Job Summary We are hiring immediately for a Dispatcher/Office Administrator to join our team. In this role, you will help keep our office running smoothly and efficiently by coordinating administrative tasks and daily office procedures.
Responsibilities include scheduling service technicians, communicating and negotiating with vendors, maintaining office equipment, and supporting day-to-day office operations. The ideal candidate is highly organized, has excellent verbal and written communication skills, and is comfortable developing and following efficient systems and procedures. Proficiency in Microsoft Office Suite (Word, Excel, and Outlook) and QuickBooks Online is preferred.
Responsibilities
Maintain calendar of appointments and meetings
Design the office layout with efficiency and organization in mind
Collaborate with human resources to create, update, and maintain office procedures
Maintain office equipment in good working order with the assistance of the IT department
Pay and record invoices
Negotiate contracts and pricing with vendors and service providers
Accurately maintain general office budget
Qualifications
High school diploma/GED required, some college preferred
Previous experience as an Office Manager or similar position preferred
Understanding of office equipment, systems, and procedures
Skilled in Microsoft Office, Excel, and Outlook
Excellent time management skills and ability to prioritize multiple tasks
Strong problem-solving skills and attention to detail
Excellent verbal and written communication skills
Skills:
Technical Proficiency: Strong command of Microsoft Office Suite (Word, Excel, Outlook) or Google Workspace, along with familiarity with basic accounting or CRM software.
Organizational Abilities: Exceptional time-management skills with the capacity to prioritize tasks and multitask in a fast-paced environment.
Communication: Clear verbal and written communication for professional interactions across all organizational levels.
Problem-Solving: Ability to troubleshoot unexpected office challenges independently and efficiently.
Discretion: Capability to handle sensitive and confidential company or personnel information responsibly.
Physical Demands:
· Able to lift 30 LBS · Able to stand and walk for extended periods of time · Environmental exposure -seasonal outdoor temperatures · Able to Squat, Kneel, bend and stretch
HOURS &Workday
. Monday – Friday 8:00 am – 4:30 pm ,or when previously discussed, Business requirements for overtime and weekends vary
Benefits:
. Paid vacation
. 401K match up to 6%
Wages are determined based on experience at the time of hire date
Qualifications:
Education: A high school diploma or equivalent is required;
Experience: Generally, 1 to 3 years of prior experience in office administration, receptionist, or customer service role.
· Core Software: Proficiency in the full Microsoft Office Suite (Word, Outlook, PowerPoint) alongside Excel.