Document Controller III
Prior Experience/Expertise Required
46 years in document control, including complex projects
Attention to detail
Ability to follow procedures
Good communication skills
Strong organizational skills
Ability to work independently
Clear written and verbal communication
Ability to interpret contract documentation requirements
strong communication and follow\'up discipline
Advanced EDMS knowledge required Content Server experience highly preferred
Strong analytical and reporting skills
Ability to mentor junior staff
High proficiency in Excel and Adobe Pro
Must be fluent in Spanish (bilingual) Please verify Spanish fluency before submission
Objectives & Responsibilities
To maintain organized, accurate, and up\'to\'date documentation for the company by efficiently processing all project deliverables and ensuring timely, compliant communication between the company, clients, and vendors.
Support basic document control activities under close supervision.
Maintain organized and accurate project documentation.
Assist with processing incoming and outgoing correspondence.
Manage routine document control tasks independently.
Ensure documents meet formatting and procedural requirements.
Handle full document control responsibilities for small to mid\'size projects.
Serve as primary point of contact for project documentation.
Lead document control activities for complex or multi\'discipline projects.
Provide guidance to junior DC staff.
Activities
Upload documents into the EDMS.
Perform basic metadata entry and quality checks.
Distribute documents to internal teams as instructed.
Process transmittals and correspondence.
Track document status and follow up with stakeholders.
Maintain project folders and metadata accuracy.
Manage project MDL/MDR.
Coordinate document reviews between internal teams, clients, and vendors.
Prepare project status reports.
Oversee document workflows, transmittals, and approvals.
Manage large MDLs and ensure alignment with engineering deliverables.
Support audits and quality checks.
Processes
Follow established procedures for transmittals, filing, and naming conventions.
Support routine workflows and document routing.
Apply document numbering, revision control, and distribution rules.
Support project workflows and approval cycles.
Execute workflows, revision cycles, and distribution matrices.
Ensure compliance with contract requirements.
Implement project\'specific procedures.
Optimize workflows and identify process improvements.
Key Indicators
Accuracy of data entry
Timeliness of basic tasks
Compliance with procedures
Communication responsiveness
Quality of document reviews
Timely processing of deliverables
Compliance with project standards
Accuracy of MDL/MDR
Review cycle turnaround time
Stakeholder satisfaction
Reduction of rework
Workflow efficiency
Quality of reporting
Leadership contribution
Compliance with audit requirements
The ability to perform multiple tasks in a fast-paced team environment to meet tight deadlines is essential.
Interfaces
This list is not exhaustive:
Project Managers
Planners / Controllers
Quality
Engineering
Supply Chain
Education
Minimum: High School Diploma plus at least 3 years Document Control management experience.
Preferred: Bachelors Degree in a field related to process management, compliance or coordination. (e.g., Engineering, Business Administration, Information Management, Quality Assurance, Human Resources).
Work Environment
Hybrid schedule: In-office Tuesday, Thursday, and 2nd & 4th Fridays of the month
Schedule may change based on business needs
Enable Skills-Based Hiring: No
Worker Training Location
Location
Is this role bonus eligible
No
Is this for a Pre-identified Candidate
No
Please provide Pre-identified Candidate details
First & Last Name: Phone Number: Email Address: Pay Rate: