Position Summary:
The successful candidate will be a team player who enjoys collaboration to ensure that the leader and their team are functioning smoothly and efficiently. He/she will be highly organized and professional, resourceful, efficient, flexible and will thrive in a fast-paced environment. The ability to multi-task with excellent interpersonal communication skills is a must.
This role provides administrative support to the Vice President of Human Resources and Human Resources Team. May assist others with overflow work, including filing, word processing, data entry, and internet research tasks.
Support the department by entering Personnel Action Forms into the Infor system.
Generate report for monthly metrics and maintain huddle board for department
Assist with hiring and onboarding agency staff
Plan, coordinate and communicate employee events such as group meetings, off-sites, special functions and recognition events. This goes beyond inviting participants and booking rooms - the Assistant is also responsible for ensuring that objectives are clear and that preparation is appropriate.
Acts as back-up for front desk coverage
Schedule new manager training
Serve as a member of Department Council
Position Qualification:
Minimum of 4-6 years' experience supporting senior level management in an administrative capacity
Excellent customer service skills
Superior verbal and written communication skills
Highly attentive to detail
Exhibit pride in and enthusiasm in the work product.
Ability to communicate effectively with senior executives and their assistants
Listening skills; ability to understand assignments and complete them with little to no follow up from assigned leaders. Able to handle multiple tasks for multiple individuals
Excellent leadership and professional presence. Ability to work on assignments of moderate difficultly, requiring judgment in resolving issues or in making recommendations.
Ability to anticipate change, and to react efficiently and expeditiously.
High level of integrity; ability to handle confidential and sensitive information with discretion.
Excels under pressure, maintaining a calm demeanor.
Intermediate to Advanced proficiency in MS Office
Located in Knoxville, Tennessee, The University of Tennessee Medical Center, has a rich history in the East Tennessee community of providing patient-centered care and remaining at the forefront of research, technology and treatments. UT Medical Center attributes its well-respected standing within the community to the exceptional people that dedicate themselves to patient care excellence. The hospital serves as a referral center for Eastern Tennessee, Southeastern Kentucky and Western North Carolina. It is the region’s academic medical center, Magnet® recognized hospital and Level I Trauma Center.