District Substitute Coordinator

Salary:

$17.30 per hour - commensurate with experience

Terms/Benefits:

2026-2027 School Year

12 month position - 8.0 hours per day

6:30 AM start time (during school year)

Major medical, hospitalization, dental, income protection, and term life

General Information:

Assumes responsibility for the District's substitute process and performs specialized clerical tasks and administrative duties as required.

Qualifications & Requirements:

• A high school diploma or equivalent.

• A minimum of 2 years clerical experience.

Computer Proficiency: Demonstrated general proficiency in computer programs including Microsoft Excel and Word.

Knowledge, Skills & Abilities:

• Ability to communicate effectively verbally and in writing.

• Must possess a general understanding of administrative practices.

• Must possess superior organizational skills.

• Must possess sound human relations skills.

• Must possess an ability to deal effectively with matters of confidentiality.

• Must possess high clerical aptitude, typing skills and an ability to operate various office machines, ten key by touch, and computers.

• Ability to apply common sense understanding to solve practical problems and deal with a variety of situations.

• Ability to work cooperatively and courteously with staff, students, parents and community members.

• Knowledge of applicable federal and state laws, district procedures and Board policies.

• Ability to handle confrontation and conflict without an emotional response.

• Must possess time management skills.

Essential Duties & Responsibilities:

Maintains district substitute office and assists in maintaining the Human Resources office in a professional, organized, and efficient manner.

• Receives, screens and processes district substitute employment applications.

• Meets with certified, support staff, and custodial substitute candidates, completes all federal-, state- and district-required employment documentation and provides training on substitute assignment procedures.

• Prepares recommendations for substitute hire/termination for board action.

• Makes all initial contacts with principals, administrative assistants, and substitutes regarding substitute assignments.

• Maintains all personnel records on substitutes including records on days worked for payroll purposes.

• Maintains and coordinates web-based absence management program for substitute scheduling.

• Assists with web-based employment application program and web-based personnel records database.

• Processes security background checks and fingerprinting for all volunteers.

• Processes security background checks for volunteers and non-employee coaches to include initial submission of pertinent information and documentation, receipt, monitoring, and filing all confidential information.

• Completes all federal-, state- and district-required employment documentation for coaches who are non-permanent employees.

• Orders office supplies and enters all purchase orders for the Human Resources office.

• Assists with the Immersion Student Program.

• Coordinates the annual District retirement reception.

• Coordinates the annual FWEF Homecoming Festival event.

• Reviews Family and Medical Leave Act (FMLA) requests from employees to determine eligibility according to federal laws. Prepares and disseminates any necessary forms and maintains FMLA records.

• Assists with preparing Support Personnel Action Requests (SPARS) for new employees (and current employees transferring to new positions) and initiating all paperwork and necessary documentation for the Business Office personnel to process new employees.

• Assists with maintaining all physical personnel records and shredding of inactive files according to state and federal requirements.

• Assists with creating customized ad submissions to local advertising agencies for job openings.

NON-EXEMPT EMPLOYEE

Equal Opportunity Employer

Flowing Wells School District is an Equal Opportunity Employer. It is the policy of Flowing Wells School District not to discriminate on the basis of race, color, religion, gender (including sexual harassment as described in the District's policies concerning sexual harassment), sexual orientation, age, national origin, disability, marital status, political affiliation, or veteran status in its educational programs, activities or employment policies as required by federal law. The District abides by federal laws regarding people with disabilities. If you have a special need, reasonable accommodations will be made in accordance with the American Disabilities Act of 1990. Inquiries regarding compliance with any of the above may be directed to Flowing Wells School District's Human Resources Department; or to the Director of the Office For Civil Rights, U.S. Department of Education, Federal Office Building, 1244 Speer Blvd., Suite 310, Denver, CO 80204-3582.