Director of Admin Operations (OBGYN)

Position Summary

This position leads and oversees the operational, financial, regulatory and business activities of a large unit, Department of Pediatrics in the College of Medicine Peoria. This includes: financial analysis and strategy related to medical service, health maintenance, and procurement programs; human resource and facilities management; business development, marketing and public relations; contract negotiations; interfacing and ensuring compliance with granting organizations, regulatory agencies, university policies and procedures. Represents Department Chair on campus/university committees.

Duties & Responsibilities

Financial Management / Business Development

• Develop the annual budget, including providing monthly financial reporting and forecasting, cash flow management, capital spending, and expenditures review and approval.
• Develop strategic plans, annual goals and objectives, and administrative direction for the unit.
• Identify new business opportunities by analyzing and presenting financial data for the development of new services, procedures, and costs.
• Oversee the operational payment structure, monitor payments and patient billing as outlined in contracts, and ensure compliance with insurance companies.
• Lead departmental marketing efforts by developing and implementing a marketing plan and measuring and reporting results.
• Create, implement, and monitor departmental strategic plan.

Operations Management

• Oversee maintenance, repair, remodeling and equipment purchases by identifying needs, planning, budgeting, and reviewing contracts as needed.
• Manage off-site practices by negotiating the terms for revenue generating contracts, monitoring and renegotiating leases.
• Maintain and report space utilization inventory.
• Direct all day-to-day administrative activities.

Grants Management

• Responsible for oversight of grant activities. Ensure research aims are met; ensure compliance
• Manage grant activities (pre and post award, extramural) including review and submission of grant and contract proposals; creates and maintains documentation of expenditures, reports, proposal submissions and awards.

Human Resources

• Recruit, select, evaluate, and train administrative staff.
• Oversee and direct recruitment activities of facility, physicians, and staff with assistance of appropriate management staff. Ensure appropriate credentials are received as needed.
• Manage and train unit HR staff.
• Develop and monitor compensation plans, income guarantees and productivity incentives.
• Performs other related duties and participate in special projects as assigned.

Additional Responsibilities

• This job description reflects the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
• Nothing restricts management's right to assign or reassign duties and responsibilities to this job at any time.
• Perform other related duties and participate in special projects as assigned.