Administrative Skills, Biotech and Pharmaceutical, Communication Skills, Detail Oriented, Document Control, Document Management, Documentation, Documentation Format, Environmental Health, Environmental Management, International Health, Maintain Compliance, Medical Equipment, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Organizational Skills, Procedure Development, Quality Control, Safety/Work Safety, Support Documentation, System Integration (SI), Team Player, Time Management, Training/Teaching, Training/Teaching Materials
North Chicago, IL
Pay Rate: $31.00 - $33.00/hour
Contract: 3 Months (Potential for Extension)
The Fountain Group is hiring a Document Control & Training Specialist I for a prominent global pharmaceutical client in North Chicago, IL.
This is an excellent opportunity for someone with Veeva Vault (OneVault) and/or ComplianceWire experience who enjoys working with document management, training content, and quality systems in a regulated environment. You'll support a global Environmental, Health & Safety (EHS) team by managing documentation, maintaining training materials, and ensuring compliance across enterprise systems.
Position Highlights
- Monday-Friday schedule (8:00 AM-5:00 PM)
- 100% onsite preferred
- Hybrid schedule may be available after training (Remote Monday & Friday / Onsite Tuesday-Thursday)
- No travel required
- Opportunity for contract extension based on business needs
Responsibilities
- Process, publish, and maintain controlled documents within OneVault (Veeva Vault).
- Upload and manage Environmental, Health & Safety (EHS) documentation and impact assessments.
- Clean up, format, and maintain PowerPoint training presentations.
- Upload training materials into ComplianceWire and ensure proper system integration.
- Support document owners by editing and formatting procedures using Microsoft Word styles.
- Review document metadata and ensure documentation accuracy and completeness.
- Generate ComplianceWire training reports and assist with training administration.
- Support document workflows, approvals, and document lifecycle management.
- Assist with continuous improvement initiatives related to document control and training systems.
- Perform additional administrative and documentation support as needed.
Required Qualifications
- Associate degree or equivalent combination of education and experience.
- 1-3 years of experience in document control, training administration, quality systems, or a related field.
- Experience with either Veeva Vault (OneVault) OR ComplianceWire is required.
- Working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Experience with documentation management.
- Strong organizational, time management, and communication skills.
Preferred Qualifications
- Experience using both Veeva Vault (OneVault) and ComplianceWire.
- Experience developing or maintaining training content.
- Environmental, Health & Safety (EHS) documentation or training experience.
- Experience working in the pharmaceutical, biotechnology, medical device, or other regulated industry.
What the Hiring Manager Is Looking For
- Candidates with hands-on experience using Veeva Vault (OneVault) and/or ComplianceWire.
- Experience uploading controlled documents and managing documentation workflows.
- Strong attention to detail with document formatting and quality control.
- Comfortable working with PowerPoint presentations and training materials.
- Ability to manage multiple priorities in a fast-paced, team-oriented environment.
If you're looking to grow your experience in document control, training systems, and regulated quality documentation while supporting a global pharmaceutical organization, we'd love to hear from you.
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The Fountain Group LLC
The Fountain Group provides Contingent Labor, Statement-of-Work, and Contingent-to-Permanent resources to clients with an internal/external Contingent Labor Managed Service Program or Clients without a program. The Fountain Group is committed to the belief that we all share in the responsibility to conduct our businesses in a socially and environmentally responsible manner. We base this on the premise that a company is much more than the products it offers. The effect a company has on the environment, the people and the communities it serves reflects the company’s dedication to being not only a good business, but to being a good corporate citizen. The Fountain Group believes the key to servicing a client is to identify the client demand precisely. Therefore, The Fountain Group focused its efforts on building and developing a process, which can identify an exact match for our client’s needs. Our process utilizes modern technology combined with 30+ years of Talent Acquisition experience to deliver Precision resources. Financial strength is prominent among The Fountain Group’s corporate values. The future of our business will be built on the innovation, compassion, outstanding services and technology, but a solid financial foundation is required to carry us forward to meet our business goal and support our long term vision.
500 to 999 employees
Staffing/Employment Agencies
https://www.thefountaingroup.com/