Director of Fleet Scheduling

About flyExclusive

flyExclusive is one of the fastest-growing private aviation companies in the country - and we are just getting started. From our world-class Jet Club to our unmatched private jet charter, clients who fly with us receive a curated private jet experience that anticipates their needs for comfort and style. We operate a modern, curated fleet and deliver a world-class experience to our customers, backed by a team that holds itself to the highest standards of safety, service, and operational excellence. From our roots in Kinston, North Carolina to our expanding Raleigh headquarters, we are building something the industry has not seen before.

Why flyExclusive?

As we continue to build a leading aviation brand, nothing is more critical to this mission than the talented professionals that make up flyExclusive. We're more than just a private jet company. We go beyond the industry standard to create a uniquely detailed customer experience that is visible throughout all our departments, from our software design and fleet coordinator teams to our pilots and technicians. If you are looking for people who motivate others around them, and build relationships that create trust and open communication, you will find that here. The people at flyExclusive create a culture of positivity and aren't afraid to make decisions for the good of their team and the company.

If that sounds like you, come and work with us at flyExclusive! We offer competitive pay within the aviation industry, generous time off with flexible scheduling, a great benefits package including 401k matching, relocation assistance, and career growth opportunities!

Job Summary

The Director of Fleet Scheduling provides vision and strategic leadership for the Scheduling Department. This role ensures that flight schedules align with organizational goals, optimize aircraft and crew availability, and deliver a high-quality experience for internal and external stakeholders. The director is accountable for developing department-level strategies, managing budgets and resources, mentoring Scheduling Managers, and overseeing continuous improvement initiatives. Successful candidates will foster innovation, maintain strong cross-functional relationships, and lead the team through irregular operations while meeting customer and operational standards.

Key Responsibilities

Strategic Leadership & Planning

• Develop and execute strategic goals and objectives for the scheduling function; align the department s strategy with overall corporate goals.

• Provide clear vision and direction to the Scheduling Managers, promoting innovation and continuous improvement.

• Monitor industry trends and adapt scheduling strategies to remain competitive and efficient.

Budgeting and Resource Management

• Prepare and manage the department s operating and capital budgets.

• Monitor expenses, implement cost-control measures, and identify opportunities for cost savings and efficiency.

• Collaborate with finance to ensure accurate reporting and forecasting.

Scheduling Operations & Coordination

• Lead the design and optimization of flight schedules based on demand, aircraft

• availability, crew staffing, maintenance requirements, and commercial considerations.

• Coordinate scheduling with maintenance planning and engineering teams to ensure aircraft availability.

• Liaise with crew logistics and flight operations to ensure proper staffing and adherence to operational standards.

• Facilitate recovery of flight schedules during irregular operations and minimize disruptions to customer itineraries.

Team Management

• Manage, mentor, and evaluate a team of Scheduling Managers and schedulers, setting clear goals and performance expectations.

• Foster a positive, collaborative environment that encourages open communication and cross-functional cooperation.

• Identify training needs and implement programs to enhance staff skills and professional growth.

• Address personnel issues and promote a culture of respect, accountability, and ethical behavior.

Risk Management and Contingency Planning

• Identify and assess potential operational risks related to scheduling and resource allocation.

• Develop and implement strategies to mitigate risk and prepare contingency plans for irregular operations.

• Collaborate with stakeholders to ensure alignment and coordination in risk management efforts.

Reporting & Communication

• Prepare comprehensive reports and presentations on scheduling performance and key initiatives, and present them to senior leadership.

• Communicate effectively with other departments to ensure alignment and collaboration on cross-functional initiatives.

• Synthesize complex information into clear and concise reports and presentations, using data visualization and storytelling techniques.

Stakeholder & Customer Collaboration

• Partner with maintenance control, flight control (dispatch), crew logistics, customer service, and sales to ensure schedules are viable and customer requirements are met.

• Communicate schedule availability and constraints to sales and client services teams, highlighting VIP needs and special requirements.

• Support commercial initiatives by optimizing aircraft utilization and moving aircraft from high-cost airports when necessary.

Skills and Abilities

• Strategic thinker and self-starter capable of developing long-term plans while managing daily operations.

• Exceptional communication skills, both written and verbal, enabling clear presentation of complex information to diverse audiences.

• Strong leadership, mentoring, and conflict-resolution skills to guide a diverse team.

• Advanced analytical and problem-solving abilities; able to make decisions under pressure and balance competing priorities.

• Proficiency with scheduling software and Microsoft Office Suite; capable of leveraging data for decision-making.

• Demonstrated aptitude for budgeting, financial analysis, and resource allocation.

Work Environment

• Monday through Friday in our Raleigh office (not a remote or hybrid position)

• Typical office and computer lab environment

• Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Dress Code

• Well-groomed appearance

• Adherence to department dress code

Travel

• Limited travel may be required

EEO Statement

flyExclusive does not discriminate based on race, color, religion, sex (including pregnancy, sex stereotyping, gender identity, gender expression or transgender status), national origin, sexual orientation, physical or mental disability, age, protected genetic information, status as a parent, marital status, political affiliation, or retaliation based on prior protected EEO activity.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Required Qualifications

• Bachelor s degree in business, aviation management, logistics, or a related field; advanced degree preferred.

• At least five years of progressive management experience in airline or aviation operations, with a strong track record of leadership in scheduling, operations control, or similar functions.

• In-depth knowledge of scheduling processes, aircraft operations, and resource management.

• Proven ability to lead cross-functional teams and manage risk in a high-tempo environment.

• Strong computer skills and familiarity with industry-standard scheduling tools.

• Must be authorized to work lawfully in the United States without sponsorship.

• Candidates must successfully complete a comprehensive background check prior to employment. This includes verification of previous employment, education, criminal history, and any other relevant information necessary to determine the suitability for the position.