Digital Files Clerk

Summary

Responsibilities

• Systematically organize, categorize, and archive electronic documents to facilitate swift and accurate access for all staff members.
  
• Execute routine data entry operations with a strong emphasis on accuracy, cross-referencing all inputs with source documents and complying with established standards.
  
• Oversee the complete lifecycle of digital assets, including scheduled updates, version management, and the secure disposal of outdated files in accordance with retention policies.
  
• Partner with cross-functional departments to convert physical archives into searchable digital formats, advancing the company's digitization initiatives.
  
• Perform regular audits of the digital filing system to detect inconsistencies, resolve access permission issues, and enhance storage efficiency.
  
• Offer technical assistance and guidance to employees regarding file management protocols and help resolve common documentation hurdles.
  
• Uphold rigorous security and confidentiality measures when managing sensitive corporate data and proprietary information.
  

Requirements

• Hold one to three years of relevant administrative experience, particularly in records management, data entry, or file organization.
  
• Demonstrate competence in digital file structuring, scanning applications, and standard office productivity software.
  
• Show a keen eye for detail that ensures high accuracy while processing substantial volumes of information.
  
• Exhibit strong organizational capabilities with the ability to prioritize tasks effectively in a fast-paced environment.
  
• Display the capacity to work autonomously, meet strict deadlines, and follow procedural guidelines without constant oversight.
  
• Possess a working understanding of data privacy laws and industry-standard information security practices.
  
• Demonstrate excellent verbal and written communication skills to interact effectively with internal teams and external partners.
  

Benefits

• Comprehensive health, dental, and vision insurance coverage.
  
• Competitive paid time off and holiday schedule.
  
• Retirement savings plan with company matching contributions.
  
• Professional development opportunities and tuition reimbursement.
  
• Flexible work arrangements and remote work options where applicable.
  
• Employee wellness programs and gym membership subsidies.
  
• Performance-based bonuses and annual salary reviews.
  

EEO Statement