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Document Controller / Procurement Specialist

Wood PLC

Washington, West Virginia

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JOB DETAILS
SKILLS
Alliance/Partner Management, Asset Management, Biotech and Pharmaceutical, Brownfield Redevelopment, Budgeting, Business Solutions, Capital Project, Continuous Improvement, Contract Management, Corporate Policies, Cross-Functional, Customer Support/Service, Diversity, Document Control, Document Management, Documentation, Documentation Standards, ERP (Enterprise Resource Planning), Engineering Drawing, Environmental Chemistry, Forecasting, Inventory Levels, Inventory Management, Maintain Compliance, Manufacturing, Manufacturing Equipment Maintenance, Materials Testing, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Negotiation Skills, Oil and Gas, Operations Control, Operations Management, Oracle, Pricing, Problem Solving Skills, Procurement Management, Purchase Orders, Purchasing/Procurement, Record Keeping, SAP, Safety/Work Safety, Sales Management, Source Code/Configuration Management (SCM), Strategic Planning, Supply Chain, Support Documentation, Technical Leadership, Technical Writing, Vendor/Supplier Evaluation
LOCATION
Washington, West Virginia
POSTED
5 days ago
JOB DESCRIPTION

The Document Controller / Procurement Specialist is responsible for managing technical and operational documentation for the facility while supporting procurement activities, including sourcing, purchasing, and vendor coordination. This role ensures accurate document control, regulatory compliance, and timely acquisition of materials and services critical to plant operations. This is an on-site role based in Washington, WV.

#LI-Onsite

Our Clients and Projects

Designing the future. Transforming the world.

Wood's Operations business delivers solutions to an ever-broadening range of clients across the energy and materials industries globally. We deliver operations, maintenance, modifications, brownfield engineering, asset optimization and management, supporting our clients through the asset lifecycle. We are focused on developing strategic relationships with our clients, providing solutions that deliver efficiency, integrity and reliability.

What we can offer
  • Meaningful and interesting projects delivered to leaders of industry across Operations Americas sector
  • Flexible working arrangements that balance client, team and individual needs, offering onsite working
  • Commitment to Diversity and Inclusion across our business with employee networks committed to giving all employees a voice
  • Competitive salary with regular salary reviews to ensure we are rewarding at the right level in line with the market
  • Flexible benefits package that can be adapted to suit your lifestyle
  • Commitment to continued professional development through development plans tailored to individual needs and interests
  • Global connections with leading industry experts around the world who are shaping the standards of our profession


RESPONSIBILITIES

Document Control
  • Maintain, update, and organize all plant documentation including SOPs, work instructions, engineering drawings, and safety documentation
  • Ensure document control processes comply with regulatory requirements (e.g., OSHA, EPA, ISO standards)
  • Manage document revision control, approvals, distribution, and archiving
  • Coordinate with engineering, operations, and quality teams to ensure documentation accuracy and consistency
  • Track document changes and maintain audit-ready records
  • Support internal and external audits by providing required documentation
  • Implement and improve document management systems and workflows
Procurement & Supply Chain
  • Source, evaluate, and procure materials, equipment, and services required for plant operations
  • Issue purchase orders and ensure compliance with company policies and budgets
  • Monitor inventory levels and coordinate replenishment to avoid operational disruptions
  • Liaise with vendors and suppliers to negotiate pricing, terms, and delivery schedules
  • Track shipments and resolve issues related to delays, damaged goods, or discrepancies
  • Maintain supplier records and evaluate vendor performance
  • Collaborate with maintenance, engineering, and production teams to forecast procurement needs
  • Ensure procurement activities adhere to safety, environmental, and company standards
Cross-Functional Support
  • Coordinate between procurement, operations, and document control to support capital projects and maintenance activities
  • Assist with contract management and documentation for suppliers and service providers
  • Support continuous improvement initiatives within supply chain and documentation processes
  • Generate reports related to procurement metrics, document control status, and inventory levels


QUALIFICATIONS

Education & Experience
  • 3-7 years of experience in document control, procurement, or supply chain in a manufacturing or chemical plant environment
  • Experience working with regulated environments (e.g., chemical, oil & gas, pharmaceuticals) is highly preferred
Technical Skills
  • Proficiency with ERP systems (e.g., SAP, Oracle) for procurement and inventory management
  • Experience with document management systems (e.g., SharePoint, OpenText, EDMS)
  • Strong knowledge of Microsoft Office Suite (Excel, Word, PowerPoint)
  • Familiarity with plant documentation standards and engineering drawings
Knowledge & Competencies
  • Understanding of chemical plant operations and

About the Company

W

Wood PLC

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