We are seeking a detail-oriented and highly organized Full-time Digital Records Clerk to join our dynamic team. The ideal candidate will play a crucial role in maintaining and managing our organization's digital records system, ensuring accuracy, accessibility, and compliance with relevant regulations.
Key Responsibilities
Input and update data in various digital record-keeping systems
Scan, digitize, and properly file physical documents
Organize and maintain digital filing systems
Retrieve and provide requested information to authorized personnel
Ensure the accuracy and completeness of all digital records
Assist in the development and implementation of record management policies and procedures
Collaborate with other departments to streamline record-keeping processes
Maintain confidentiality and security of sensitive information
Perform regular audits of digital records to ensure compliance and accuracy
Assist in the migration of data between different systems as needed
Provide excellent customer service to internal and external stakeholders
Generate reports and analytics as requested
Stay updated on industry best practices and emerging technologies in digital record management
Required Skills and Qualifications
High school diploma or equivalent; Associate's or Bachelor's degree in Information Management, Library Science, or related field preferred
Proven experience in data entry and digital record management
Proficiency in Microsoft Office Suite, especially Excel
Familiarity with database management systems and record-keeping software
Strong attention to detail and high level of accuracy
Excellent organizational and time management skills
Ability to work independently and as part of a team
Strong verbal and written communication skills
Customer service-oriented mindset
Ability to maintain confidentiality and handle sensitive information
Basic understanding of data privacy laws and regulations
Desired Skills and Qualifications
Certification in Records Management or related field
Experience with enterprise content management systems
Knowledge of industry-specific regulations (e.g., HIPAA, GDPR)
Familiarity with optical character recognition (OCR) technology
Basic understanding of SQL and database querying
Key Competencies
Data Entry
As a Digital Records Clerk, you will be responsible for inputting large volumes of data into various digital systems. This requires:
Fast and accurate typing skills (minimum 50 WPM)
Ability to maintain focus and attention to detail for extended periods
Proficiency in using data entry software and tools
Understanding of data validation techniques and quality control measures
Ability to recognize and correct errors in data entry