Administrative Skills, Communication Skills, Computer Skills, Data Entry, Detail Oriented, Distribution Channel, Document Control, Document Management, Documentation, High School Diploma, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Organizational Skills, Presentation/Verbal Skills, Process Development, Spreadsheets, Support Documentation, Team Player, Writing Skills
We are seeking a Document Control Assistant to support document management and administrative functions at our Client's Tyler, TX office. This is an excellent opportunity for an entry-level or junior professional looking to build experience in document control, administration, and operations within an industrial or energy-focused environment.
The ideal candidate is highly organized, detail-oriented, and comfortable working with both digital and physical documents. Training will be provided.
Key Responsibilities
- Assist with the organization, tracking, and maintenance of controlled documents (electronic and hard copy)
- Ensure documents are properly filed, named, versioned, and archived according to company procedures
- Support document distribution to internal teams and external vendors as needed
- Perform data entry and updates within document management systems and spreadsheets
- Assist with scanning, uploading, and indexing documents
- Help maintain document logs, transmittals, and revision histories
- Support audits and compliance checks by locating and preparing documentation
- Communicate with internal stakeholders to ensure document accuracy and completeness
- Provide general administrative support to the office as needed
Required Qualifications
- High school diploma or GED required; associate's degree or coursework preferred
- Strong attention to detail and organizational skills
- Basic computer proficiency (Microsoft Office: Word, Excel, Outlook)
- Ability to follow established processes and instructions
- Strong written and verbal communication skills
- Reliable, punctual, and professional demeanor
Work Environment
- Must be comfortable with occasionally lifting heavy items / being on feet for long periods of time
- Standard business hours
- Entry-level opportunity with room for growth
- Hands-on training and exposure to document control processes
- Stable, team-oriented work environment
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