Salary Grade
Case Western Reserve University is committed to providing a transparent estimate of the salary range available for this position at the time of its posting. The salary range is between $71,041 and $89,867 depending on qualifications, experience, department budgets, and industry data.
Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.
Job Description
POSITION OBJECTIVE
The Director of Strategic Sourcing for Non-Research plays a key role in the Case Western Reserve Universitys overall strategic efforts to identify vendor spending leverage opportunities and, in conjunction with the Senior Director of Procurement, initiating required steps to achieve savings through spend consolidation, direct negotiations, request for proposal processes and utilization of applicable consortiums. The director also leads efforts in identifying opportunities for increasing the universitys overall supplier variety and tracking of minority business enterprises spend data.
ESSENTIAL FUNCTIONS
- Has direct responsibility for implementation of the universitys key strategic sourcing initiatives intended to achieve operational savings and identify new partnerships with strategic suppliers and purchasing consortiums. (20%)
- Analyze and report out on multiple sources of data such as commodity market trends and historical business spend to identify opportunities that will support the campus-wide strategic business sourcing, and partnership initiatives. Develop tools, questionnaires and analytical models to support the identification, collection, and processing of data required for this analysis. Develop sound recommendations and document the supporting arguments. Develop and prepare associated presentation spreadsheets and materials for presentation in all areas of campus up to and including the board of trustees. (10%)
- Analyze university utilization and consumption patterns for key commodities and services to help identify opportunities to leverage campus buying power, standardize best practices and products, and streamline procurement processes to meet the universitys best interests. (10%)
- Work with university purchasing agents, , and other campus community members to evaluate specific sourcing initiatives by assisting in cross-functional commodity teams, capturing preliminary research data to facilitate committee discussion, and reviewing issues. Provide the necessary data and analysis, as needed, during the committee review process to assist in implementing successful business strategies that will help reduce costs, enhance product and service quality, and improve responsiveness and flexibility. (10%)
- Manage vendor performance and relationships to ensure that Case Western Reserve University product and service agreements provide agreed-on benefits and value, and that vendors comply with pricing and other contractual terms and conditions. As part of any overall analysis, evaluate opportunities for consolidation of vender spend to create strategic business partnerships that can be executed through the PeopleSoft eProcurement portal to maximize service and flexibility to end-users. (10%)
- Look for opportunities, analyze data, and make appropriate recommendations for business sourcing initiatives. Work to assist in any necessary data collection and to execute any approved agreements through the procurement department. Participate with the senior director, as requested, in introducing possible business initiatives with other leading non-profit institutions and agencies, especially those local to University Circle. Work with the appropriate personnel from these institutions to collect and analyze data. (10%)
- Analyze financial data and conduct appropriate compliance audits to measure performance against expectations of vendor contracts. Coordinate this effort with the senior director, appropriate university personnel, and external partner agents. As directed, interact with appropriate individuals internal and external to the university to resolve issues identified by audits. (10%)
- Analyze, reconcile and forecast procurement and distribution services financial data and conduct appropriate compliance audits of all data for this area. Track applicable performance metrics for both accounts payable and procurement and prepare periodic summary reports for review by senior management. (10%)
NONESSENTIAL FUNCTIONS
- Safeguard organizational information on behalf of the university. Serve as an agent of the university for the maintenance of data integrity and confidentiality. (2%)
- Track major contract and purchase order renewal schedules to forecast upcoming savings opportunities related to request for proposal processes and/or other major purchases. (2%)
- Ensure that contractual risks are identified, assessed, and mitigated with appropriate contract provisions. Help ensure compliance with federal and other regulations regarding procurement. (2%)
- Attend local, regional, and national sourcing conferences and consortia meetings and keep abreast of changes in policy and legislation affecting sourcing, procurement, and contract strategy. (2%)
- Perform other duties as assigned. (2%)
CONTACTS
Department: Regular contact with department staff to exchange information.
University: Monthly contact with university administration to resolve issues identified by audits. Monthly contact with faculty and staff to resolve issues identified by audits.
External: Daily contact with outside agencies and representatives to resolve issues identified by audits.
Students: Little or no contact with students.
SUPERVISORY RESPONSIBILITIES
Directly supervise 2 sourcing managers, , and 2 buyers related to strategic sourcing initiatives.
QUALIFICAITONS
Experience: 10 years of progressive experience in procurement and supply chain.
Education: Bachelors degree in M.B.A. preferred. CSM or C.P.S.M. preferred.
REQUIRED SKILLS
- Experience in supply chain financial and/or utilization analysis and e-procurement processes and practices highly desirable.
- Knowledge of supply chain and operational analysis, accounting principles, and analytical model development required.
- Ability to effectively communicate clearly both verbally and in writing; excellent grammar skills required. Work closely and communicate effectively with all of the varied disciplines both internal and external to the university. Ability to interact with colleagues, supervisors, and customers face to face. Must be able to communicate, promote, and gain consensus on all group decisions.
- Excellent interpersonal and organizational skills required.
- Ability to meet consistent attendance. Ability to work under pressure and meet deadlines.
- Strong analytical, project management, negotiation, and change management skills.
- Proven ability to pay close attention to detail; excellent planning, organizational, and coordination skills.
- Must execute multiple initiatives with minimal oversight and make decisions based on general guidelines; ensure critical reporting deadlines are met.
- Knowledge of office procedures and protocol.
- Must have proficient computer skills, especially with the use of MS Office software applications, including Word, PowerPoint, Scheduling and Excel, Projects, Access and Visio.
- Experience with PeopleSoft Enterprise Resource Planning (ERP) preferred.
- Familiarity with Jaggaer ¿ E-procurement and Supplier Management tool.
- Strong working knowledge of PC spreadsheets, databases, and office automation computer software required.
- Ability to demonstrate successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest.
- Ability to meet consistent attendance.
- Willingness to learn and work with artificial intelligence (AI) tools and technologies.
WORKING CONDITIONS
General office environment. The employee will need to be able to lift up to 25 lbs. The employees will perform repetitive motion using computer mouse and keyboard to type.
Hybrid Eligibility
This position is eligible for hybrid work arrangement up to two remote days per week at the discretion of the department. New employees may begin a hybrid schedule upon approval from the supervisor, successful completion of an orientation period and signing the remote work checklist certification form.
EEO Statement
Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information.
Reasonable Accommodations
Case Western Reserve University provides reasonable accommodations to applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicant will be made on a case-by-case basis.