Position Summary
Ivy Tech Community College - Richmond is seeking a full-time Project Director for TRIO/Student Support Services (SSS) to lead the daily coordination of the TRIO SSS grant project. The Director will guide project staff in developing the services, activities, and resources outlined in the grant proposal and will be accountable for fiscal management of grant funds, supervision of project personnel, and reporting of project outcomes. The Director manages the TRIO SSS grant in accordance with all applicable federal, state, and institutional rules and regulations, and supports strategies that serve at-risk and disadvantaged student populations.
Key Responsibilities
Grant Oversight and Program Administration
Oversees the overall implementation of the TRIO grant by:
- Administering the program budget and authorizing expenditures of federal funds.
- Developing, directing, and evaluating the program in accordance with USDOE rules and regulations.
- Ensuring that all items from the approved/awarded proposal are implemented.
- Designing and/or implementing TRIO Program policies and procedures.
- Completing and submitting the Annual Performance Report (APR) in accordance with USDOE instructions, with support from the Sponsored Programs Office.
- Ensuring that project goals and objectives are met and documented throughout the performance and award period.
- Ensuring that all documentation is accurate, accessible, and up to date for audits.
- Ensuring that all State Board of Accounts audit requests are fulfilled promptly, typically within three business days of the request.
- Ensuring the project operates in full compliance with federal regulations and policies, in coordination with the institutional grants manager.
Participant Recruitment, Eligibility, and Services
Plans and implements, with project staff, a recruitment and persistence plan by:
- Assuring equal access to project services for all project participants.
- Supervising the selection and eligibility determination of project participants according to USDOE program guidelines and College policy.
- Coordinating and overseeing the identification and selection of SSS-eligible students.
- Maintaining a student caseload and allocating appropriate caseload assignments to full- and part-time project staff.
- Collecting and maintaining program data.
- Communicating program availability to students.
- Conducting selected SSS workshops and seminars and advising participants as appropriate.
- Working with the SSS Academic/Career Advisor to develop Student Education Plans (SEPs).
- Coordinating SSS activities.
- Providing TRIO SSS students with exemplary customer service, including guidance needed to transition successfully to their intended transfer institution or future employment.
Institutional Engagement and Program Visibility
- Participates in college-wide initiatives; plans and facilitates program-sponsored events in collaboration with project staff; coordinates public relations initiatives for the project; and fosters an institutional climate that supports the project's mission, goals, and objectives.
- Communicates TRIO SSS objectives to all staff and coordinates activities to maximize effectiveness and resource utilization.
- Shares TRIO/SSS strategies and program successes with other areas of the institution.
- Fosters relationships with area SSS programs and directors.
- Maintains current knowledge of all programs of study and occupational outlooks to accurately describe program benefits to prospects and stakeholders.
- Interacts professionally with Ivy Tech students, faculty, staff, and administrators, and demonstrates awareness of and sensitivity to the unique needs of the targeted student populations.
Evaluation, Data, and Continuous Improvement
- Manages the program evaluation plan and monitors the various assessments used for recordkeeping.
- Coordinates project evaluation and data analysis as required by the grant and by internal performance monitoring standards.
- Uses performance data to identify areas for improvement and takes action to strengthen quality.
- Ensures appropriate documentation of all key processes to support consistent, effective implementation of the TRIO program.
Staff Leadership
- Selects, trains, and supervises all SSS staff and student workers.
- Understands, supports, and actively demonstrates the College's beliefs, values, mission, and vision, and agrees to be evaluated on that basis.
Supervisory Responsibilities
Carries out supervisory responsibilities in accordance with the College's policies, labor agreement, and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; and addressing complaints and resolving problems.
Minimum Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the knowledge, skills, and abilities required.
Required
- Master's degree in educational leadership, education, administrative guidance and counseling, developmental education, counseling, social work, human services, or a related field.
- Minimum of three years of direct experience in collegiate student services or in the delivery of social services to disadvantaged populations.
- Supervisory experience.
Preferred
- Minimum of two years of personnel supervision and budget management.
- Evidence of strong personnel management skills and fiscal/administrative experience.
- Excellent written communication skills.
- General knowledge of federal government regulations.
Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:
Health & Wellness
Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
Dental plan with no-cost preventive services and coverage for orthodontia
Vision plan with low-cost exams and allowances for glasses or contact lenses
Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
Wellness program with opportunities to earn $250 in Wellness Rewards
Flexible Spending Accounts for healthcare (limited purpose) and dependent care
Retirement & Financial Security
10% employer retirement contribution, fully vested after two years
Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
Short-term and long-term disability benefits
Educational Benefits
Fee remission for employees, spouses, and dependent children
Tuition assistance for undergraduate, graduate, and doctoral programs
Paid professional development opportunities
Work‑Life Balance
Generous paid time off, including vacation, sick leave, holidays, and winter recess
Flexible work arrangements where available
Paid childbirth recovery leave (8 weeks)
Paid parental leave (4 weeks)
Additional Perks
Eligibility for Public Service Loan Forgiveness
Additional discounts on gym memberships, transportation, and various retail services
Ivy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.
Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.