Job Description
Position Type: Digital Analytics Contract Analyst
Location: San Francisco, CA
Hourly rate: $45.00
Contractor benefits: Medical, Vision, Dental, 401k
Job Description:
Context: The organization is dedicated to delivering market research, data intelligence, and operational support to ensure the success of our products, customers, and patients. To facilitate this, we procure services, market research data, and business intelligence from various vendors. The creation, approval, and lifecycle management of these vendor contracts must be performed and are essential to ensuring our teams work compliantly with service providers.
At Genentech, contracts are categorized into two categories:
Must be U.S. Person for purposes of Export Compliance. Reference Number: VEVBA
EEO Statement Apollo Professional Solutions, Inc. is an equal opportunity employer. We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, marital status, age, national origin, ancestry, disability status, medical condition, pregnancy, genetic information, protected veteran status, gender, sexual orientation, gender identity or expression, or any other status or characteristic protected under federal, state, or local law.
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Location: San Francisco, CA
Hourly rate: $45.00
Contractor benefits: Medical, Vision, Dental, 401k
Job Description:
Context: The organization is dedicated to delivering market research, data intelligence, and operational support to ensure the success of our products, customers, and patients. To facilitate this, we procure services, market research data, and business intelligence from various vendors. The creation, approval, and lifecycle management of these vendor contracts must be performed and are essential to ensuring our teams work compliantly with service providers.
At Genentech, contracts are categorized into two categories:
- Self-Service Contracts: Standard, lower-risk agreements where pre-approved templates owned by Genentech are utilized. The Commercial Contracts Associate acts as the "superuser" to execute and submit these requests on behalf of business stakeholders.
- Full-Service Contracts: Complex agreements (including nuanced market research or specialized data purchases). These are initiated by the DDA Commercial Contracts Specialist (via myBuy or the newly launched Navigator platform) and assigned to a designated Contract Manager to draft, negotiate terms, and manage end-to-end
- Enhancing Business Efficiency: Facilitating faster contract turnarounds, allowing project leads to focus on strategy rather than administrative tasks.
- Driving Operational Excellence: Serving as a dedicated resource with expertise in specific project and contract types (e.g., market research and data purchase contracts), and acting as the single point of contact for training, process improvements, and template enhancements.
- Delivering Technical Expertise: Being a super user of our contracting solution (MyBuy & gMEMORI) and providing support across the organization for contract processing and management.
- Supporting Compliance & Standardization: Ensuring consistent use of templates, identifying trends, experimenting with new practices, and reducing business risks.
- Managing POs & Invoicing: Providing end-to-end oversight on how Purchase Orders (POs) should be structured to ensure appropriate business flexibility and driving the resolution of invoicing issues.
- Act as the single point of contact for all contract-related queries, amendments, PO creation, vendor classification, and invoicing queries.
- Advise project owners on whether their request qualifies for direct-submission (self-service) or requires processing via Full Service.
- Process and oversee market research and data purchase contracts, ensuring compliance with vendor Master Service Agreement terms, data privacy requirements, and acceptable use policies.
- Manage the US Market Research and Patient Support Program (MAP) to comply with US regulations.
- Process self-service requests and prioritize full-service contract requests to expedite execution in the contract management tool (e.g., MyBuy)
- Manage Purchase Orders (POs) and Invoicing:
- Ensure the on-time creation, issuance, and tracking of POs.
- Partner with Finance to ensure PO structure is optimized for complex market research and data purchase agreements, serving as a quality check to drive accuracy in reporting and FACT coding.
- Act as a liaison between vendors, internal stakeholders, and Accounts Payable to track invoice processing, resolve billing discrepancies, and ensure timely payments.
- Flag issues or delays to stakeholders and resolve them by ensuring contract workflows are completed on time or submitting tickets to IT for system issues.
- Partner with CCS to ensure operational excellence and continual optimization of contracting practices.
- Conduct educational sessions to train project owners on the contracting process and MyBuy.
- Ability to work within established procedures autonomously while keeping management informed.
- Identify challenges and relevant issues in the contracting/invoicing process and make sound decisions to drive results and resolution.
- Strong written and verbal communication skills to keep business stakeholders informed.
- Resource stewardship; utilize time and resources efficiently to create the most impact.
- Strong business process improvement skills; ability to gain and apply knowledge of project management processes, methodologies, and tools.
- Strong prioritization skills that align tasks and work to the highest impact against business objectives.
- Is a self-starter with strong problem-solving capabilities and interpersonal skills. Approaches unique contracting situations with creativity and discipline to mitigate risks.
- Flexibility to work occasionally with Global Procurement and Contract teams outside of the Pacific Standard Time Zones, specifically in Europe and South America.
- Prior work experiences with data contracts, market research regulations, and digital/technology contracts are preferred.
- Bachelors degree required plus 5-10 years of experience required OR Masters degree or 5-10 years of experience required.
- Preferred experience in contract management, procurement, healthcare law/compliance, or as a paralegal.
- Demonstrated experience handling market research and/or data purchase agreements is highly preferred.
- Solid understanding of accounting, billing, and Purchase Order (PO) structures to support end-to-end financial operations.
- Intermediate knowledge of Mac operating systems, contracting systems, online/cloud systems (e.g., Google Workspace/Docs/Drive/Sheets), and Internet browsers.
- Demonstrated working knowledge of Microsoft Office programs (MS Word, MS Excel).
- Occasional business travel by air or car.
Must be U.S. Person for purposes of Export Compliance. Reference Number: VEVBA
EEO Statement Apollo Professional Solutions, Inc. is an equal opportunity employer. We provide equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, marital status, age, national origin, ancestry, disability status, medical condition, pregnancy, genetic information, protected veteran status, gender, sexual orientation, gender identity or expression, or any other status or characteristic protected under federal, state, or local law.
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Numbers & Facts
| Location | South San Francisco, CA |
| Industry | Other/Not Classified |
| Company Size | 100 to 499 employees |
| Year Founded | 1983 |
| Website | http://apollopros.com/ |
About Company
Apollo Professional Solutions was founded by Gayle A. Williams in 1983 as a technical staffing firm supporting New England aerospace companies. Today, Apollo has grown into a $40 million year company, with 5 regional offices nationwide that offers diversified support to industries that include: defense, military, aeronautical, civil, food & beverage, healthcare, marine, pharmaceutical and scientific industries, as well as local government. We are an equal opportunity employers, that is also certified as a Women’s Business Enterprise by WBENC as well as the State of Massachusetts (SOWMBA Office.)
Skills
- Accountingunmatched
- Accounts Payableunmatched
- Administrative Skillsunmatched
- Billingunmatched
- Business Intelligenceunmatched
- Business Skillsunmatched
- Certified Coding Specialist (CCS)unmatched
- Cloud Computingunmatched
- Communication Skillsunmatched
- Contract Analysisunmatched
- Contract Managementunmatched
- Contract Processingunmatched
- Establish Prioritiesunmatched
- Financeunmatched
- Financial Operationsunmatched
- Google Appsunmatched
- Healthcareunmatched
- Information Technology & Information Systemsunmatched
- Interpersonal Skillsunmatched
- Legalunmatched
- Mac Operating Systemunmatched
- Maintain Complianceunmatched
- Maintenance Servicesunmatched
- Market Researchunmatched
- Market Trackingunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft Wordunmatched
- Negotiation Skillsunmatched
- Operational Supportunmatched
- Paralegalunmatched
- Presentation/Verbal Skillsunmatched
- Problem Solving Skillsunmatched
- Procedure Developmentunmatched
- Process Improvementunmatched
- Project/Program Managementunmatched
- Purchase Ordersunmatched
- Purchasing/Procurementunmatched
- Reconciliationunmatched
- Regulationsunmatched
- Regulatory Complianceunmatched
- Research Contractsunmatched
- Risk Managementunmatched
- Stewardshipunmatched
- Technical Deliveryunmatched
- Time Managementunmatched
- Training/Teachingunmatched
- Trend Analysisunmatched
- Web Browsersunmatched
- Writing Skillsunmatched
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