Document Control/import/export/shipping-receiving

Document Control Spec/import/export/shipping-receiving

24-26.00 an hour w2 contract+ 6 pto days

Entry-level candidates will perform paper audits, edits, filing, assembly of documentation such as reports or technical documents, records, or correspondence. Maintains numerical, alphabetical, chronological and/or subject filing system.

Responsible for file maintenance and record keeping of customs trade documents for imports or exports per CFR 15 and CFR 19.

The entry level candidate/role reports directly to an Export/Import Customs & Trade Compliance Supervisor.

Spotlight Call Notes 8/13:

Role supports trade compliance and focuses on document control/compliance auditing.

Primary responsibility is reviewing and auditing export documentation, including:

·       Airway bills

·       Export filings

·       Trade compliance documents

Requires strong attention to detail when comparing export documents against filing records.

New hire will receive hands-on training from an employee currently performing the process.

Prior trade compliance experience is preferred but not required.

Candidates with some understanding of shipping, export/import processes, or document control will have an advantage.

Experience managing and organizing documentation is important.

Candidates should be familiar with:

·       Microsoft Office applications (required)

·       Adobe Acrobat (including editing/updating PDF documents)

·       SAP (preferred; considered a strong plus)

Experience in receiving, shipping, logistics, import/export, or similar operational environments is beneficial.

Hiring manager noted that candidates without any exposure to shipping or logistics processes may struggle to understand the work.

Understanding of export/import basics, including:

·       Airway bills

·       Filing processes

·       Import/export documentation is highly desirable.

Documentation work comprises approximately:

·       90% saving, organizing, auditing, and uploading files

·       10% gathering documents

Contract is currently expected to be 6 months, with potential extension based on:

·       Business needs

·       Performance

·       Attendance

No specific minimum years of experience required.

Basic experience with:

·       Airway bills

·       SAP

·       Export/import processes is considered sufficient and highly valuable.

Interview process:

·       Primarily conducted by the hiring manager

·       May include one additional participant

·       Questions will focus on export process knowledge and relevant experience

·       Interview format will be an in-person interview

Potential red flags:

·       Candidates without any understanding of shipping, receiving, or documentation processes

Ideal candidates may come from backgrounds such as:

·       Receiving

·       Shipping

·       Logistics

·       Document control

·       Export/import administration

·       Office environments involving document management and compliance-related paperwork.

Founded in 1998 and headquartered in Farmington Hills, MI, Kyyba has a global presence delivering high-quality resources and top-notch recruiting services, enabling businesses to effectively respond to organizational changes and technological advances.

At Kyyba, the overall well-being of our employees and their families is important to us. We are proud of our work culture which embodies our core values; incorporating value, passion, excellence, empowerment, and happiness, creates a vibrant and productive atmosphere. We empower our employees with the resources, incentives, and flexibility that they need to support a healthy, balanced, and fulfilling career by providing many valuable benefits and a balanced compensation structure combined with career development.

Kyyba is an Equal Opportunity Employer.

Kyyba does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other b