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Director of Facilities & Capital Strategy

TREK Development Group

Pittsburgh, PA

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JOB DETAILS
JOB TYPE
Full-time
SKILLS
Budget Management, Building Systems, Capital Project, Communication Skills, Construction, Cost Control, Cross-Functional, Documentation, Environmental Work, Facilities Management, Finance, Green Construction, Insurance Claims, Leasing, Lift/Move 50 Pounds, Needs Assessment, Onboarding, Operational Support, Organizational Skills, Outsourcing, People Management, Physical Demands, Preventative Maintenance, Pricing, Process Development, Project Tracking, Project/Program Management, Property Maintenance, Real Estate Development, Risk, Scalable System Development, Supplier Relationship Management (SRM), Systems Maintenance, Systems Scalability, Vendor/Supplier Management, Vendor/Supplier Planning, Vendor/Supplier Relations
LOCATION
Pittsburgh, PA
POSTED
30+ days ago
TREK Development Group is a Pittsburgh- based real estate development firm specializing in building innovative and sustainable communities. Our mission is to Create Value, Enhance Lives and Strengthen Communities.

At TREK, we believe the right cultural fit is just as important as possessing the skills and qualifications for the job.  Our core values: Aesthetics, Alignment, Collaboration, Compassion, Inclusiveness, Quality, Commitment, Empathy, Humility, Integrity and Responsibility are best described in our commitment to TREK’s Hospitality Covenant. The Hospitality Covenant describes our core practices that we strive to achieve each day:
 
  1. To treat everyone with the kindness we all want
  2. To do our own part to take care of the place where we live and work 
  3. To take the time to help each other achieve our goals and aspirations
We believe that every member of the team is important to the success of the community and together we are committed to providing high-quality, community-focused housing.
We are currently seeking an engaged and passionate professional to serve as Director of Facilities & Capital Management. Under the direction of the VP of Management Operations, the Director of Facilities & Capital Management is responsible forprotecting asset value, guiding capital decisions, and building the systems and processes that support facilities operations across a portfolio of 80+ properties. This role serves as a centralized partner to Regional Managers, Lease-Up, Finance, Property Administration, and Compliance, ensuring that facilities-related work is structured, consistent, and effectively executed across the organization. In a fast-paced and evolving environment, this individual must bring clarity to ambiguity, create processes where none exist, and turn complex workflows into scalable systems. The ideal Director of Facilities & Capital Management will take pride in the community and motivate others to do the same, through reducing unnecessary capital spend, decreasing vendor cost, creating portfolio-wide consistency, and effectively using internal construction services.

Essential Functions:
Facilities Support & Triage
  • Serve as the primary facilities resource for Regional and Lease-Up Managers
  • Triage complex or high-risk facilities issues
  • Support building refreshes, fit-outs, and improvements
  • Provide guidance on scope, urgency, and execution approach
  • Coordinate insurance claims and risk-related property issues
Capital Planning, Evaluation & Oversight
  • Review and evaluate capital needs submitted by Regional Managers
  • Approve replacement reserve requests for TREK-owned properties
  • Track capital projects across the portfolio
  • Partner with finance on budgets and planning
  • Determine appropriate scope, timing, and execution path
Key Vendor Strategy & Cost Management
  • Manage key vendor relationships and accountability
  • Ensure competitive pricing and consistency across the portfolio with key vendors
  • Eliminate vendor favoritism
Internal Construction Services Oversight
  • Supervise Trek Construction Services
  • Determine in-house vs outsourced work
  • Schedule and track internal projects
  • Ensure internal resources are used effectively and cost-efficiently
  • Identify opportunities for internal team to complete larger capital projects when advantageous
Preventative Maintenance Strategy
  • Develop portfolio-wide preventative maintenance standards
  • Establish standards for maintenance of major building systems     
  • Ensure consistency and audit effectiveness
New Property & Lease-Up Onboarding
  • Lead facilities onboarding for new acquisitions and lease-up properties transitioning to operations
  • Ensure collection and organization of critical building documentation, including as-built drawings, Operations & Maintenance (O&M) manuals and system and equipment documentation
  • Establish baseline understanding of building systems and needs
Cross-Functional Partnership & Process Development
  • Partner with Finance, Lease-Up, Property Administration, and Compliance
  • Build and implement scalable workflows
  • Create systems for capital tracking, onboarding, and vendor management
  • Drive consistency, transparency, and accountability

Education & Experience: 
  • 7–10+ years in facilities, construction, or capital project management
  • Experience managing multi-site operations
  • Strong understanding of building systems
  • Experience with vendor management and capital planning
  • Proven ability to build processes and systems
  • Strong communication and organizational skills


Physical Demands & Work Environment:
  • Ability to lift and carry up to 50 pounds
  • Prolonged periods of standing and walking
  • Ability to work in various environmental conditions, including exposure to noise, dust, and temperature variations
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Benefits include medical, dental, vision, employer-paid long-term disability, employer-paid basic life, 401k with employer contribution, and EAP.

If this sounds like a fit for your passion, skills and experience, we look forward to hearing from you. Please visit our website to learn more about Trek Development Group http://trekdevelopment.com.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
 

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TREK Development Group

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