District - Business Manager

District - Business Manager

Job Description

Salary:

Salary is competative and will depend on experience and education.

General Description:

Provide leadership and administration for the financial and business operations of the District to ensure fiscal integrity, legal compliance, efficient operations, and effective stewardship of District resources in support of student learning and District goals. The Business Manager serves as the chief financial and business operations administrator for the District and works collaboratively with District administration, staff, auditors, governmental agencies, and the Governing Board.

Supervision of Others:

Direct supervision over business office personnel and other assigned support staff, including accounting, payroll, purchasing, accounts payable, benefits administration, and other operational functions as assigned.

Areas of Responsibility:

THE LIST OF AREAS OF RESPONSIBILITY IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED.

1. Administer and supervise the financial affairs and business operations of the District.
2. Develop, monitor, and manage the District’s annual budgets, revisions, and long-range financial planning activities.
3. Prepare and present budget reports, financial analyses, and recommendations to the Superintendent and Governing Board.
4. Ensure compliance with all applicable local, state, and federal laws, regulations, Arizona Department of Education requirements, Uniform System of Financial Records (USFR), and Governing Board policies.
5. Oversee accounting procedures and internal controls for all District funds and financial transactions.
6. Coordinate preparation and submission of required financial reports to governmental agencies.
7. Monitor District revenues, expenditures, cash flow, grants, and special program budgets.
8. Supervise payroll operations, employee benefits administration, and related reporting requirements.
9. Oversee purchasing, procurement, competitive bidding, contracts, and vendor relationships in accordance with District policy and state procurement rules.
10. Assist with preparation, administration, and monitoring of federal, state, and special project budgets and grants.
11. Coordinate and oversee annual financial audits and serve as primary liaison with external auditors and regulatory agencies.
12. Ensure timely completion of fiscal year closing processes, including encumbrances, reconciliations, and required reporting.
13. Maintain accurate financial records and accounting systems in compliance with USFR requirements.
14. Monitor District insurance programs, risk management activities, and property records.
15. Assist in planning and financing of capital projects, facility improvements, and bond or grant-funded projects.
16. Collaborate with District administration regarding staffing, budgeting, financial forecasting, and operational planning.
17. Prepare financial projections and analyses related to enrollment trends, assessed valuation changes, and operational impacts to the District.
18. Oversee cash management, banking relationships, investments, and safeguarding of District funds.
19. Supervise food service financial operations, student activity accounts, and other auxiliary financial programs as assigned.
20. Assist with employee contract administration, salary schedules, and financial components of personnel recommendations.
21. Provide financial information and support for collective planning, strategic initiatives, and District improvement efforts.
22. Maintain effective communication and working relationships with staff, parents, community members, governmental agencies, and the Governing Board.
23. Participate in District leadership meetings, planning activities, and administrative decision-making processes.
24. Maintain confidentiality regarding student, staff, financial, legal, and management-related information.
25. Support with integrity the mission, vision, goals, and positive culture of Joseph City Schools.
26. Perform other duties as assigned by the Superintendent.

Qualifications:

1. Ability to perform each essential job duty satisfactorily.
2. Bachelor’s degree in accounting, business administration, finance, public administration, or related field required; Master’s degree preferred.
3. Experience in school finance, governmental accounting, or business management preferred.
4. Knowledge of Arizona school finance, budgeting, procurement, payroll, and USFR requirements preferred.
5. Ability to interpret and apply laws, regulations, policies, and procedures related to school business administration.
6. Ability to analyze financial data and prepare clear and accurate reports.
7. Ability to establish and maintain effective working relationships with the Governing Board, District personnel, auditors, governmental agencies, and the public.
8. Demonstrated organizational, leadership, communication, and problem-solving skills.
9. Proficiency in financial software systems, spreadsheets, and business technology applications.
10. Valid Arizona IVP Fingerprint Clearance Card.

Mental Tasks:

Read, analyze, and interpret financial, legal, and technical information. Communicate effectively verbally and in writing. Develop and evaluate budgets, reports, and operational plans. Perform strategic planning and problem solving. Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Deal with multiple variables and deadlines in a fast-paced environment.

Physical Tasks:

Read, analyze, and interpret financial, legal, and technical information. Communicate effectively verbally and in writing. Develop and evaluate budgets, reports, and operational plans. Perform strategic planning and problem solving. Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Deal with multiple variables and deadlines in a fast-paced environment.

Working Conditions:

Office environment with occasional exposure to outdoor weather conditions when traveling between District facilities. Subject to interruptions, multiple demands, tight timelines, and occasional evening meetings.

Contacts:

Students, staff, parents, auditors, vendors, community members, governmental agencies, and the Governing Board.