Digital Office Manager

The Boulder Office Manager is responsible for supporting the day-to day operations of the JD Finish Line Boulder office. The Office Manager will organize and coordinate office administration, processes and procedures, in order to ensure organizational effectiveness, efficiency and collaboration. The Office Manager is responsible for representing the JD Finish Line brand in a positive and professional manner and is required to be well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people. This individual should effectively exhibit JD Finish Line's core values of Customer, People, Winning, Community, and Financial Responsibility in everything they do by performing the following main duties:

• Perform administrative and office duties for the leadership team including; calendar management, travel arrangements, expense report processing, meeting coordination and other professional support duties.

• Set-up and coordinate meetings and conferences for staff to include travel arrangements for those involved.

• Design and implement office policies by establishing standards and procedures; measuring results against standards; making necessary adjustments.

• Manage office spend, budgeting, and billing. Update and communicate spending reports on a consistent basis to leadership. 

• Perform reception duties for office location

• Interact with clients, vendors and visitors while maintaining confidentiality in all aspects of interaction and information.

• Create and modify documents such as charts, presentations, invoices, expense reports, memos, and letters using word processing, spreadsheet, database and/or other presentation software such as Microsoft Word, Excel and PowerPoint.

• Implements office systems, layouts, and equipment procurement to support office efficiency. 

• Liaise with facility management vendors, cleaning, catering, technical support, and security services, serving as a first point of contact.

• Open, sort and distribute incoming correspondence, including faxes and email, as well as, prepare responses to correspondence containing routine inquiries.

• Support talent management efforts of; scheduling interviews and new employee onboarding for the office. Serve as the liaison and champion to the People Department in supporting human resources initiatives.

• Champion collaboration between Indy and Boulder office locations and supports cross-functional engagement by organizing parallel events and other opportunities for greater team collaboration.

• Plan in-house or off-site events such as; team outings, celebrations, vendor events, conferences, etc. 

• Collect and maintain an inventory of office equipment and supplies for location.

• Maintain organization and flexibility of office, with the ability to adjust to changing deadlines.

• Assist with the recruitment process by helping recruiters coordinate interviews in the Boulder office and welcoming potential new hires.

• Run new hire orientation sessions and facilitate the onboarding process.

• Ensure Boulder I9s are completed and all new hire tasks are completed 

• Assist employees with benefits enrollment, changes, and inquiries either by answering their questions, connecting them with someone from the benefits team, or submitting and HR Help Desk Ticket. 

• Assist in the implementation and communication of HR policies and procedures.

• Ensure compliance with federal, state, and local employment laws and regulations.

• Assist with answering employee inquiries regarding HR policies, procedures, and programs.

• Supporting the Boulder Office People Business Partner with ad-hoc administrative matters. 

• Help promote a positive and respectful work environment.

• Coordinate training sessions and workshops for employees.

• Support the development and implementation of employee development initiatives.

• Plan and host lunch and learn sessions for the Boulder Office. 

• Organize team-building events, social gatherings, and volunteer activities to strengthen relationships among employees.

• Promote a positive company culture that values teamwork, inclusivity, and collaboration.

Required Education and/or Experience

 Typically requires an Associate's Degree or least 2-4 years of experience in related Office Management, HR operations, or similar experience . Experience in retail management, continuous improvement, compliance, project management, or HR functional roles is a plus. Internal JD Group experience is always preferred. 

Required Computer and/or Technical Skills

Should have basic to intermediate knowledge and abilities with Microsoft Word, Excel, and PowerPoint.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sit for more than 6 hours per shift

• Use hands to finger, handle and feel

• Reach with hands and arms

• Talk and/or hear

• Walk or move from one location to another

• Periodically may need to climb, balance, stoop, kneel, or crouch

• Lift and/or move up to 10 pounds regularly and up to 50 pounds occasionally

• Punctuality and regular attendance consistent with the company’s policies are required for this position.

• The average work week is 40-45 hours, which can vary depending on business needs.

• The work environment for this position is a moderately noisy office setting.

#LI-DNI

The company reserves the right to modify this job description with or without notice. Employees may be asked to perform additional duties outside of normal job scope on a temporary basis per company policy. The pay range; $57,800 - $59,200. This role will have a 10% bonus target annually but may vary based on experience level. This role will be eligible for medical, dental, vision, 401k, sick leave, parental leave, and company paid time off plan.

This job description is not intended to cover all aspects, duties, and/or responsibilities required of employees.  Employees may be asked to perform additional duties outside of normal job scope on a temporary or permanent basis per company policy. ​The company reserves the right to modify this job description with or without notice. 

EEO Statement:

The Finish Line, Inc. is an Equal Employment Opportunity employer and is committed to complying with all federal, state, and local EEO laws.  The Finish Line, Inc. prohibits discrimination against employees and applicants for employment based on race or color, religion or creed, national origin, alienage or citizenship status, marital status, sex, pregnancy status, age, military status, disability, or any other characteristic or class protected by law.  The Finish Line, Inc. provides reasonable accommodations in accordance with applicable laws, including for disabilities, pregnancy, and religious practices.

Need accessibility assistance to apply?
Applicants who require accessibility assistance to submit an employment application can either call Finish Line at  (317) 613-6890 or email us at talentacquisition@finishline.com.  A member of our Talent Acquisition team will respond as soon as reasonably possible. (This email address and phone number is only for individuals seeking accommodation when applying for a job.)