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Document Control Specialist

Kforce Inc.

Saint Louis, MO

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JOB DETAILS
SALARY
$70,000–$80,000
SKILLS
Administrative Management, Business Administration, Communication Skills, Construction Engineering, Control Systems, Corporate Policies, Detail Oriented, Document Control, Document Management, ERP (Enterprise Resource Planning), High School Diploma, ISO (International Organization for Standardization), Information/Data Security (InfoSec), Legal, Maintain Compliance, Manufacturing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft SharePoint, Microsoft Word, Mine Operations, NetSuite, Organizational Skills, Presentation/Verbal Skills, Process Improvement, Project Tracking, Project/Program Management, Quality Management, Records Management, Regulatory Compliance, Regulatory Requirements, Short Messaging Service (SMS), Source Code/Configuration Management (SCM), Time Management, Writing Skills
LOCATION
Saint Louis, MO
POSTED
Today
Kforce has a client that is seeking a Document Control Specialist in Saint Louis, MO. Summary: The Document Control Specialist is responsible for managing, organizing, tracking, and maintaining project documents and records to ensure accuracy, compliance, accessibility, and version control. This role serves as the central point of coordination for document management processes across departments, ensuring that all controlled documents are properly reviewed, approved, distributed, stored, and retained according to company policies and regulatory requirements. Responsibilities: Document Management:
  • Maintain and administer the project's document control system
  • Create, organize, file, archive, and retrieve electronic and hard-copy documents
  • Ensure all documents are properly categorized, indexed, and stored according to company standards
  • Monitor document workflows and ensure timely review, approval, and distribution
  • Manage document revisions and maintain version control to ensure only current documents are in circulation
  • Track document status and provide updates to stakeholders as needed
Records Retention & Compliance:
  • Maintain document retention schedules and ensure compliance with company policies and regulatory requirements
  • Archive obsolete documents while preserving required historical records
  • Ensure confidentiality and security of sensitive company information
Process Improvement:
  • Identify opportunities to improve document management processes and workflows
  • Develop and maintain document control procedures, work instructions, and templates
  • Assist with implementation and optimization of document management software and systems
  • Train employees on document control procedures and best practices

Requirements:

  • High School diploma or GED required; Associate's degree in Business Administration, Project Management, Information Management, or a related field preferred
  • Minimum of 2 years of experience in document control, records management, project administration, or a related administrative role
  • Experience managing large volumes of documentation with a high degree of accuracy
  • Excellent organizational and time management skills
  • Strong proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and SharePoint
  • Strong written and verbal communication skills
  • Strong attention to detail and commitment to accuracy
  • Ability to maintain confidentiality and handle sensitive information
Preferred Experience:
  • Experience in manufacturing, engineering, construction, mining, industrial operations, or project-based environments
  • Experience with electronic document management systems (EDMS)
  • Experience with ERP systems such as NetSuite
  • Experience with supporting multi-site operations
  • Familiarity with ISO standards and quality management systems
  • Knowledge of records retention requirements and compliance standards

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

By clicking “Apply Today” you agree to receive calls, AI-generated calls, text messages or emails from Kforce and its affiliates, and service providers. Note that if you choose to communicate with Kforce via text messaging the frequency may vary, and message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You will always have the right to cease communicating via text by using key words such as STOP.


About the Company

K

Kforce Inc.

Kforce is a solutions firm specializing in technology, finance and accounting, and professional staffing services. Our KNOWLEDGEforce® empowers top companies to achieve their digital transformation goals. We curate teams of technical experts who deliver solutions custom-tailored to each client’s needs. These scalable, flexible outcomes are shaped by deep market knowledge, thought leadership and our multi-industry expertise.

 

Our integrated approach is rooted in 60 years of proven success deploying highly skilled professionals on a temporary and direct-hire basis. Each year, approximately 18,000 talented experts work with the Fortune 500 and other leading companies. Together, we deliver Great Results Through Strategic Partnership and Knowledge Sharing®.

COMPANY SIZE
1,000 to 1,499 employees
INDUSTRY
Financial Services
FOUNDED
1962
WEBSITE
http://www.kforce.com/

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