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Document Controller III

TekWissen LLC

Houston, TX

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JOB DETAILS
SALARY
$33.65–$33.65
SKILLS
Administrative Management, Adobe Product Family, Analysis Skills, Business Administration, Communication Skills, Contract Requirements, Data Entry, Data Quality, Detail Oriented, Document Control, Document Management, Document Tracking, Documentation, Documentation Review, High School Diploma, Human Resources, Mail Processing, Maintain Compliance, Mentoring, Metadata, Multilingual, Multitasking, Offshore Drilling, Organizational Skills, People Management, Petroleum, Presentation/Verbal Skills, Procedure Development, Procedure Implementation, Process Development, Process Improvement, Process Management, Project/Program Management, Quality Assurance, Regulatory Compliance, Reporting Skills, Spanish Language, Status Reports, Supply Chain, Support Documentation, Time Management, Training/Teaching, Workforce Management
LOCATION
Houston, TX
POSTED
2 days ago
Overview:
TekWissen is a global workforce management provider headquartered in Ann Arbor, Michigan that offers strategic talent solutions to our clients world-wide. Our client Limited is an oilfield services company and has more than 140 nationalities working in more than 120 countries. This Client has four principal executive offices located in Paris, Houston, London and The Hague. This Client is the world's largest offshore drilling company.
Job Title: Document Controller III
Duration: 06 Months
Work Location: Houston, TX 77072
Job Type: Temporary Assignment
Work Type: Hybrid
Job description:
Prior Experience/Expertise Required
  • 4 6 years in document control, including complex projects
  • Attention to detail
  • Ability to follow procedures
  • Good communication skills
  • Strong organizational skills
  • Ability to work independently
  • Clear written and verbal communication
  • Ability to interpret contract documentation requirements
  • strong communication and follow up discipline
  • Advanced EDMS knowledge required ***Content Server experience highly preferred***
  • Strong analytical and reporting skills
  • Ability to mentor junior staff
  • High proficiency in Excel and Adobe Pro
  • Must be fluent in Spanish (bilingual)
Objectives & Responsibilities
To maintain organized, accurate, and up to date documentation for the company by efficiently processing all project deliverables and ensuring timely, compliant communication between the company, clients, and vendors.
  • Support basic document control activities under close supervision.
  • Maintain organized and accurate project documentation.
  • Assist with processing incoming and outgoing correspondence.
  • Manage routine document control tasks independently.
  • Ensure documents meet formatting and procedural requirements.
  • Handle full document control responsibilities for small to mid size projects.
  • Serve as primary point of contact for project documentation.
  • Lead document control activities for complex or multi discipline projects.
  • Provide guidance to junior DC staff.
Activities
  • Upload documents into the EDMS.
  • Perform basic metadata entry and quality checks.
  • Distribute documents to internal teams as instructed.
  • Process transmittals and correspondence.
  • Track document status and follow up with stakeholders.
  • Maintain project folders and metadata accuracy.
  • Manage project MDL/MDR.
  • Coordinate document reviews between internal teams, clients, and vendors.
  • Prepare project status reports.
  • Oversee document workflows, transmittals, and approvals.
  • Manage large MDLs and ensure alignment with engineering deliverables.
  • Support audits and quality checks.
Processes
  • Follow established procedures for transmittals, filing, and naming conventions.
  • Support routine workflows and document routing.
  • Apply document numbering, revision control, and distribution rules.
  • Support project workflows and approval cycles.
  • Execute workflows, revision cycles, and distribution matrices.
  • Ensure compliance with contract requirements.
  • Implement project specific procedures.
  • Optimize workflows and identify process improvements.
Key Indicators
  • Accuracy of data entry
  • Timeliness of basic tasks
  • Compliance with procedures
  • Communication responsiveness
  • Quality of document reviews
  • Timely processing of deliverables
  • Compliance with project standards
  • Accuracy of MDL/MDR
  • Review cycle turnaround time
  • Stakeholder satisfaction
  • Reduction of rework
  • Workflow efficiency
  • Quality of reporting
  • Leadership contribution
  • Compliance with audit requirements
  • The ability to perform multiple tasks in a fast-paced team environment to meet tight deadlines is essential.
Interfaces
This list is not exhaustive:
  • Project Managers
  • Planners / Controllers
  • Quality
  • Engineering
  • Supply Chain
Education
  • Minimum: High School Diploma plus at least 3 years Document Control management experience.
  • Preferred: Bachelor's Degree in a field related to process management, compliance or coordination. (e.g., Engineering, Business Administration, Information Management, Quality Assurance, Human Resources).
Work Environment
  • Hybrid schedule: In-office Tuesday, Thursday, and 2nd & 4th Fridays of the month
  • Schedule may change based on business needs
TekWissen Group is an equal opportuity employer supporting workforce diversity.

About the Company

T

TekWissen LLC

WE THE TEKWISSEN PEOPLE

TekWissen offers you a broader portfolio of services, industry-leading solutions, and the meaningful innovations that give you greater flexibility and speed to respond to market dynamics, reduced costs and risk to improve enterprise performance, and increased productivity to enable growth.

To keep pace with global market demands, TekWissen keeps its finger on the pulse of change. Our organized approach to guiding a project from its inception to closure. Managing projects is becoming more and more important as we enter the digital era. To cope with the pace that this transition demands, a method is required to manage projects so they can yield quality work, while incorporating efficient use of time and resources.

Project involves identifying which quality standards are relevant to the project and determining how to satisfy them.

It is important to perform quality planning during the Planning Process and should be done alongside the other project planning processes because changes in the quality will likely require changes in the other planning processes, or the desired product quality may require a detailed risk analysis of an identified problem. It is important to remember that quality should be planned, designed, then built in, not added on after the fact.

Capabilities and accomplishments in one TekWissen business enhance the opportunity for success in the others. Put simply, TekWissen's unique combination of attributes promotes success.



COMPANY SIZE
100 to 499 employees
INDUSTRY
Computer/IT Services
FOUNDED
2009
WEBSITE
http://www.tekwissen.com/

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