Administrative Skills, Analysis Skills, Communication Skills, Computer-Based Training (CBT), Continuous Improvement, Corporate Compliance, Cross-Functional, Document Control, Document Management, Documentation, Environmental Health, International Health, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Multitasking, Organizational Skills, Presentation/Verbal Skills, Process Improvement, Quality Management, Safety/Work Safety, Support Documentation, Systems Administration/Management, Team Player, Time Management, Training Program, Training/Teaching Curriculum, Training/Teaching Materials, Writing Skills
The Fountain Group is a national staffing firm and are currently seeking a EHS Document Control & Training Specialist for a prominent client of ours. This position is in North Chicago, IL 60064. Details for the position are as follows:
Location: North Chicago, IL
Schedule: Hybrid – Onsite Tuesday, Wednesday, Thursday | Remote Monday & Friday
Hours: Monday – Friday, 8:00 AM – 5:00 PM
Duration: Through September 30, 2026, with potential for extension
Education: Associate Degree Required
Experience: 1–3 years required; 3+ years preferred
Position Overview
We are seeking an EHS Document Control & Training Specialist I to support global Environmental Health & Safety (EHS) documentation and training management activities. This role will be responsible for maintaining and publishing EHS documents, supporting training curriculum updates, managing document workflows, and ensuring compliance within company documentation and training systems.
The ideal candidate will have experience working with document management systems, training platforms, and regulated documentation processes while demonstrating strong organizational, communication, and administrative skills.
Key Responsibilities
Document Control & Management
- Process, publish, and maintain Global EHS policies, procedures, standards, and tools within document management systems.
- Support document lifecycle activities within Veeva Vault Quality Documents and Training modules.
- Perform document administration tasks as documents move through drafting, review, approval, and publication workflows.
- Review uploaded documents to ensure metadata is complete and accurate.
- Assist document owners with document formatting, editing, and compliance with required templates and Microsoft Word styles.
- Provide guidance regarding document workflows, review requirements, and approval processes.
- Collaborate with Quality Document Center personnel, global program owners, and cross-functional stakeholders.
Training System Administration
- Support enterprise-wide EHS training curriculum management.
- Update computer-based training materials and slide presentations based on subject matter expert input.
- Upload and maintain training content within EHS training platforms.
- Ensure proper integration and linkage between training systems and document management platforms.
- Run and analyze training compliance reports within ComplianceWire.
- Assist with training-related administrative activities and process improvements.
Process Support
- Support continuous improvement initiatives related to EHS document and training management processes.
- Respond to user questions regarding document management systems and training platforms.
- Complete various administrative assignments and special projects as needed.
- Adapt to changing priorities in a fast-paced, team-oriented environment.
Required Qualifications
- Associate Degree required.
- 1–3 years of relevant experience in document control, training administration, quality systems, or a related field.
- Working knowledge of OneVault.
- Experience with ComplianceWire, EHS training systems, and documentation management processes.
- Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Experience developing or maintaining training content.
- Strong verbal and written communication skills.
- Excellent organizational, time management, and multitasking abilities.
- Ability to work effectively in a collaborative team environment.
Preferred Qualifications
- 3+ years of relevant experience.
- Experience supporting document control or training programs within a regulated industry environment.
- Experience with Veeva Vault Quality Documents and Training modules.
- Familiarity with SharePoint and quality document management processes.
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The Fountain Group LLC
The Fountain Group provides Contingent Labor, Statement-of-Work, and Contingent-to-Permanent resources to clients with an internal/external Contingent Labor Managed Service Program or Clients without a program. The Fountain Group is committed to the belief that we all share in the responsibility to conduct our businesses in a socially and environmentally responsible manner. We base this on the premise that a company is much more than the products it offers. The effect a company has on the environment, the people and the communities it serves reflects the company’s dedication to being not only a good business, but to being a good corporate citizen. The Fountain Group believes the key to servicing a client is to identify the client demand precisely. Therefore, The Fountain Group focused its efforts on building and developing a process, which can identify an exact match for our client’s needs. Our process utilizes modern technology combined with 30+ years of Talent Acquisition experience to deliver Precision resources. Financial strength is prominent among The Fountain Group’s corporate values. The future of our business will be built on the innovation, compassion, outstanding services and technology, but a solid financial foundation is required to carry us forward to meet our business goal and support our long term vision.
500 to 999 employees
Staffing/Employment Agencies
https://www.thefountaingroup.com/