Document Control Specialist

Prepare, process, and publish classified and unclassified program meeting minutes, briefings, technical reports, specifications, and summaries submitted by scientists and contract personnel. This work will include:

• Reviewing documents for spelling, punctuation, syntax, and clarity.
• Revising documents to meet predetermined standards of style and accuracy.
• Scheduling and conducting peer reviews.
• Ensuring classified material is marked and protected at the appropriate level and category, and all handling of the classified material is tracked and documented.
• Scheduling Security reviews for classified documents.
• Collaborating with authors on suggested updates/improvements to documents.
• Provide status updates when the document meets specific milestones as it progresses through its workflow.
• Publish documents to PDF for distribution to other organizations via agreed upon methods.
• Coordinate and collaborate with other internal departments throughout the document management process to meet internal and external deadlines.
• Organize, prioritize, and track to completion each project assigned.
• Provide status reports on current tasking.
• Follow Security procedures and document control requirements to ensure the proper handling, marking, and tracking of classified information at all times between various closed area vaults and GSA approved safes.
• Track and perform data uploads to and downloads from closed systems, to include trusted downloads.
• Conduct an annual classified inventory of the department’s classified holdings.
• Provide meeting support to include: assisting with food and beverage set-up and clean-up, and providing assistance to the meeting POC as required during the meeting.
• Collaborate and contribute to the overall effectiveness of the Business Services team.
• Perform other administrative duties as assigned.

Required: 

• BS with 5-7 years of experience, MS with 3-5 years of experience or PhD with 0-2 years.  HS diploma with 8-10 years of related professional experience
• Experience in handling and formatting classified documents
• Work independently within a team environment
• Detail-oriented with excellent organizational and communication skills
• Experience using MS Office and Adobe Acrobat
• Must possess and maintain an active DoD Top Secret clearance with the ability to obtain a DOE Q clearance

Desired:

• A bachelor’s degree and at least 5+ years of related professional experience
• Technical writing/editing experience
• Have experience using MS SharePoint, FrameMaker
• Advanced experience with MS Word using styles and templates
• Experience working in a classified environment and with security-related operations
• Have experience handling Department of Energy classified documents
• Collaborate in a team environment to gain efficiencies and improve process flow, as well as develop new services

We are an equal opportunity employer and federal government contractor. We do not discriminate against any employee or applicant for employment as protected by law.