Development Coordinator

• Support the daily operations of the Development team by coordinating administrative processes, calendars, meetings, deadlines, and follow-up items.
• Manage scheduling for the Chief Development Officer and Development team, including donor meetings, internal and external meetings.
• Prepare and submit expense reports, coordinate travel arrangements, and support related administrative processes using organizational systems and software.
• Assist with special projects, departmental tracking, report preparation, and other development operations needs as assigned.

• Draft, proofread, format, and distribute fundraising and donor communication materials, including website content, memos, gift acknowledgments, donor emails, and stewardship materials.
• Support routine correspondence with current and prospective donors, including responding to basic inquiries by phone and email and routing matters to appropriate team members.
• Assist with preparing donor meeting materials, briefing documents, and follow-up communications.
• Maintain a donor-centered and professional approach in all communications with supporters, Board members, volunteers, and external stakeholders.

• Conduct research on current and prospective supporters to help identify funding opportunities and support donor cultivation efforts.
• Prepare prospect research summaries and meeting briefs to support donor engagement and relationship-building.
• Assist with maintaining accurate and up-to-date donor and constituent information in the organization’s CRM system; including entering contact reports, updating contact information, pulling reports, and supporting accurate tracking for fundraising activities.
• Help ensure donor records, communications, deadlines, and follow-up items are timely, accurate, and complete.

• Coordinate logistics for fundraising and donor engagement events, including venue research, catering, invitations, registration, materials, and post-event follow-up.
• Support the execution of fundraising events, including galas, virtual events, in-person salons, donor briefings, and other cultivation or stewardship activities.
• Coordinate with internal teams, vendors, and external stakeholders to support event planning and implementation.
• Serve as a point of contact for assigned event logistics and routine coordination tasks.

• Coordinate with Development team members, Program staff, Communications, Finance, and other internal stakeholders to gather information, support donor materials, and complete assigned development tasks.
• Support timely communication and follow-up across departments to help ensure fundraising activities and donor commitments are completed accurately.
• Assist with reports, tracking documents, project plans, and internal updates related to development activities.

• Bachelor’s degree or equivalent combination of education, training, and relevant experience required.
• Equivalent experience may include:
  • High school diploma or equivalent plus at least four years of relevant experience;
  • Associate’s degree plus at least two years of relevant experience; or
  • Bachelor’s degree.
• Relevant experience may include development, fundraising support, nonprofit administration, donor relations, event coordination, communications, project coordination, database administration, executive support, or related administrative experience.
• Experience using a donor database, CRM, or similar data management system preferred.
• Experience supporting fundraising events, donor communications, or prospect research preferred.

• Strong written and verbal communication skills, including the ability to draft, proofread, and format donor-facing communications.
• Strong interpersonal skills and ability to interact professionally with donors, colleagues, Board members, vendors, and external stakeholders.
• Strong organizational and project coordination skills, with the ability to manage multiple tasks, deadlines, meetings, and follow-up items.
• Excellent attention to detail, particularly in donor communications, CRM data entry, meeting briefs, event logistics, and recordkeeping.
• Ability to conduct basic prospect research and prepare clear, useful summaries or meeting briefs.
• Ability to use donor management software or CRM systems to enter information, update records, look up donor history, and pull basic reports.
• Ability to handle confidential donor and organizational information with discretion and professionalism.
• Ability to work collaboratively across departments and provide responsive administrative and logistical support.
• Proficiency with Microsoft Office and Google Workspace required.

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