Distribution Specialist

Job Summary

We are seeking an experienced, organized, and detail-oriented Distribution Specialist to oversee all shipping, logistics, warehouse organization, inventory management, and operational coordination for our lithium battery operations. This role is responsible for ensuring efficient product movement, regulatory compliance, warehouse accuracy, and smooth day-to-day operations across shipping, receiving, inventory, RMA processing, and driver route coordination.

The ideal candidate thrives in a fast-paced warehouse and manufacturing environment, has strong logistics and operational experience, and understands the safety and compliance requirements associated with lithium battery handling and hazardous materials shipping.

Key Responsibilities

Shipping & Logistics Coordination

• Manage and coordinate all outgoing shipments including parcel, LTL, FTL, and Canadian/international shipments
• Prepare and review shipping documentation including BOLs, customs forms, carrier labels, and hazardous material paperwork
• Ensure all shipments comply with DOT, IATA, IMDG, and other lithium battery shipping regulations
• Coordinate with carriers, freight providers, and internal teams to ensure timely and accurate deliveries
• Track shipments, resolve delivery issues, and communicate delays or concerns proactively

Warehouse Operations & Inventory Management

• Oversee daily warehouse operations including receiving, storage, organization, shipping, and material flow
• Maintain an organized, clean, and safe warehouse environment
• Manage inventory accuracy through cycle counts, audits, and inventory control processes
• Monitor stock levels and coordinate with purchasing and operations teams as needed
• Implement warehouse organization systems and process improvements to maximize efficiency and space utilization

RMA & Order Management

• Oversee RMA (Return Merchandise Authorization) processing, tracking, and organization
• Ensure returned products are documented, inspected, and routed appropriately
• Coordinate order fulfillment to ensure accuracy, timeliness, and customer satisfaction
• Work closely with sales, service, and operations teams to resolve order or return issues

Driver & Delivery Coordination

• Ensure drivers follow safety procedures and delivery protocols
• Maintain vehicle maintenance records

Carrier Management & Cost Control

• Source and negotiate rates with freight carriers and parcel services including UPS, FedEx, and freight providers
• Build and maintain strong relationships with logistics and transportation partners
• Monitor shipping costs, carrier performance, and delivery metrics to ensure budget-conscious operations
• Identify opportunities for cost savings and operational improvements

Safety & Compliance

• Maintain compliance with hazardous materials handling and shipping standards
• Ensure proper packaging, labeling, and documentation for lithium battery shipments
• Enforce warehouse safety standards and proper PPE usage
• Serve as a liaison with safety personnel, auditors, and regulatory agencies as needed
• Stay current on shipping regulations, warehouse safety practices, and industry standards

Quality Control & Reporting

• Inspect outbound shipments for accuracy, condition, and compliance
• Maintain detailed shipping, inventory, and operational records for traceability and auditing
• Generate reports related to shipping performance, inventory accuracy, RMAs, and operational KPIs
• Identify operational bottlenecks and implement corrective actions

Qualifications

• Experience in shipping, warehouse management, logistics, or distribution operations
• Strong knowledge of lithium battery shipping requirements and hazardous materials regulations
• Familiarity with DOT, IATA, IMDG, and HAZMAT documentation and compliance procedures
• Experience managing inventory systems, warehouse organization, and operational workflows
• Experience coordinating freight carriers, negotiating shipping rates, and managing logistics providers
• Strong organizational, multitasking, and problem-solving skills
• Proficient with shipping platforms (UPS/FedEx), ERP systems, inventory software, and Microsoft Excel
• Excellent communication skills and ability to manage multiple priorities in a fast-paced environment
• Forklift experience or certification preferred

Working Conditions

• Warehouse and manufacturing environment
• Regular exposure to batteries and regulated materials with required PPE and safety procedures
• Ability to lift between 60-100lbs and stand or walk for extended periods
• Standard business hours with opportunity for overtime as needed

If you are passionate about logistics, warehouse operations, safety, and process improvement—and want to play a key role in a growing lithium battery operation—we would love to hear from you.