The essential responsibilities of the Director of Extended Care include, but are not limited to:
Program Leadership & Operations
Oversee all daily operations of the before-care, after-care, and enrichment programs.
Source and onboard (in compliance with ADW policy and documents) local enrichment providers of all after school activities.
Create and monitor registration forms and communicate with families about registrations for before-care, after-care, and fall, winter, and spring enrichment activities.
Develop and maintain age-appropriate schedules, routines, and enrichment activities.
Ensure smooth student check-in/check-out procedures and accurate attendance tracking.
Establish and maintain program policies, procedures, and safety protocols ensuring family compliance through the Extended Care Handbook.
Monitor program quality and continuously improve offerings based on student and family needs.
Student Supervision & Engagement
Provide daily, active supervision to ensure student safety, well-being, and positive behavior.
Foster a welcoming, inclusive, and respectful environment for all students.
Design engaging recreational, academic, and enrichment activities.
Support students' social-emotional growth through positive behavior guidance and conflict resolution.
Staff Supervision & Development
Recruit, train, schedule, supervise, and evaluate extended care staff.
Provide ongoing coaching and professional development.
Ensure appropriate staffing ratios are always maintained.
Lead regular staff meetings to promote consistency and program excellence.
Family Communication
Serve as the primary point of contact for families regarding extended care.
Communicate program registrations, billing, updates, expectations, and student concerns clearly and professionally.
Build strong partnerships with parents and guardians to support student success.
Address concerns and resolve issues promptly and thoughtfully.
Safety & Compliance
Ensure compliance with school policies and applicable licensing/regulatory requirements.
Maintain emergency procedures, incident reporting, and health/safety protocols.
Administer first aid or coordinate emergency response when needed.
Ensure secure release of students to authorized caregivers only.
Administrative Responsibilities
Manage registration, enrollment, attendance, and billing records.
Track program supplies and oversee purchasing within budget guidelines.
Prepare reports and maintain accurate documentation.
Coordinate with school administration on program planning and resource allocation.
Qualifications
Required
Bachelor's degree in Education, Child Development, Recreation, or related field (or equivalent experience)
Minimum 3-5 years of experience working with school-age children
Minimum 2 years of supervisory or leadership experience
Strong organizational and communication skills
Ability to manage multiple priorities in a fast-paced environment
CPR/First Aid certification (or willingness to obtain)
Background clearance as required by school and local regulations
Preferred
Experience managing before-care or after-care programs
Familiarity with Catholic school environments
Training in behavior management or social-emotional learning
Experience with student information and billing systems
Knowledge, Skills & Abilities
Strong leadership and team management skills
Excellent interpersonal and relationship-building abilities
Sound judgment and decision-making
Conflict resolution and problem-solving skills
Commitment to child safety and student development
Ability to uphold confidentiality and professionalism
Physical Requirements
Ability to actively supervise children indoors and outdoors
Ability to stand, walk, bend, and lift up to 25 pounds
Ability to respond quickly in emergency situations