Document & Change Control Specialist

Trove Nutrition is a subsidiary of Trove Brands—the parent company of global brands including Owala, BlenderBottle, and Whiskware—and is home to a rapidly growing brand launched in 2024: Oath Nutrition, a sports performance brand, already achieving retail distribution and poised for significant growth. Oath Nutrition®, is redefining sports supplements by making them easy to enjoy, seriously delicious, and science-backed, with its best-selling Clear Protein fueling healthy, active lifestyles through crave-worthy taste, approachable branding, and disruptive innovation. At Trove Nutrition, we value humility, collaboration, and an optimistic “what would it take?” mindset, and you’ll join a bold, energetic team that thrives on creativity and teamwork as we fuel the future of nutrition, one big idea at a time.

A career at Trove is not about punching the clock. It’s about embracing exciting and fast-paced opportunities that sharpen your skills, drive innovation, and play an integral role in growing our global reach. Your work will not only impact the company, it will impact the lives of millions of people around the world. When you step up to a career at Trove, you step up to cutting-edge excellence. You sign up for bold action and invigorating synergy. You agree to face—and break through—new challenges every single day.

We are asking for a Document & Change Control Officer to take ownership of cross-communicating changes to documentation, processes, ingredients, packaging, etc. to the greater team and partners by owning timelines and documentation. This individual will set policy, standards and to hold the authority to enforce compliance across departments. This is a senior role for someone to build the system and work with heads of departments to ensure all key stake holders are aligned on change control processes.

Key Responsibilities:

• Update, format, and maintain product documentation (specifications, formulas, bill of materials, labels, certificate of analysis, and supplier documents), and serve as the final stage gate on the current, approved version of each.
• Log and review proposed product and process changes, route them to the appropriate functions (R&D, Quality, Purchasing, Brand, Regulatory), and hold any change that does not meet defined requirements.
• Aligning execution schedules to prevent conflicting updates with the overarching goal to minimize business interruptions.
• Define and formalize company-wide document and change control policy, standard operating procedures, and standards.
• Partner with R&D, Brands, Purchasing/Vendor Management, and Project Development to eliminate duplicate data entry, assist in removing discrepancies and closing the gaps that can cause delays.
• Keep files organized, searchable, and current for audit or for teams to reliably find the correct information.
• Maintain visibility into open changes, pending approvals, and document control metrics and proactively flag systemic issues.
• Act as the go-to authority on document and change control procedures with the intent of helping teams adopt standardized processes.

Required Qualifications:

• 4-6+ years of experience in document control, change control, or quality systems, ideally within food, beverage, nutrition/supplement, or other regulated consumer packaged goods manufacturing.
• Demonstrated ownership of a document control or change control system end-to-end, including setting policy and enforcing compliance.
• Working knowledge of good manufacturing processes and food safety system frameworks (SQF, BRC, or similar) as they relate to documentation and change management.
• Direct experience managing bill of materials, specifications, formulas, certificate of analysis, artwork, and related product documentation.
• Comfort in exercising independent judgment to resolve and/or escalate when something does not meet requirements.
• Strong cross-functional influence, with the ability to drive approvals and keep multiple stakeholders (R&D, Quality, Purchasing, Brand, Regulatory) aligned.
• Excellent organizational skills and high attention to detail; comfortable managing a high volume of documents across multiple systems.
• Proficiency with SharePoint or a similar document management system; strong general Excel/Office skills.
• Bachelor's degree preferred, or equivalent combination of education and experience.

Desired Qualifications:

• Relevant certification (e.g., ASQ, change management) a plus.

Additional information