District Treasurer

JOB GOAL:

To assist the School Committee with the actual handling of district money, the Treasurer shall receive and take charge of all money belonging to the district, and shall pay any bill of the district which shall have been approved by the School Committee.

PERFORMANCE RESPONSIBILITIES:

• Attends all School Committee meetings when necessary to submit financial reports or when requested by the School Committee.
• Gives a bond in such sum as shall be required before entering on the duties of the office, the premium on such bond to be paid by the School Committee.
• Acts as custodian for all money belonging to the district.
• Records and receives all funds belonging to the district.
• Reviews all invoices prior to being entered by Accounts Payable.
• Authorizes payment of district money on signed warrants.
• Produces accounting reports for warrants.
• Assures that payments and payroll are in conformance with school policy and State and Federal laws.
• Gives monthly reports on the fiscal status - to include money received and deposited/invested - at the regular School Committee meetings.
• Renders a full annual report at the end of each fiscal year.
• Recommends audits to the School Committee, and reviews and advises the School Committee of audit results.
• Makes recommendations to the Superintendent and School Committee relative to the district's assessment, based on cherry sheet and all other available and anticipated funds.
• Certifies all assessments.
• Communicates and cooperates with the School Committee, Superintendent and Business Manager to insure the best financial procedures for the School District.
• Responsible for borrowing money when necessary.
• Signature appears on all checks.
• Maintains a record of depreciating balances using the following;
• • cash position at start of month.
• • cash receipts
• • cash disbursements and payrolls
• Monthly reconciles all bank statements.
• Performs a general review of technical practices at least once a year with the Business Manager.
• Advises School Committee fiscal policies.
• Prepares reports for Superintendent and School Committee as required.
• Accounts for Federal, State and local funds.
• Follows and advises on legislation as required.
• Certifies budget to member communities.
• Complies with legal and auditing requirements.
• Maintains treasury records.
• Legal and financial aspects of building construction programs.
• Checks monthly cash receipts reports.
• Verifies monthly cafeteria report.
• Prepares for note and bond issues when necessary.
• Prepares annual cash reconciliation for Bureau of Accounts.
• Prepares reports to School Building Assistance Bureau when necessary.
• Updates Moody Service when necessary for bond issues.
• Performs such other assignments as may be deemed necessary by the School Committee.
• Reviews all purchases over $25,000 with the Superintendent and Business Manager prior to approval as a purchase order.
• Prints checks.
• Produces and transfers "electronic transfer files" for bank.

EVALUATION:

The Southeastern Regional School Committee will evaluate the performance of this position.

QUALIFICATIONS:

1. Minimum five years experience in school related business, financial management or accounting.

2. Such alternative to the above qualifications as the School Committee may find appropriate and acceptable.

REPORTS TO:

The Southeastern Regional School Committee.