Document Controller / Procurement Specialist

The Document Controller / Procurement Specialist is responsible for managing technical and operational documentation for the facility while supporting procurement activities, including sourcing, purchasing, and vendor coordination. This role ensures accurate document control, regulatory compliance, and timely acquisition of materials and services critical to plant operations. This is an on-site role based in Washington, WV.

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Our Clients and Projects

Designing the future. Transforming the world.

Wood's Operations business delivers solutions to an ever-broadening range of clients across the energy and materials industries globally. We deliver operations, maintenance, modifications, brownfield engineering, asset optimization and management, supporting our clients through the asset lifecycle. We are focused on developing strategic relationships with our clients, providing solutions that deliver efficiency, integrity and reliability.

What we can offer

• Meaningful and interesting projects delivered to leaders of industry across Operations Americas sector
• Flexible working arrangements that balance client, team and individual needs, offering onsite working
• Commitment to Diversity and Inclusion across our business with employee networks committed to giving all employees a voice
• Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
• Flexible benefits package that can be adapted to suit your lifestyle
• Commitment to continued professional development through development plans tailored to individual needs and interests
• Global connections with leading industry experts around the world who are shaping the standards of our profession

Wood is a global leader in consulting, engineering and operations for the energy and materials sectors. With 33,000 people in around 50 countries, Wood supports clients across the full asset lifecycle, delivering safe, predictable outcomes while enabling resilient operations and a lower carbon future. Wood forms the Energy & Materials pillar of Sidara - a global partnership uniting leading multidisciplinary engineering, design, and project management companies. www.woodgroup.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Education & Experience

• 3-7 years of experience in document control, procurement, or supply chain in a manufacturing or chemical plant environment
• Experience working with regulated environments (e.g., chemical, oil & gas, pharmaceuticals) is highly preferred

Technical Skills

• Proficiency with ERP systems (e.g., SAP, Oracle) for procurement and inventory management
• Experience with document management systems (e.g., SharePoint, OpenText, EDMS)
• Strong knowledge of Microsoft Office Suite (Excel, Word, PowerPoint)
• Familiarity with plant documentation standards and engineering drawings

Knowledge & Competencies

• Understanding of chemical plant operations and safety standards
• Knowledge of procurement processes, contract terms, and vendor management
• Strong attention to detail with excellent organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong analytical and problem-solving skills

Soft Skills

• Excellent communication and interpersonal skills
• Ability to collaborate across departments and with external stakeholders
• Strong time management and ability to meet deadlines
• High level of integrity and accountability

Document Control

• Maintain, update, and organize all plant documentation including SOPs, work instructions, engineering drawings, and safety documentation
• Ensure document control processes comply with regulatory requirements (e.g., OSHA, EPA, ISO standards)
• Manage document revision control, approvals, distribution, and archiving
• Coordinate with engineering, operations, and quality teams to ensure documentation accuracy and consistency
• Track document changes and maintain audit-ready records
• Support internal and external audits by providing required documentation
• Implement and improve document management systems and workflows

Procurement & Supply Chain

• Source, evaluate, and procure materials, equipment, and services required for plant operations
• Issue purchase orders and ensure compliance with company policies and budgets
• Monitor inventory levels and coordinate replenishment to avoid operational disruptions
• Liaise with vendors and suppliers to negotiate pricing, terms, and delivery schedules
• Track shipments and resolve issues related to delays, damaged goods, or discrepancies
• Maintain supplier records and evaluate vendor performance
• Collaborate with maintenance, engineering, and production teams to forecast procurement needs
• Ensure procurement activities adhere to safety, environmental, and company standards

Cross-Functional Support

• Coordinate between procurement, operations, and document control to support capital projects and maintenance activities
• Assist with contract management and documentation for suppliers and service providers
• Support continuous improvement initiatives within supply chain and documentation processes
• Generate reports related to procurement metrics, document control status, and inventory levels

Document Control

• Maintain, update, and organize all plant documentation including SOPs, work instructions, engineering drawings, and safety documentation
• Ensure document control processes comply with regulatory requirements (e.g., OSHA, EPA, ISO standards)
• Manage document revision control, approvals, distribution, and archiving
• Coordinate with engineering, operations, and quality teams to ensure documentation accuracy and consistency
• Track document changes and maintain audit-ready records
• Support internal and external audits by providing required documentation
• Implement and improve document management systems and workflows

Procurement & Supply Chain

• Source, evaluate, and procure materials, equipment, and services required for plant operations
• Issue purchase orders and ensure compliance with company policies and budgets
• Monitor inventory levels and coordinate replenishment to avoid operational disruptions
• Liaise with vendors and suppliers to negotiate pricing, terms, and delivery schedules
• Track shipments and resolve issues related to delays, damaged goods, or discrepancies
• Maintain supplier records and evaluate vendor performance
• Collaborate with maintenance, engineering, and production teams to forecast procurement needs
• Ensure procurement activities adhere to safety, environmental, and company standards

Cross-Functional Support

• Coordinate between procurement, operations, and document control to support capital projects and maintenance activities
• Assist with contract management and documentation for suppliers and service providers
• Support continuous improvement initiatives within supply chain and documentation processes
• Generate reports related to procurement metrics, document control status, and inventory levels