Dispatch Coordinator

Trucking Scheduling &Dispatch

Coordinate with theE&D team on trucking needs and integrate into the daily schedule.

Plan routes and loadsequences to maximize truck efficiency and minimize unnecessary trips.

Excess Pickup Management

Maintain a livetracker of all excess pickup requests, clearly identifying what has beencompleted and what remains pending.

Proactively scheduletrucking to close out open pickup requests in a timely manner.

Driver Paperwork &Compliance

Verify that driversobtain signed paperwork and take required photos for every job, daily.

Ensure alldocumentation is added to the correct Trello card and submitted to each day.

Confirm daily truckinspection sheets are completed correctly and turned in; report any vehicleissues to AIC immediately.

Trello Board Management

Monitor Trello dailyto ensure drivers are uploading photos to the correct card and advancing cardsto the appropriate stage.

Follow up withdrivers as needed to maintain board accuracy and timeliness.

Daily Schedule Creation &Distribution

Build and distributethe daily trucking schedule on time, every day, to the correct recipients viaemail.

Communicate eachdriver's plan clearly before dispatch, including load details, destinations,and any special instructions.

Remain available toanswer driver calls and resolve issues that arise in the field.

AIC Communication

Report all relevantissues to AIC promptly: truck problems, driver absences, scheduling conflicts,job cancellations, and Trello discrepancies.

Maintaintransparent, real-time communication so leadership is never caught off guard.

Sage System Support

When needed, assistwith daily Sage data entry: entering returns, creating and shipping orders, andprinting return paperwork.

Truck Loading Oversight

Confirm all trucksare loaded on time with the correct materials, loaded safely, and assigned theproper paperwork.

Conduct spot checkson loaded trucks before departure.

Coordinate with yardcrew to ensure efficient unloading and reloading turnarounds.

Driver Tools & Equipment

Verify that alltrucks carry the required tools and equipment at all times.

Report any missingor damaged tools to AIC for resolution.

Requirements

Clear, professionalcommunication skills — verbal and written — with drivers, crew, and management.

Demonstratedattention to detail in documentation, scheduling, and compliance tasks.

Effectiveproblem-solving ability; able to resolve logistics issues quickly andindependently.

Basic knowledge oftrucking operations, load safety, and route planning.

Basic familiaritywith scaffolding materials, terminology, and rental/return workflows.

Proficiency withemail, digital scheduling tools, and basic data entry software.

Preferred

Experience with Sageaccounting software or similar ERP systems.

Familiarity withTrello or equivalent project/task management platforms.

Benefits