicable site
Project Manager (PM). This Task Order will not include any Inherently Government Functions, as
this is not an advisory and assistance task order.

List of Tasks :

Following is a representative list of the types of tasks the Contractor will be
required to perform in the areas of Design Management for each assigned Seismic Project. These
duties include but are not limited to the following and will be performed to the extent necessary
depending on the work assignment. The Design Manager will not work as a designer of record.

1. Manage assigned design projects consistent with the planning and design goals and
standards of VA, as established in the project management plan (PMP); ensure that capital
project management processes enable the completion of projects on time and within budget;
and assist the PM in developing, implementing, and maintaining the PMP as it relates to the
project design phase.

2. Coordinate with and assist the Project Development Team (PDT) to establish a well-defined
project scope that reflects the input of appropriate departments to optimize program and
space efficiency, flexibility, and life cycle cost.

3. Comprehensive knowledge and experience in the use of Project Management standards,
and systems to ensure completion of design projects on time and within budget, and the
ability to modify or alter standard procedure to meet crucial deadlines.

4. Work with the PM and the applicable Seismic Project's Contracting Officer (i.e., not the
Contacting Officer (CO) of this task order) in procuring the best qualified Architect/Engineer
(AE) to be the designer of record (DOR), within project cost and time parameters; and
establish the need for additional consultant studies and services required during the planning
and design phase to ensure quality design deliverables. The Design Manager may assist in
drafting AE procurement documents, but is not authorized to sign or approve them, nor can
they participate in the Technical Evaluation Board.

5. Oversee the day-to-day performance of the DOR and related consultants to ensure quality
design within the contract cost and schedule; manage the conduct of design reviews;
participate in cross functional and departmental meetings to ensure business and functional
needs are achieved with design; and ensure overall coordination of the design phases of
Projects.

6. Provide input for the development and implementation of design and construction standards
to ensure projects are executed at appropriate levels of quality, are compatible with VA
sustainability plans, and are effectively commissioned prior to occupancy.

7. Develop and implement systems to monitor project design against budget authorization, and
project schedules; and help the PDT ensure that design deliverables meet established
quality control standards. This includes identifying variances and working with project
management staff to develop and implement plans to correct ineffective design processes
and products.

8. Lead a timely decision-making process to ensure all outstanding design issues are resolved;
act as a solution consultant to engineers, architects, and other outside consultants; and seek
to improve cost effectiveness related to the facility design process.

9. Review contracts, scopes of work, specifications, plans and pertinent jurisdictional codes to
ensure that project design milestones and deliverable dates are being met while providing
contract compliant, cost-effective facilities. Works with the PM and the Seismic project's
Contracting Officer in ensuring continued quality deliverables from DOR through the
construction, activation, and post-occupancy phases; supports the PM in coordinating with
the DOR and CFM's Consulting Support Services in matters related to the technical aspects
of the design.

10. Coordinate value engineering alternatives, constructability reviews, and redesign
recommendations; and partner with clients, consultants, and other personnel on design
decisions in support of the PM and the PMP.

11. Ensure effective and appropriate communication and customer service; determine short and
long-term planning and strategies for administrative activities including oversight of staff
activities; and work collaboratively with management to support the development and
implementation of a comprehensive facilities master plan consistent with VA's goals and
strategic plan.

12. Other tasks required by the PDT to deliver a project design and PMP, including assisting with
drafting of Interagency Agreement documents.

13. Work with the PM, Planner, and the Seismic Project's Contracting Officer in procuring the
best qualified AE to be the Project Book and/or Master Plan developer, within project cost
and time parameters; and establish the need for additional consultant studies and services
required during the planning and design phase to ensure quality design deliverables. The
Design Manager may assist in drafting procurement documents, but is not authorized to sign
or approve them, nor can they participate in the Technical Evaluation Board.

14. Oversee the day-to-day performance of the Project Book and/or Master Plan developer and
related consultants to ensure quality design within the contract cost and schedule; manage
the conduct of design reviews; participate in cross-functional and departmental meetings to
ensure business and functional needs are achieved with design; and ensure overall
coordination of the design phases of projects.

15. Assist with locating design and construction documents for buildings located at their
assigned project site to assist with VA's seismic planning efforts, such as master plans,
project books, or seismic studies.


Experience Requirements :

The Design Manager shall have a minimum of four (4) years of
experience managing assigned building design projects consistent with the planning and design
goals and standards; ensuring that capital project management processes enable the completion of
projects on time and within budget; and assisting the PM in developing, implementing, and
maintaining the PMP as it relates to the project design phase. Coordinate with and assist the PDT in
establishing a well-defined project scope that reflects the input of appropriate departments to
optimize program and space efficiency, flexibility, and life cycle cost. Experience with medical facility
planning and design projects is preferred and, in some cases, required based on the PM's needs.
Experience with seismic mitigation projects is preferred.


Additional Required Knowledge and Skill s:

In addition to the experience and educational
requirements described above, the Design Manager shall clearly possess the following knowledge
and skills:

" Ability to communicate effectively, both orally and in writing.
" Ability to conduct comprehensive research and analysis of technical and cost data.
" Ability to read and interpret acquisition policy, regulations, and directives.
" Ability to provide clear guidance to all lower-level acquisition personnel.


Minimum Education Requirements :

Bachelor's degree in Architecture, Engineering,
Economics, Business, Law, Finance, Accounting, Project Management, Construction Management,
or equivalent. Degrees in Architecture, Engineering, Project Management, or Construction
Management are preferred, unless equivalent experience is demonstrated. If it is the firm's standard
commercial practice to substitute experience for education, please explain in quote and resume(s)