Administrative Skills, Calendar Management, Communication Skills, Customer Relationship Management (CRM) Systems, Detail Oriented, Diversity, Donor Relations, Employee Assistance Plan, Event Management, Funding, Fundraising, Gift Management, Interpersonal Skills, Leadership, Logistics, Marketing, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Multitasking, Nonprofit, Operational Support, Organizational Skills, Presentation/Verbal Skills, Project/Program Management, Record Keeping, Reporting Skills, Safety/Work Safety, Sales Pipeline, Stewardship, Team Player, Training Program, Writing Skills
The Development Coordinator provides administrative, operational, and project support to help advance the YMCAs fundraising initiatives and goals. This position works closely with the Chief Development Officer and supports donor stewardship, gift management, special events, fundraising appeals, and general development operations. The Development Coordinator plays a key role in ensuring the fundraising team operates efficiently while helping cultivate and maintain meaningful relationships with donors, volunteers, and community partners.
The position requires strong organizational skills, attention to detail, and excellent communication abilities.
Salary range is $60,000-$70,000 per year with full-time benefits and opportunities to grow within the organization!
Our staff is the Ys greatest asset. Our teams provide valuable skills, knowledge, and passion that is essential to the contribution and positive impact in our communities, which is why we offer Y employees numerous perks and benefits, including:
- Competitive salaries reflecting your skills and experience.
- Comprehensive health, dental, and vision insurance for eligible employees, plus wellness programs, mental health resources, and a family gym membership.
- Generous PTO and paid holidays, with flexible work hours for work-life balance.
- 403(b) plan with company contributions for eligible employees after 2 years of service.
- Continuous learning opportunities through workshops and training programs.
- Supportive work environment valuing diversity, equity, and inclusion.
- Discounts on programs, employee assistance programs, and company-sponsored events.
Scope of Responsibilities:
Administrative Support
- Provide administrative and scheduling support, including managing calendars, preparing meeting materials, and coordinating internal and external meetings.
- Assist with preparation of reports, presentations, and fundraising updates for leadership, board members, and staff.
- Support internal and external meetings by preparing agendas, materials and pre- and post-meeting notes.
Donor Relations & Stewardship
- Support the cultivation and stewardship of donors through coordinated communications and recognition efforts.
- Draft donor acknowledgement letters, emails, and stewardship materials.
- Assist in coordinating donor visits, tours, and engagement opportunities.
- Maintain accurate records of donor interactions in the donor database.
Fundraising & In-Kind Initiatives
- Provide logistical and administrative support for annual appeals and in-kind donation drives.
- Manage the in-kind donation process.
- Partner with the Marketing team in the development of print and digital assets for various development initiatives.
- Assist in gift processing to ensure accuracy.
Board Engagement & Special Events
- Assist with planning and executing Development events such as donor receptions, community events, and funder calls.
- Partner with local site leaders to support fundraising initiatives.
- Coordinate event logistics including registration, invitations, and follow-up communications.
- Support volunteer committees associated with events.
Development Operations
- Support moves management tracking and pipeline development.
- Assist with maintaining fundraising calendars and development project timelines.
- Provide operational support to ensure fundraising processes run efficiently.
Minimum and Required Requirements:
- Bachelors degree in nonprofit management, communications, business, marketing, or related field preferred.
- 1-3 years of experience in fundraising, nonprofit administration, development operations, or related field preferred.
- Experience with donor databases or CRM systems strongly preferred.
- Strong organizational and project management skills.
- Excellent written and verbal communication abilities.
- Attention to detail and ability to manage multiple priorities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and ability to adapt to new technology.
- Proficiency in Raisers Edge.
- Ability to maintain confidentiality and handle sensitive donor information.
- Collaborative mindset with strong interpersonal skills.
Child Abuse Prevention
Support the YMCAs commitment to child abuse prevention by:
- Reporting any items that may provide a health or safety hazard to staff, members, or guests to your supervisor.
- Following all policies and procedures related to keeping children safe in our facilities and programs, including those related to the monitoring and supervision of children.
- Reporting any suspicious behavior and violation of policy and procedures to your supervisor.
- Completing all child abuse prevention training as required.
Y
YMCA of Metropolitan Chicago