Development Coordinator

Development Coordinator

Marketing & Development Department

Tapestry 360 Health

Tapestry 360 Health is a mission-driven, patient-centered Federally Qualified Health Center (FQHC) delivering comprehensive primary care, behavioral health, and enabling services to a diverse and underserved population. As a Health Resources and Services Administration-designated health center operating under Section 330 of the Public Health Service Act, Tapestry serves as a critical safety-net provider, ensuring access to high-quality, equitable care regardless of a patient's ability to pay.

With a workforce of approximately 250 employees and an annual operating budget of $44 million, the organization is advancing a deliberate strategy focused on financial sustainability, operational rigor, and long-term community impact. Key priorities include strengthening core infrastructure, expanding value-based care arrangements to align reimbursement with outcomes, and optimizing participation in the 340B Drug Pricing Program to reinvest resources into patient care. Through this integrated approach, Tapestry 360 Health is positioned to sustain and scale mission-critical services for the communities it serves well into the future.

Position Summary

The Development Coordinator plays a vital role in supporting Tapestry 360 Health's fundraising operations by ensuring the accuracy, integrity, and efficiency of the organization's donor database, gift processing, and fundraising systems. This position is responsible for maintaining donor records, processing and acknowledging charitable gifts, reconciling contributions with Finance, producing fundraising reports and analytics, managing online giving platforms, supporting grant reporting, and coordinating the operational aspects of fundraising events and campaigns.

The ideal candidate is highly organized, detail-oriented, analytical, and passionate about using data and technology to strengthen donor engagement and advance the organization's mission.

Essential Responsibilities

Donor Database & Development Operations

• Serve as the primary administrator for DonorPerfect, SafeSave, and other fundraising systems.
• Maintain accurate donor, gift, pledge, grant, and constituent records while ensuring data integrity through regular audits and quality control.
• Develop and maintain database policies, procedures, and documentation to promote consistent data management.
• Create custom reports, dashboards, donor lists, mailing lists, and data queries to support fundraising activities, grant reporting, leadership, and Board reporting.

Gift Processing & Financial Reconciliation

• Process all charitable contributions, including online gifts, checks, stock gifts, matching gifts, grants, and pledges.
• Generate timely gift acknowledgments, tax receipts, and donor recognition communications.
• Reconcile gifts and deposits with the Finance Department, prepare reconciliation reports, resolve discrepancies, and maintain accurate records of restricted and unrestricted funds.

Reporting & Analytics

• Produce weekly, monthly, quarterly, and annual fundraising reports and dashboards.
• Track fundraising performance, campaign results, donor trends, and key metrics, including LYBUNT/SYBUNT reporting.
• Support grant reporting and annual fundraising summaries by providing accurate fundraising data and analysis.

Online Giving & Digital Fundraising

• Manage online donation platforms and giving forms, ensuring a seamless donor experience.
• Create and maintain online donation pages for campaigns, events, and special appeals.
• Monitor online gifts, troubleshoot platform issues with vendors, and support staff giving, peer-to-peer and third-party fundraising initiatives.

Fundraising Events

• Coordinate the operational and administrative aspects of fundraising events, including the annual gala, golf outing, and third-party events.
• Process sponsorships, registrations, auction payments, and event gifts.
• Secure auction items and maintain procurement records.
• Manage event registration systems, attendee databases, guest lists, seating assignments, name badges, donor recognition materials, and post-event reporting and reconciliation.

Administrative & Donor Stewardship Support

• Maintain electronic fundraising files and documentation.
• Support donor stewardship, direct mail campaigns, and donor communications.
• Update and maintain the donor pages on Tapestry 360 Health's website.
• Participate in departmental planning and perform other duties as assigned.

Qualifications

Education

• Bachelor's degree in nonprofit management, business administration, communications, finance, or a related field preferred.

Experience

• Two to four years of nonprofit fundraising, development operations, or donor database administration experience preferred.
• Experience with donor CRM systems such as DonorPerfect, SafeSave, and Auction & Event Solutions (AES).
• Experience processing charitable gifts, performing financial reconciliations, and supporting fundraising events.

Knowledge, Skills & Abilities

• Exceptional attention to detail and commitment to data accuracy.
• Strong analytical, organizational, and project management skills.
• Advanced proficiency in Microsoft Excel, including formulas, pivot tables, sorting, filtering, and reporting.
• Proficiency with Microsoft Office Suite.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and exercise discretion with donor information.
• Commitment to providing exceptional customer service to donors, volunteers, and colleagues.

Preferred Qualifications

• Experience with DonorPerfect, SafeSave, Auction & Event Solutions (AES), and online fundraising platforms.
• Knowledge of nonprofit fundraising best practices and IRS charitable gift regulations.
• Experience supporting a healthcare or nonprofit organization.
• Familiarity with event management software.

Benefits: Tapestry 360 Health offers a comprehensive benefits package including health insurance, dental insurance, retirement savings plans, paid time off, continuing education support and eligibility for the Public Service Loan Forgiveness (PSLF) program.

Pay Transparency: The salary range for this position is $58,000 - $63,000 annually. Actual compensation will be determined based on factors including, but not limited to, relevant experience, qualifications, internal equity, and organizational needs.

EEO Statement

Tapestry 360 Health is an equal opportunity employer. We make employment decisions without regard to race, color, religion, age, sex, gender identity or expression, sexual orientation, national origin, ancestry, disability, genetic information, veteran or military status, marital or parental status, arrest or conviction record (as permitted by law), receipt of an order of protection, use of protected leave (including FMLA and VESSA), or any other status protected by applicable law.

American with Disabilities Act (ADA) Statement

Tapestry 360 Health complies with the Americans with Disabilities Act (ADA) and provides reasonable accommodations to qualified applicants and employees with disabilities. If you need assistance or an accommodation during the application or hiring process, please contact Human Resources.

Tapestry 360 Health reserves the right to revise or change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment.