Distribution Coordinator

Mindlance

San Diego, CA

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JOB DETAILS

SALARY

$30–$33 Per Hour

SKILLS

Auditing, Clinical Study Publications, Clinical Trial, Communication Skills, Detail Oriented, Distribution Management, Documentation, GMP (Good Manufacturing Practices), Import/Export, Interpersonal Skills, Just in Time (JIT), Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Multitasking, Order Processing, Physical Demands, Presentation/Verbal Skills, Problem Solving Skills, Project/Program Coordination, Project/Program Management, Secondary School, Shipping Documents, Standard Operating Procedures (SOP), Supply Chain, Writing Skills

LOCATION

San Diego, CA

POSTED

30+ days ago

• This position is responsible for the scheduling, processing, and auditing of clinical supply orders based on client request.
SPECIFIC DUTIES, ACTIVITIES, AND RESPONSIBILITIES INCLUDED BUT ARE NOT LIMITED TO:
• Coordinate and dispatch shipments of clinical trial material to clinical sites.
• Work with Project Management to define study specific distribution needs.
• Process orders, assemble folders (on-site and offshore generated).
• Audit folders for accuracy against customer requests and source documentation.
• Run reports to understand and coordinate workflow based on daily and weekly outlooks
• Ensure orders are processed and dispatched based on agreed turnaround time.
• Responsible for 95% completion of work to floor the day before and adhere to shift processing expectations set
by supervisor.
• Coordinate with Distribution Project Coordinators and support issues resolution solutioning.
• Coordinate destructions of existing material on site
• Create and maintain just in time labeling worksheets
• Maintain distribution group mailboxes and ensure shipments are scheduled accordingly.
• Support distribution execution group to resolve operational and document related issues.
• Work with Quality, IT, Inventory, and other supply chain functions to resolve issues regarding order processing.
• Coordinate with Import / Export Coordinator and Distribution Project Coordinator with international order
processing and documentation preparation.
• Responsible for Fedex and non-FedEx bookings, invoice creation and green light attainment.
• Understand and use source documentation i.e. Distribution Summary, Distribution Master Checklist in
conformance to Catalent Standards.
• Ensuring that clinical supplies are shipped in compliance with all applicable SOPs and in accordance with the
customer approved study specific Distribution Summary Protocol/Checklist.
• Acknowledge shipment is dispatched in IVRS when required.
• Generating shipment documents for the requested Clinical Trial Materials.
• Support / Review Commercial (proforma) Invoice templates in conjunction with Distribution Project Coordinators.
• Understand and adhere to all relevant standard operating procedures (SOPs) and GMP requirements.
• Perform related duties, special projects and/or other functions as required.
POSITION REQUIREMENTS:
• Required to have a high-level attention to detail while managing multiple projects and/or priorities under tight
deadlines.
• Strong computer skills are required – (including, but not limited to, Microsoft Word, Power Point, and Excel)
• Distribution and Supply Chain experience is preferred.
• Excellent written, verbal, and interpersonal communication skills are required.
• Ability to understand and process written and verbal instructions effectively.
• Demonstrate strong analytical skills and problem-solving skills
PHYSICAL REQUIREMENTS
• Able to walk, stand, and sit for an extended period of time depending on assigned task.
EDUCATION OR EQUIVALENT:
• High School Degree required with a minimum of 2-4 years of relevant industry experience.
• Associates Degree preferred

EEO:

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”

About the Company

Mindlance

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