District Administrative Assistant

Job Type

Full-time

Description

Do you have a passion for saving lives and making a difference in your community? Are you highly organized, details oriented, and have excellent time management skills?

LifeSouth Community Blood Centers is looking foran outgoing individual to join our team as an Administrative Assistant in Brooksville, FL. This position is responsible for producing promotional materials, maintaining inventory for the Recruitment and Retention Department and for completing bulk mailings for blood drives. The selected candidate will also be responsible for providing high-level administrative support to the District Director.

Our Benefits

• Generous Paid Time Off (PTO) plan
• Medical, dental, and vision insurances available to full-time employees the first of the month after 60 days
• Medical premium discount based on rate of pay
• Supplemental insurances including life, cancer, accident, and disability
• Access to mental wellness resources and counseling through telehealth
• Free basic life insurance for full-time employees
• Health Savings Account (HSA) with employer match each pay period
• Employer funded retirement plan for vested employees & 403b offered
• Access to wages prior to pay day

• Maintain and organize the District Director's calendar, meeting and travel schedule
• Draft correspondence, answer phones, coordinate mailing, and handle inquiries and requests from internal and external sources on the District Director's behalf
• Produce promotional materials for all blood drives including posters, fliers, paycheck stuffers, and table tents. Materials must be typed, laid out and printed
• Maintain inventory and supplies for the district's Recruitment and Retention Department
• Track and complete bulk mailings for blood drives
• Write thank you letters
• Assist with on-site recruitment
• Confirm drives and public relations requirements
• Manage, maintain and organize confidential materials including a filing system of electronic and hard copy materials
• Prepare and assemble reports, documents and other publications, as appropriate

• High school diploma or GED required
• One to two years of related experience preferred
• Valid driver's license. Must also meet and maintain LifeSouth driver's eligibility requirements
• Ability to communicate effectively, both orally and in writing
• Ability to work both independently and as a team member
• Ability to organize and complete multiple assignments with precision and quick turnaround
• Advanced knowledge of Microsoft Word, Excel, Outlook and PowerPoint
• Ability to follow moderately complex oral and written instructions