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Document Control Specialist

Foster CM Group, Inc

Seattle, WA

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JOB DETAILS
SKILLS
Aviation Industry, Background Investigation, Capital Project, Change Requests/Orders, City Government, Communication Skills, Construction, Construction Control, Construction Drawings, Construction Industry Software, Construction Management, Construction Projects, Construction Support, Document Control, Document Management, Document Tracking, Documentation, Driver's License, Healthcare, Higher Education, Hospital, Hospital/Healthcare Construction, Infection Control, Infrastructure Construction, Leadership, Lift/Move 50 Pounds, Mail Processing, Maintain Compliance, Meeting Minutes, Microsoft SharePoint, Operations Processes, Organizational Skills, Physical Demands, Prescription Drugs, Public Health, Records Management, Regulatory Compliance, Regulatory Requirements, Risk Analysis, Risk Management, Source Code/Configuration Management (SCM), Sports, Support Documentation, Telehealth, Time Management, Willing to Travel
LOCATION
Seattle, WA
POSTED
30+ days ago
About Foster CM Group

At Foster CM Group, we believe in building more than just projects—we build careers. As a leading program and construction management firm, we invite you to explore exciting opportunities to grow with us. Visit our website to learn more about who we are and the impactful projects we've delivered across the country.

Founded in 1992, Foster CM Group, Inc. has over 30 years of experience providing top-tier program and construction management services. We proudly serve clients in Aviation, Education (K–12 and Higher Ed), Government (City, State, and Federal), Healthcare, Sports & Entertainment, Transportation, and Water/Wastewater sectors.

We are seeking an experienced DOCUMENT CONTROL SPECIALIST for a full-time position located in Seattle, Washington.

Position Summary
The Document Control Specialist supports the successful delivery of a major healthcare renovation project by managing, organizing, and maintaining project documentation across the design and construction lifecycle. This role ensures that drawings, specifications, submittals, RFIs, and project correspondence are accurately tracked and distributed in accordance with project procedures and regulatory requirements.

Key Responsibilities
Document Management
  • Maintain the project Electronic Document Management System (EDMS) for all construction and design documentation.
  • Track and manage incoming and outgoing documents including:
    • Construction drawings
    • Specifications
    • RFIs
    • Submittals
    • Meeting minutes
    • Change orders
    • Project correspondence
  • Ensure version control and accurate document numbering across all project records.
Construction Coordination
  • Support the construction team by managing document workflows between owners, designers, contractors, and consultants.
  • Maintain document logs and ensure timely responses to RFIs and submittals.
  • Assist project managers with documentation required for approvals, permitting, and inspections.
Healthcare Renovation Support
  • Maintain documentation related to phased construction within an active hospital environment.
  • Ensure compliance with healthcare regulatory documentation requirements.
  • Coordinate documentation for infection control risk assessments (ICRA), shutdown procedures, and hospital operational constraints.
Reporting & Administration
  • Generate document control reports including:
    • RFI logs
    • Submittal registers
    • Drawing revision logs
    • Document transmittal records
  • Support project leadership with document tracking and compliance reporting.

Required Qualifications
  • 5–8 years of document control experience on construction or infrastructure projects
  • Experience working with electronic document management systems
  • SharePoint (proficient level)
  • Familiarity with construction documentation including RFIs, submittals, and drawings
  • Strong organizational and records management skills
  • Excellent communication and coordination abilities

Preferred Qualifications
  • Experience on healthcare construction projects or hospital renovations
  • Experience supporting large capital construction projects ($50M+)
  • Familiarity with construction software such as:
    • SharePoint (proficient level)
    • P6 (beginner level)
  • Experience working with public agencies or healthcare systems

This is a HYBRID role (3 days in the office)


Work Environment:
  • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is regularly exposed to moving machinery & mechanical parts, uneven ground, exposure to dust, gas or fumes, exposure to loud noise, and outside weather conditions.
Physical Requirements:
  • The physical requirements must be met by an employee to successfully perform the essential functions of this job. Intermittent unassisted sitting, walking, standing, bending, squatting, climbing, kneeling, twisting, stooping, crawling, pushing and lifting is required. Must be able to walk and/or stand for prolonged periods of time for at least eight hours per day. The employee must frequently lift and/or move light equipment up to 50 pounds without assistance. Must be alert to equipment in the field, occasional need to work near hazardous equipment and machinery, ability to walk on uneven ground while physically maneuvering construction sites, ability to work in extreme temperatures or humidity, and potentially work at heights.
Other Requirements:
  • Possession of a valid state of residence driver's license with a clean driving record.
  • Daily travel to and from construction sites, generally within 100 miles from the home office is expected. Short term, out of town, assignments may be required. Long term, out of town, assignments may be required, with advance notice of planned dates.
  • May be required to work protracted and irregular hours to meet client's needs, including nights, overtime and weekends.
  • All positions at Foster CM Group require an applicant who has accepted an employment offer to undergo a background check. Background checks may include, SSN/SIN validation, education verification, employment verification, criminal background check, fingerprint verification, and/or drug test. All employment offers are contingent upon successful results of required background checks.
Foster CM Group Benefits ( benefit package which includes both employer and employee paid plans) :
  • Medical Insurance to include HSA and FSA benefits
  • Dental Insurance
  • Vision Insurance
  • Prescription Drug
  • Telehealth Benefits
  • Life Insurance
  • STD paid by the Company
  • LTD paid by the Company
  • Employee Assistance Program (EAP)
  • 401 (K) with Company Match
  • Vacation
  • Holidays
  • Paid Time Off (PTO)
  • Financial Wellness
  • Pet Insurance
Foster CM Group, Inc. is an Equal Opportunity Employer. This means that Foster CM Group does not discriminate on the basis of race, religion, sex (gender), age, disability, national origin, genetic information, or sexual orientation. All individuals are encouraged to apply and compete for jobs.

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About the Company

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Foster CM Group, Inc

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