Development Assistant

Sarah's Inn is a community-based non-profit organization whose mission is to improve the lives ofthose affected by domestic violence and to break the cycle of violence for future generations. Ourservices and initiatives focus on ending relationship violence through domestic violence crisis intervention,community education, and violence prevention programs for youth.

Job Title: Development Assistant Department: DevelopmentReports To: Development and Communications Manager Status: Exempt/Full-Time

Position Summary: The Development Assistant provides essential administrative and operationalsupport to Sarah's Inn's development program, with primary responsibility for accurate and timely giftprocessing, donor database maintenance, private grant administration, and event support. TheDevelopment Assistant works closely with the Development team to ensure donor records are accurate,gifts are properly documented and acknowledged, fundraising and grant deadlines are tracked, eventinformation and materials are organized, and development systems remain current and reliable. TheDevelopment Assistant reports to the Development & Communications Manager.

Essential Duties and Responsibilities: Other duties may be assigned. Provide administrative and operational support to the Development Department to ensure accurate giftprocessing, effective donor stewardship, organized fundraising systems, and successful execution ofevents and other development activities as assigned. Success in this position requires exceptionalattention to detail, strong follow-through, sound judgment, and the ability to identify and resolvediscrepancies.

Manage accurate and timely entry and acknowledgment of gifts ensuring gifts are entered usingestablished coding and documentation procedures, while reviewing gifts and constituentinformation for accuracy and completeness prior to entry. Maintain the accuracy and integrity of the donor database through consistent data entry practices,routine quality-control review, record updates, duplicate management, and ongoing databaseclean-up. Complete timely reconciliation of gifts, and support monthly reconciliation of private contributionsbetween Development and Finance departments; provide and maintain clear supportingdocumentation and resolve discrepancies as needed. Support the successful planning and implementation of development events through effectiveadministrative coordination, logistical support, and timely maintenance of event records andtracking systems. Provide administrative and logistical support for development activities, including appeals, donorstewardship, and related initiatives, while maintaining accurate records and documentation. Maintain organized inventory and storage of Development supplies, outreach materials, and otherdevelopment materials. Collaborate with the Volunteer & In-Kind Coordinator to ensure in-kind donations are accuratelydocumented in the donor database and acknowledged according to established procedures. Provide administrative support for development related communication and digital fundraisingactivities, as needed. Assist with preparing materials for meetings, including committee, board and associate board

meetings. Supervisory Responsibilities:This job has no supervisory responsibilities. Qualifications:To perform this job successfully, an individual must be able to perform each essential dutysatisfactorily. The requirements listed below are representative of the knowledge, skill,and/or ability required. Reasonable accommodations may be made to enable individualswith disabilities to perform the essential functions. Location and Schedule: Sarah's Inn Office- Forest ParkOverall, this position is Monday through Friday during normal business hours, however there will be exceptionsrequiring evening and weekend hours (i.e. for Client or Sarah's Inn Events, outreach events).

Education and/or Experience:

Bachelor's degree required. 2+ years of relevant professional experience in nonprofit development, fundraising, administration,database management, and/or event administration. Proficiency with Microsoft Office programs (Word, Excel, etc.) and Google Suiteprograms. Experience working with donor databases or CRMs required; nonprofit experiencestrongly preferred. Experience with gift processing, reconciliation, fundraising events, and/ordevelopment operations strongly preferred. Experience with design software, such as Canva, preferred. Availability to work some evening and weekend hours.Knowledge and Skills: Commitment to Sarah's Inn's mission and anti-violence. Exceptional attention to detail and commitment to accuracy. Strong organizational skills and ability to prioritize workload and maintain multipletracking systems, deadlines, and recurring processes simultaneously. Demonstrated ability to follow established procedures consistently while recognizingwhen information is incomplete, inconsistent, or requires clarification. Strong follow-through and ability to independently monitor assigned work throughcompletion. Excellent communication, organizational, writing and proofreading skills. Ability to problem solve and make decisions individually and/or within a team andtake necessary action. Ability to communicate effectively in diverse and persistent situations. Ability to develop and maintain positive relationships with a wide variety of people,including but not limited to, board members, staff, volunteers, interns, governmentofficials, community partners, organizational donors, media. Commitment to and experience in working with people from diverse cultural, ethnic,social economic backgrounds and lifestyles. Valid driver's license, current insurance and reliable car.

Success Factors/Job Competencies:

Integrity & Ethics - models Sarah's Inn's Vision, Mission & Values Customer Focus - demonstrates commitment to customer Collaboration & Teamwork - embraces an inclusive workplace Quality - produces quality work product Innovation/Continuous Improvement - finds new and better ways of doing things Job Knowledge - demonstrates a clear understanding of and executes roles and responsibilities Time Management/Productivity - manages time and resources effectively Problem Solving/Decision Making - demonstrates proper judgment, problem solving and decisionmaking Independence/Initiative - works with little or no supervision and seeks out new work Communication - effectively communicates

Physical demands and work environment:The physical demands and work environment characteristics described here are representative of thosethat must be met by an employee to successfully perform the essential functions of this job. Reasonableaccommodations may be made to enable individuals with disabilities to perform the essential functions.Physical demands: While performing duties of job, incumbent is occasionally required to stand; walk; sit;use hands to finger, handle, or feel objects; reach with hands and arms; talk and hear. Specific visionabilities required by the job include close vision and distance vision.

Performance Standards:

Annual performance evaluation Attainment of annual goals established between supervisor and incumbent

Approval/revision date: August 2026 Sarah's Inn is an equal opportunity employer. All qualified applicants will receive consideration foremployment without regard to race, ethnicity, religion, sexual orientation, veteran status, national origin, ordisability. EOE/M/F/D/V