Distance Learning Administrative Assistant

Distance Learning Administrative Assistant

Salary

Depends on Qualifications

Location

Main Campus - Portales, NM

Job Type

Full time permanent

Job Number

2026-00162

Department

Academic Affairs

Division

Distance Education and Outreach

Opening Date

09/14/2026

• Description
• Benefits

Position Overview

Position Summary:

Under general supervision, perform a variety of office clerical functions for the department(s) on a regular basis.

Requirements

Duties and Responsibilities:

• Perform routine administrative duties such as word processing/typing, filing, verifying information, coordinating the flow of documents, and scheduling events and meetings
• Greet and direct visitors, and when appropriate, resolve routine problems and answer inquiries concerning activities and operations of the department(s), accept, screen, and route telephone calls, and maintain a log of inquiries as required
• Operate a personal computer to enter data, compile and type reports, prepare letters, requisitions, and other forms and documents
• Monitor departmental budget(s) and perform routine record-keeping duties, including receiving, posting, and processing invoices for payment, and reconciling purchasing card transactions.
• Monitor and maintain records of service contracts and other commitments;
• Accept payments for non-credit and assist the non-credit coordinator in procuring rooms, ordering supplies, and paying instructors.
• Perform a range of operational support activities for the department(s) and serve as a liaison with other departments on basic administrative and/or operational matters
• Assist distance learning staff members in offering or promoting programming for the campus or community.
• Sort, screen, and distribute mail
• Order, stock, and distribute office supplies
• May oversee the functional activities of student employees
• Regular and predictable attendance required
• Perform other related duties as assigned

Minimum Job Requirements:

High school diploma or GED certificate and a minimum of six months of experience directly related to the duties specified is required.

Knowledge, Skills, and Abilities:

• Perform routine administrative duties such as word processing/typing, filing, verifying information, coordinating the flow of documents, and scheduling events and meetings
• Ability to perform routine and moderately complex clerical tasks rapidly and accurately
• Skill in the use of standard office equipment
• Ability to understand and convey procedures and regulations established
• Ability to perform basic bookkeeping procedures
• Ability to maintain confidentiality of records and information
• Ability to establish and maintain cooperative working relationships with faculty, administrators, team members, and others
• Ability to work in an environment of constant interruptions via telephone and walk-in traffic
• Skill in word processing and data entry
• Ability to maintain an effective working relationship with others
• Ability to communicate effectively, both orally and in writing
• Experience with banner or other higher education systems valued

Working Conditions

Physical Demand and Working Conditions:

• Work is primarily performed in an office environment.
• Requires prolonged periods of sitting and working at a computer.
• Requires frequent use of a keyboard, mouse, telephone, and other standard office equipment.
• Requires the ability to occasionally stand, walk, bend, reach, and move throughout the office or work area.
• Requires sufficient visual and auditory ability to perform essential job functions, including reading documents and computer screens and communicating in person and by telephone.
• May require occasional attendance at meetings, events, or activities in other campus locations or off-campus.
• Requires frequent lifting between 0-10 pounds, may occasionally lift, carry, or move office supplies, files, boxes, or other materials weighing up to 25 pounds.

Essential Functions: [As defined under the Americans with Disabilities Act, these include the aforementioned duties and responsibilities, minimum job requirements, knowledge, skills, and abilities, physical demands, and working conditions. This is not necessarily an all-inclusive listing.]

Additional Information

Condition of Employment: Must pass a pre-employment background check.

Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link at the top of this page. Please attach the following required documents to your electronic application:

Required Documents:

Letter of Interest

Contact information for three references (blind or off-list reference checks may be conducted on finalists

Please ensure that you attach all required documents, even if you have applied for other positions at ENMU, as the committee does not have access to those records.

Equal Employment Opportunity /Title IX/IPRA. Eastern New Mexico University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If a reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the Office of Human Resources at (575) 562-2115. New Mexico is an open records state; therefore, ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General. Any concerns regarding sex discrimination should be addressed to the Title IX Coordinator at either titleix.coordinator@enmu.eu, (575) 562-2235, or Curry Hall Office 127, 1500 S Avenue K, Portales, NM 88130. Requests for inspection of public records should be sent to planning.analysis@enmu.edu . For any other inquiries, please contact Human Resources at (575) 562-2115 or e-mail ENMU.HRrecruiter@enmu.edu .

ENMU uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.

Insurance

Insurance for Eastern New Mexico University is offered through the New Mexico Public Schools Insurance Authority. High coverage and low coverage options are offered for medical and dental insurance so employees can choose the plan that's right for them.

• Health insurance is offered through both Blue Cross and Blue Shield of New Mexico and the Presbyterian Health Plan
• Dental insurance is offered through United Concordia, Delta Dental , and Blue Cross Blue Shield Dental
• Vision insurance is offered through Davis Vision.
• Life insurance is offered through Standard Life Insurance Company and UNUM Life Insurance Company.
• Life insurance is offered through Standard Life Insurance Company and UNUM Life Insurance Company.

Retirement

Eastern New Mexico University participates with the New Mexico Educational Retirement Board (NMERB), Social Security, and Medicare.

The University also offers supplemental retirement plans. 403b and 457b plans are available through TIAA/CREF, AIG VALIC, Roth 403b and 457b plans are also available through TIAA/CREF.

Paid Time OffDuring the first year of service, full time non-exempt (hourly) employees accrue 7 hours of annual leave and 7 hours of medical leave per month. During the second year of service, full time non-exempt employees accrue 10 hours of annual leave and 10 hours of medical leave per month. During the third and subsequent years of service, full time non-exempt employees accrue 14.66 hours of annual leave and 14 hours of medical leave per month.

Employees must work for the University for three months before they are eligible to use annual leave. Temporary employees do not accrue leave.

Employee Educational Assistance Plan

Eastern New Mexico University offers a tuition waiver for regular employees and retirees. This program waives the tuition for three courses (up to nine credit hours) per semester. Employees spouses or children may be eligible to use the tuition waiver during any semester that it is not being used by the employee.

Employer Eastern New Mexico University

Address 1500 S. Ave. K, Station 21

Portales, New Mexico, 88130

Phone 575-562-2115

Website http://www.enmu.edu