Director of Facilities

Archdiocese of Detroit

Detroit, MI

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JOB DETAILS

SKILLS

Budget Management, Communication Skills, Cost Estimates, Detail Oriented, Diversity, Emergency Procedures, Environmental Regulations, Equipment Maintenance/Repair, Establish Priorities, Facilities Management, Facilities Planning, Federal Laws and Regulations, Fire Safety, Forklift, Groundskeeping, Hardware Virtualization, High Availability, Housekeeping/Cleaning, Investment Capital, Leadership, Lift/Move 70 Pounds, Maintain Compliance, Maintenance - HVAC, Maintenance Services, Mentoring, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Needs Assessment, Negotiation Skills, OSHA, Organizational Skills, Physical Demands, Preventative Maintenance, Pricing, Problem Solving Skills, Process Improvement, Project/Program Management, Property Maintenance, Purchasing/Procurement, Retail, Retail Management, Retail Operations, Safety Training, State Laws and Regulations, Sustainability, Time Management, Warehousing, Willing to Travel, Writing Skills

LOCATION

Detroit, MI

POSTED

Today

SUMMARY

The Society of St. Vincent de Paul Detroit exists to build a more equitable and compassionate world through meaningful personal relationships, providing whatever is needed to help our neighbors get back on their feet and on a path towards self-sustainability. Our programs provide support ranging from utility, housing, and food assistance, to education and mentorship. We also operate a network of thrift stores, two camps and a nutritional center. We are passionate about driving systemic change and helping our neighbors in Metro-Detroit break out of poverty.

This position is responsible for managing the headquarters building (38,000sf) of Society of St. Vincent de Paul Detroit (SVdPD), five thrift stores, warehouse, Camp Ozanam, Camp Stapleton including the operation and maintenance of the buildings, grounds, and internal systems.

Facilities Management
• Ensure each facility is fully operational with all utilities functioning properly and efficiently.
• Develop and maintain maintenance schedule to ensure each facility is addressed timely and consistently.
• Develop and maintain Maintenance Log at each facility to report on all activities.
• Develop/oversee annual preventative maintenance programs at each facility.
• Schedule, supervise, and undertake (when needed) maintenance repair work and assist with checking installation and servicing equipment, including forklifts.
• Maintain all HVAC equipment including boilers, rooftop units, and VAV units.
• Communicate with the Director of Retail Operations and Store Managers prior to any temporary closing or interruption of services due to upcoming repairs, testing, or improvements.
• Oversee all repairs and maintenance by the Camps Facilities and Grounds Coordinator at Camp Ozanam and Camp Stapleton.
• Develop, implement, and monitor housekeeping, grounds maintenance, (at headquarters), fire, safety and security policies and procedures for each facility.
• Prepare and update emergency procedures for each facility and communicate those procedures with staff at least quarterly.
• Maintain exterior and interior signage at all facilities to promote SVdPD.
• Maintain necessary supplies at each facility utilizing competitive pricing procurement.
• Maintain retail fixtures and advise if any are fixtures are needed; three competitive cost estimates required.
• Ensure compliance with all local, state, and federal regulations including OSHA and Workman Comp requirements.
• Create and implement plan to reduce energy consumption.
• Oversee maintenance of all grounds, including debris removal, which adheres to site maintenance standards; make recommendations for improvement expenditures.
• Maintain ongoing communication with contractors, vendors, and facility managers regarding facility status.
• Prepare annual and three-year site maintenance plan, budgeting requirements, and execution strategies.
• Develop a "Recommendation/Needs Analysis" at each store and headquarters.
• Develop and oversee three-year capital investment plan for all facilities and locations.
• Additional tasks, as assigned.

EDUCATION and/or EXPERIENCE
• Bachelor's Degree in Business, Engineering, or equivalent facilities experience
• 3-5 of experience in facilities, management or equivalent related functions
• Knowledge of OSHA and other environmental regulations
• Knowledge of general maintenance methods, operating requirements, and safety precautions related to facilities management
• Must be well-organized, detail-oriented, and strong communicator
• Effective project management project and written communication skills
• Self-starter and able to function with minimal supervision
• Strong procurement and negotiation skills

KNOWLEDGE and ABILITIES
• Ability to interact effectively and respectfully with individuals of diverse backgrounds, experiences and personalities.
• Demonstrated problem solving and decision-making skills with the ability to correct unforeseen issues on the spot during events.
• Ability to effectively lead and work with volunteers, community leaders and the public.
• Ability to adapt to a flexible work schedule.
• Ability to establish credibility, trust, and partnership at all levels of an organization.
• Ability to deliver results with little supervision and effectively manage and prioritize multiple projects and priorities.
• Familiarity with virtual meeting platforms (Teams, Zoom, etc.)
• Proficient in Microsoft Office 365; specifically, employees are required to use Outlook as well as Excel, Word, Power Point and Publisher.
• Must be available 24/7 for possible building emergencies and security alarm notifications.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by employee to successfully perform the essential functions of the job. While performing the duties of this job the employee is regularly required to sit, walk, stand, talk, hear, drive and lift up to 70 lb. Manual work, inside and/or outside is required at times.

Travel within metropolitan tri-county area and periodically to Lexington and Carsonville, Michigan to Society of St. Vincent de Paul Detroit facilities, city, and county offices.

For any questions, please contact Mary Lynn Donovan at: mlfdonovan@svdpdetroit.org

About the Company

Archdiocese of Detroit

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