Document Controls Specialist III

Document Controls Specialist III needs Four (4) years experience performing document control/management in the oil and gas industry, preferably with an owner/operator or an EPC (Engineering / Procurement / Construction) organization.

Document Controls Specialist III requires:

* Extensive knowledge of Oracles Aconex Document Management System (Modules / Tasks, Documents, Mail, Packages, Tenders, Workflows, Directory and Set-up

* Quality or Lean Management certification (e.g., ISO-9001, Six Sigma, PMP).

* Aconex Accreditation Professional Level\

* Proficiency in Microsoft Office applications (Word, Excel, Teams, and Outlook as a minimum) with other PC skills.

* In-depth experience with engineering documentation and procedural materials for internal company use.

* Demonstrates an eye for business due to exposure to business-related activities, e.g., accounting, financing, purchasing, contracts

* Experience working in regulated environment regarding PHMSA, FERC, DOT, BESE, PSM, etc

* The capability to reprioritize as needed, when required.

* Ability to travel up to 15% of the time.

Document Controls Specialist III duties:

* Verifies documents and deliverables conform to project contract requirements, project procedures and company policy.

* Executes within the Document Management system the daily activities of respective technical areas.

* Process the latest version of a document (reviewed and/or ready for issuance) to ensure the latest approved revision of documents is available and used by project personnel.

* Controls the issuance and release of documents including drawings, parts, specifications, etc. per company procedure.

* Communicates with document originators and engineering personnel to resolve discrepancies and compile required changes to documents. Maintaining close relationships with the project team members ensuring support is available.

* Works together with contractors and supplier counterpart(s) to train, guide and ensure document managements objectives are met.

* Carries out project close-out activities and ensures handover to business partners, ensuring the accuracy and quality of the final turnover.

* Identify opportunities within document management to integrate effective workflow processes to aid the efficiency of the project team.

* Audits the contractors and/or suppliers document management activities within Aconex to ensure adherence to the projects document control procedures.