Administrative Skills, Advertising, Billing, Calendar Management, Campaigns, Certified Coding Specialist (CCS), Communication Skills, Customer Relationship Management (CRM), Detail Oriented, Document Tracking, Documentation, Email Management/Administration, Internet Key Exchange (IKE), Mail Processing, Microsoft Office, Mock Up, Multiplatform/Cross-Platform, Multitasking, Nonprofit, Onboarding, Organizational Skills, Outdoor Advertising, Presentation/Verbal Skills, Process Management, Project Execution, Project Tracking, Project/Program Coordination, Project/Program Management, Proposal Development, Public Administration, Salesforce.com, Team Player, Time Management, Writing Skills
About the role
The Development Coordinator, Arts & Culture supports the planning, execution, and administration of public art campaigns and partnerships across the company’s advertising platforms. This role serves as a key point of coordination between internal teams, artists, cultural institutions, and community partners, helping ensure projects are delivered smoothly, professionally, and on schedule.
The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple projects and relationships simultaneously within a fast-paced creative environment.
If you're excited by the opportunity to help shape cities, create impactful experiences, and work alongside a talented, collaborative team, we'd love to hear from you.
What you'll do
Campaign & Project Coordination
- Coordinate the administrative and operational execution of art campaigns across outdoor advertising platforms
- Input and manage campaign information in Ayuda and other internal systems
- Maintain campaign schedules, timelines, and internal tracking documents
- Coordinate with internal departments to support campaign launches and project execution
- Assist in the preparation of campaign reports in collaboration with Analytics and CCS teams
- Update and maintain project information in Quip, Salesforce, and related databases
Artist & Partner Relations
- Serve as a primary administrative contact for artists, curators, museums, nonprofits, and cultural partners
- Schedule meetings and support ongoing communication with artists and arts partners
- Manage email correspondence and follow-up related to projects and partnerships
- Research artists and cultural organizations for future campaigns, IKE launches, and partnerships
- Support artist onboarding and project coordination processes
Contracts, Payments & Administration
- Coordinate the completion of agreements, W-9s, invoices, and related payment documentation
- Update agreement templates and administrative materials as needed
- Track project deliverables, approvals, and payment timelines to ensure timely completion
Creative & Presentation Support
- Format artwork files for campaign implementation across digital platforms
- Create presentation materials, mockups, and visual assets using Canva and related tools
- Support the development of decks, proposals, and internal presentations for arts initiatives
Events & Public Representation
- Represent the Arts Team at public meetings and community events as needed
- Assist with artist coordination during public presentations and special events
- Represent the company at cultural events and partner functions as needed
Qualifications
- Strong organizational and project management skills with exceptional attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and deadlines simultaneously
- Experience coordinating with external partners and stakeholders in a professional setting
- Proficiency in Microsoft Office, Google Workspace, Canva, and CRM/project management systems such as Salesforce or Quip preferred
- Interest in contemporary art, public art, cultural partnerships, and community engagement strongly preferred