Director, Administrative Services

University of California San Diego

San Diego, CA

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JOB DETAILS

SALARY

$88,000–$161,600 Per Year

SKILLS

Accreditation Standards, Administrative Management, Administrative Skills, Background Investigation, Biotech and Pharmaceutical, Budget Management, Budgeting, Business Operations, Clinical Trial, Compensation Management, Continuous Improvement, Customer Relations, Customer Support/Service, Data Collection, Document Management, Documentation, Educational Administration, Faculty Administration, Finance, Financial Analysis, Financial Management, Financial Reporting, Forecasting, Fund Management, Health Science, Human Health, Human Resources, Identify Issues, Interpersonal Skills, Leadership, Medical Assistance, Medicine, Multitasking, Onboarding, Operational Support, Operations, Orthopedic Surgery, Patient Care, Payroll Accounting, People Management, Performance Management, Pharmacy, Physician Assistant, Policy Development, Presentation/Verbal Skills, Problem Solving Skills, Procedure Development, Procedure Implementation, Process Flow, Project/Program Management, Public Health, Reconciliation, Regulatory Compliance, Resource Management, Risk Management, Service Delivery, Staff Policies, Stewardship, Strategic Planning, Student Services, Systems Maintenance, Technical Research, Translational Research, Vaccination, Workforce Planning, Writing Skills

LOCATION

San Diego, CA

POSTED

2 days ago

Payroll Title:
ADMIN SUPV 2 Department:
Physician Assistant Education Hiring Pay Scale
$100,000 - $125,000 / Year Worksite:
Campus Appointment Type:
Career Appointment Percent:
100% Union:
Uncovered Total Openings:
1 Work Schedule:
Days, 8 hrs/day, Monday-Friday

#140097 Director, Administrative Services
Extended Deadline: Mon 7/13/2026
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UC San Diego values and welcomes people from all backgrounds. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

Reassignment Applicants : Eligible Reassignment clients should contact their Disability Counselor for assistance.

DESCRIPTION

Under direction, the University of California San Diego School of Medicine Physician Assistant Education Program Director of Administrative Services is responsible for overseeing the program's daily administrative operations while managing, supervising, and developing all administrative staff. This role encompasses a broad scope of complex financial, technical, and operational responsibilities in support of program leadership and strategic priorities. The position reports directly to the Assistant Dean of Medical Education, with an indirect reporting relationship to the Program Director/Associate Dean. The position may receive work direction from the Medical Director and/or Program Faculty.

In alignment with the Administrative Supervisor 2 classification, the Director serves as a key advisor to program leadership, exercising sound judgment within established policies to interpret and implement procedures related to fiscal management, human resources, contracts and grants, and resource allocation. The Director ensures accountability and stewardship of operational, financial, and human resources, while providing strong leadership, supervision, and professional development for all administrative personnel. Administrative operations are directed with a focus on strategic staff workload allocation to support faculty, program initiatives, and internal projects, ensuring high standards of efficiency, effectiveness, and service delivery.

The Director demonstrates advanced knowledge of UC San Diego Health budgetary structures and funds flow processes and manages all aspects of the program's budget, including planning, tracking, forecasting, and reconciliation of expenses, under the oversight of the Associate Dean and Program Director. The role includes leading workforce planning efforts such as recruitment, hiring, performance management, and salary administration, while driving the development, implementation, and continuous improvement of policies and procedures that support operational excellence.

In collaboration with the Health Sciences Academic Resource Center (ARC) and the Department of Orthopedic Surgery, the Director coordinates and facilitates faculty recruitment, onboarding, appointments, and separations, ensuring seamless administrative processes and compliance with institutional requirements. The Director provides direct support for faculty personnel actions and partners with clinical departments to facilitate clinical placements and oversee funds flow management for Physician Assistant Education (PAE) faculty.

The Director develops and maintains comprehensive systems for data collection, reporting, and document management across physical and digital platforms, ensuring audit-ready documentation and ongoing compliance with institutional and accreditation standards, including those established by the Accreditation Review Commission on Education for the Physician Assistant (ARC-PA). The role includes analyzing and presenting institutional and programmatic data to inform decision-making and strategic planning, preparing and reviewing program reports for accuracy and completeness, and leading the administrative components of accreditation efforts, including the preparation and submission of the ARC-PA Self-Study and all required reports in accordance with Sixth Edition Standards.

Responsible for supervising the administrative services of a large academic department within a school OR college OR non-academic department (program). Typically reports to a manager. Administrative services include all or some of the following functions: IT, facilities, student services, contracts and grants, budgetary financial management and/or human resources. Supervises support and/or professional staff.

MINIMUM QUALIFICATIONS

Bachelor's degree in related area and five or more years of relevant experience, or equivalent combination of experience, education and training.
Solid knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and/or personnel management within labor contract(s) and personnel policy.
Solid knowledge of common organization-specific and other computer application programs.
Solid interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising, and counseling to effectively motivate others.
Solid skills to quickly evaluate complex issues and identify resolutions.
Solid organizational and customer service skills to effectively manage multiple priorities.
Solid knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll.
Demonstrated skills in employee supervision and HR administration.

PREFERRED QUALIFICATIONS

Department administrative leadership experience including finance, budgeting, human resources, faculty affairs and faculty recruitment.
Health Sciences department/business office operations
Current UC San Diego employee.

SPECIAL CONDITIONS

Job offer is contingent upon satisfactory clearance of criminal background check.

Pay Transparency Act

Annual Full Pay Range: $88,000 - $161,600 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $42.15 - $77.39

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

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If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements. If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community .

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit:

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

Director, Administrative Services

University of California San Diego

San Diego, CA

About the Company

University of California San Diego

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