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Desk Assistant

Rockstar Powersports St Pete

Tampa, FL

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JOB DETAILS
SKILLS
Administrative Skills, Communication Skills, Computer Skills, Customer Relationship Management (CRM) Systems, Customer Support/Service, Customer/Client Research, Data Entry, Documentation, Driver's License, Financial Reporting, Google Apps, High School Diploma, Lift/Move 25 Pounds, Microsoft Office, Multitasking, Organizational Skills, Physical Demands, Presentation/Verbal Skills, Regulatory Compliance, Sales, Sales Administration, Sales Management, Schedule Development, State Laws and Regulations, Telephone Skills, Word Processing
LOCATION
Tampa, FL
POSTED
Today
Job Title: Desk Assistant (Sales Team Administrative Assistant)

Department: Sales

Supervisor: Sales Manager and/or General Sales Manager

Summary Description

Assist the Sales Management Team with administrative work and data entry to provide a more fluid buying experience. Responsible for providing a full range of administrative support. Daily work performed under the direct supervision of the Sales Management Team and requires a high degree of accuracy and discretion, as many of the documents handled are extremely sensitive.

Duties and Responsibilities
  • Provide prompt, dependable, high quality, word processing to the Sales Department and Business Managers.
  • Provide high quality assistance to personnel to ensure a smooth running and productive sales environment.
  • Prepare letters, reports, financial contracts, and other correspondence.
  • Set-up and maintain an accurate easy to access filing system for all important documentation.
  • Package deals, track down titles, help find information needed to help fund/finalize deal.
  • Create schedule in ScheduleBase for Sales Department.
  • Create powersports hang tags in compliance with state regulations and dealership policies.
  • Analyzes and verifies customer information provided from Fit Specialists and ASMs and then enters information exactly as it appears in the CRM system.
  • Prints reports from the CRM system, Google Docs, and other dealership systems as requested.
  • Updates notes and other information in various Google Sheets.
  • Perform other related duties as assigned or requested.
Supervisory Responsibilities
  • None
Qualifications & Job Requirements
  • High School Diploma or equivalent degree preferred.
  • 2+ years' customer service experience.
  • Must possess a positive attitude and show enthusiasm for the products we sell.
  • Must be able to multitask and input data with accuracy and efficiency in a high paced environment
  • Good verbal communication skills.
  • Pleasant phone manner.
  • Must maintain a professional appearance and a neat, well organized work area.
  • Valid driver's license and a good driving record is preferred but not required.
  • Must be computer literate and proficient with Microsoft Office Suite, along with general email/internet.
  • Requires the use of both hands.
  • Occasionally required to bend, stoop, crouch, reach, and lift 25lbs of material.
  • Requires standing and/or walking for extended periods of time.
  • Experience using various Google Drive applications to include but not limited to Google Sheets and Google Docs a plus.
Physical Demands
  • Frequently works on a computer in a typical office environment.
Working Conditions
  • The noise level in the work environment is usually loud.
  • Potential exposure to battery acid, gasoline, chemical cleaning materials or other toxic materials commonly found in a motor vehicle service department.
  • Occasionally exposed to exhaust fumes or other airborne particles.

In addition to the outlined essential job functions, the employee is required to complete all additional tasks assigned by his/her supervisor, as the supervisor sees fit for the position.

About the Company

R

Rockstar Powersports St Pete

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