In consultation with President & CEO, VP of Member Relations, Strategy, and Programming, and other senior staff, develop and implement a comprehensive annual events strategy aligned with organizational goals and member needs
Lead strategic planning sessions for major conferences, trade shows, networking events, and educational seminars
Conduct market research and industry analysis to identify emerging trends and opportunities
Financial Management & Business Development
Track annual events budget exceeding $1.5M, ensuring profitability and ROI targets
Lead sponsorship strategy and cultivate relationships with major corporate partners
Solicit and secure event sponsors
In coordination with VP of Member Relations, Strategy, and Programming, determine pricing strategies for registration, exhibitor fees, and premium experiences
Continuously analyze event financial performance and provide regular detailed reporting
Vendor & Venue Management
Source, evaluate, and manage relationships with venues, caterers, AV providers, and other vendors
Negotiate contracts for services and manage vendor performance
Conduct site inspections and coordinate setup/breakdown activities
Oversee vendor coordination during events and manage on-site troubleshooting
Maintain comprehensive vendor database and performance records
Stakeholder Relations, Partnership Development & Marketing
Serve as primary liaison with key sponsors and VIP attendees
Lead crisis management and high-level problem resolution during events
Serve as primary driver of agenda development, managing and overseeing SCMC working groups charged with recommending content
Source guest speakers, coordinate agenda topics, and manage holistic agenda development
Collaborate with marketing team on event promotion strategies and materials
Other Duties as Required
Qualifications
Bachelor's degree in Event Management, Marketing, Business Administration, or related field
8+ years of progressive experience in large-scale event management, with 3+ years in leadership roles
Proven track record managing events with budgets exceeding $400K and attendance over 450
Strong business acumen with experience in P&L management and ROI analysis
Exceptional leadership, communication, and presentation skills
Experience with association management and trade organization dynamics preferred
CMP (Certified Meeting Professional) or similar industry certification preferred
Proficiency with event management software (Cvent, Eventbrite, etc.) and CRM systems
Strong project management skills with ability to handle multiple concurrent events
Excellent written and verbal communication skills
Detail-oriented with strong organizational and time management abilities
Ability to work flexible hours including evenings and weekends during events
In office presence during scheduled hours, and work collaboratively in face-to-face interactions with others (other staff, members, directors, vendors and the public)
Prompt, Regular, predictable, and full attendance
Ability to handle productivity requirements of job (fast paced, stressful, and full attention when exigent issues arise)
Ability to work under strict deadlines and high levels of stress
Ability to work effectively, efficiently and with a high degree of accuracy, despite stress, interruptions or other office distractions.
Ability to set goals, meet deadlines, and work independently without excessive supervision or instruction
Ability to concentrate in a normal office environment and follow through on a task to completion
Ability to think quickly but calmly and communicate effectively during events as issues arise
Ability to align multiple points of view, think critically about the consequences of actions and communications, and align all actions with the organization’s mission and the membership’s goals.
Ability to multi-task and/or stop project to focus on other issues and then resume project
Ability to work and sustain attention with distractions and/or interruptions
Ability to learn new tasks or dynamic factual issues quickly, including the ability to read, comprehend and retain information quickly
Ability to utilize time management skills and otherwise organize/prioritize tasks
Ability to comprehend and understand both written and oral instructions
Ability to remain poised under all circumstances, diffuse conflict with colleagues and/or customers/vendors/members, and to interact effectively with people in a positive manner
Ability to work as an integral part of a team
Travel
In-state travel. The expectation for the frequency of travel is between 15-20% of the Events Manager’s time.
Compensation and Benefits
Compensation
Competitive base salary plus performance-based incentives, at the discretion of SCMC President and CEO and Board leadership.
Benefits
Comprehensive health, dental, and vision insurance
401(k) retirement plan with company matching
Paid time off and holidays
Professional development opportunities and continuing education support
Working Conditions
Primary office location, with regular travel throughout the state
Some evening and weekend work required for industry events and networking functions