Administrative Skills, Background Investigation, Case Management, Communication Skills, Conferences, Copying Machines, Corrective Action, Data Quality, Database Technology, Detail Oriented, Document Scanners, Equal Employment Opportunity (EEO), Legal, Legal Documents, Legal Support Skills, Lift/Move 25 Pounds, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Office Equipment, Presentation/Verbal Skills, Printers, Problem Solving Skills, Time Management, Typing
Job Posting Title
Docket Clerk
Agency
865 WORKER''S COMP. COMMISSION
Supervisory Organization
OK Workers Compensation Comm.
Job Posting End Date
Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
July 31, 2026
Full/Part-Time
Full time
Job Type
Regular
Compensation
Salary commensurate with education and experience.
Job Description
Position Summary
The Docketing Clerk coordinates hearing schedules for assigned Administrative Law Judges using the Commission's case management system, CaseOK. This role requires exceptional attention to detail, critical thinking, and strong problem-solving skills to ensure hearings, notices, and case information are handled accurately and efficiently. This position serves as a critical administrative link between judges, attorneys, claimants, employers, and internal departments. Success in this role depends on a candidate's ability to identify and independently resolve scheduling and data discrepancies-not just follow a checklist.
Typical Functions
- Schedule trials, pre-hearing conferences, and other proceedings for assigned judges in CaseOK per Commission procedures and court rules.
- Review case file information for accuracy before issuing hearing notices; prepare, issue, and distribute notices and supplemental notices to all parties.
- Identify and resolve scheduling conflicts, data discrepancies, and procedural issues independently; escalate to supervisor when situations exceed established guidelines.
- Maintain accurate case information and enter hearing dispositions into CaseOK following each proceeding.
- Communicate professionally with judges, attorneys, claimants, employers, and internal staff regarding docket status and scheduling matters.
- Assist parties and attorneys with procedural and scheduling questions by phone and in person.
- Regular and punctual in-office attendance is an essential function of this position.
Knowledge, Skills, Abilities and Competencies
- Attention to detail (critical): Ability to identify errors and inconsistencies in case data, schedules, and legal documents before they cause downstream problems; consistently self-checks work without prompting.
- Problem-solving and judgment (critical): Recognizes when something is wrong, takes corrective action independently, and determines when to escalate; anticipates issues rather than reacting to them.
- Legal and procedural knowledge: Familiarity with court or administrative hearing processes, notice requirements, and filing deadlines; or the demonstrated ability to acquire this knowledge quickly through training.
- Technology: Proficiency with Microsoft Office (Word, Excel, Outlook) and standard office equipment; ability to learn CaseOK and other agency systems. Typing of at least 35 wpm.
- Communication: Clear written and verbal communication with judges, attorneys, pro se parties, and internal staff; professional demeanor in a legal environment.
- Organization and adaptability: Ability to manage multiple competing deadlines, adapt to procedural changes, and work independently with minimal supervision.
Education and Experience
- Two years of administrative, clerical, legal support, court, scheduling, or related office experience; or an equivalent combination of education and experience.
- Experience in a legal, court, or high-volume scheduling environment preferred.
- Experience using electronic case management or other digital database systems preferred.
Conditions of Employment
- Contingent on a favorable background check.
- FLSA Non-Exempt status
- This position requires the ability to sit and perform computer-based work for extended periods (up to 7 hours within an 8-hour workday); operate standard office equipment including copiers, scanners, and printers; and occasionally lift, carry, or move files and boxes weighing up to 25 pounds.
- Work is performed in a climate-controlled office environment.
- Regular and punctual in-office attendance is an essential function of this position.
- Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position. Applicants requiring an accommodation should contact the HR Coordinator prior to the application deadline.
Supervisory Responsibilities
Equal Opportunity Employment
The Oklahoma Workers' Compensation Commission is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable federal or state law.
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
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