The Catholic Community of St. Francis Xavier, located in Hunt Valley, MD, is seeking a motivated, organized, and service-oriented individual to serve as our Director of Operations. This position serves as staff support to the Pastor by fulfilling parish administrative needs related to finance, facilities management, operations, and human resources. He or she directs these efforts with relevant expertise within a framework of shared ministry and Catholic values. The Director of Operations serves in a key parish management role. Together, the Pastor, Deacon(s), and Director of Operations form the core management team that ensures the parish’s pastoral and temporal needs are sustained.
Essential Functions
Financial Responsibilities
- Establishes and maintains accurate filing, record keeping and reporting system for all parish financial matters.
- Prepare monthly, quarterly, and year-end reports, including financial statements, for parish and Archdiocese.
- Establishes and maintains a cash-flow management system with purchasing and payment schedules clearly defined.
- Prepares and administers the annual parish budget in collaboration with the Finance Committee, Pastor, and Pastoral Council. Conduct periodic reviews of budget (minimum bi-annually) and recommend adjustments as necessary.
- Monitors and processes collection, counting, recording and depositing of parish revenue from all sources. Ensures that adequate internal controls are in place and adhered to for the processing of all revenues.
- Serves as a resource to parish organizations in all financial matters.
- Enter data to ministry platform, manage online payment system, prepare invoices for our accountants, manage credit card payments. Manage poor box donations.
- Organize fundraising events joining the stewardship committee and Finance Council.
- Serve as the liaison between CCSFX and Gayle Glass & Associates, our accounting and financial services provider.
Administrative Responsibilities
- Assists with the selection and hiring of personnel in collaboration with the Pastor and according to Archdiocesan (Human Resources and Office of Child and Youth Protection) policies; ensures all employees comply with Office of Child and Youth Protection requirements.
- Maintains employee files.
- Ensures appropriate records and time sheets are completed and maintained for payroll purposes and for the accurate accounting of leave taken and remaining leave balances.
- Oversees the compilation of required data for the annual Archdiocesan Consolidated Report; compile data and prepare and submit report annually according to established deadline.
- Oversees operation of parish office IT Support, computer, and equipment
- Attend staff meetings as called, quarterly Finance Committee meetings, monthly Pastorate Council Meetings.
- Manage volunteers.
- Maintain all the software We Share for online giving. Assist parishioners, when necessary, in updating records for donations.
- Work with Secretary in maintaining and updating the parish website.
Facilities Management Responsibilities
- Negotiate contracts with suppliers and vendors.
- Coordinate liability and maintenance needs for all parish facilities.
- Point of contact for security/alarm company, maintaining user database.
- Prepare, administer, and communicate security policy to staff and parish organizations.
- Submit maintenance reports to Archdiocese as required Parish Ministry Responsibilities.
- Understand the parish mission and administer parish business operations accordingly.
- Participate in Archdiocesan training as directed by Pastor.
- Understand Catholic social teaching and apply it in parish policies and procedures.
- Maintain confidentiality in all areas of responsibilities as required.
- Provides staff support for the Finance and Corporators' Committees.
- Meet weekly with the Facilities Manager to review current projects, maintenance needs, and ongoing priorities.
- Provide oversight and coordination for the parish campus and rectory facilities.
- Be available for consultation during non-working hours should a facilities emergency arise.
Position Qualifications
- Bachelor’s degree in business administration, Finance, or Accounting
- Minimum of five (5) years of experience in financial and/or office management within a professional business setting
- Minimum of five (5) years of experience directly supervising staff
- Must be an active, practicing Catholic fully able to participate in parish life
- Advanced proficiency in the Microsoft Office suite, particularly Excel
- Knowledge and understanding of the Catholic Church and its mission
- Experience with parish ministry efforts, committees, and events preferred
Pay Range: $65,000 - $72,000, Annualized
Benefits
We offer a comprehensive and competitive benefits package with this position, including health, dental, and vision coverage; employer-paid life and disability insurance; automatic enrollment in the 403(b) plan and employer contribution (whether or not the employee contributes); and generous paid holiday, sick and vacation leave. Please click on the link below for more detailed information:
https://www.archbalt.org/human-resources/employee-benefits/employee-benefits/