Administrative Skills, Business Administration, Communication Skills, Copying Machines, Customer Support/Service, Data Entry, Database Management Software/Systems (DBMS), Detail Oriented, Document Management, Document Scanners, Documentation, Establish Priorities, Federal Laws and Regulations, Financial Administration, High School Diploma, Interpersonal Skills, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Office Equipment, Office Management, Operational Support, Organizational Skills, Presentation/Verbal Skills, Printers, Problem Solving Skills, Records Management, Regulations, State Laws and Regulations, Team Player, Time Management, Writing Skills
Martin County Schools is seeking a detail-oriented and organized Document Processing Clerk to support district operations by managing, processing, and maintaining educational and administrative records. The Document Processing Clerk ensures the accuracy, security, and timely handling of student, employee, and departmental documentation while maintaining compliance with district policies and applicable regulations.
Essential Duties and Responsibilities
- Receive, review, sort, and process incoming documents and records for accuracy and completeness.
- Scan, index, file, retrieve, and maintain electronic and paper records in accordance with district procedures.
- Enter and update data in district databases and record management systems.
- Verify information and identify discrepancies, following up with appropriate personnel to resolve issues.
- Maintain confidential student, personnel, financial, and administrative records.
- Respond to requests for records and documentation in a timely and professional manner.
- Assist with records retention, archiving, and document destruction processes in compliance with applicable laws and district guidelines.
- Prepare reports, correspondence, and other documentation as assigned.
- Support school and district staff by providing clerical and administrative assistance related to records management.
- Ensure compliance with federal, state, and local regulations regarding document handling and confidentiality.
- Operate office equipment, including scanners, copiers, printers, and document management software.
- Perform other related duties as assigned.
Qualifications
Education and Experience
- High school diploma or equivalent required.
- Associate degree or coursework in business administration, office management, or a related field preferred.
- Previous experience in records management, data entry, clerical support, or administrative services preferred.
- Experience in an educational environment is a plus.
Knowledge, Skills, and Abilities
- Strong attention to detail and commitment to accuracy.
- Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and document management systems.
- Knowledge of office procedures, records management practices, and data entry processes.
- Ability to organize and prioritize multiple tasks while meeting deadlines.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Effective customer service and interpersonal skills.
- Ability to work independently and as part of a team.
Benefits
Martin County Schools offers a competitive salary and comprehensive benefits package, including health insurance, retirement plans, paid leave, professional development opportunities, and a supportive work environment.
Equal Opportunity Employer
Martin County Schools is an Equal Opportunity Employer and is committed to creating an inclusive workplace. Employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under applicable law.